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The Department of Veterans Affairs, Network Contracting Office (NCO) 15 is conducting market research to help determine the availability and technical capabilities of qualified vendors who can provide... The Department of Veterans Affairs, Network Contracting Office (NCO) 15 is conducting market research to help determine the availability and technical capabilities of qualified vendors who can provide Anesthesia Machines for the VISN 15 VA Medical Centers on an emergent basis due to COVID-19 requirements. POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THE RESPONSE: 1) Company name, address, phone number, primary contact(s), e-mail address, NAICS code(s), business size (i.e. small/large), and DUNS Number. 2) Statement of Capability that demonstrates ability of providing the item in accordance with the attached Performance Work Statement (PWS) and past performance in providing this type of service. Include examples of prior completed Government contracts, references, and other related information. This notice is to assist the NCO 15 in determining SOURCES ONLY. This announcement is not a request for proposals or quotations. The Government is not committed to award a contract pursuant to this announcement. The Government will not pay for any costs incurred in the preparation or submission of information in response to this announcement. Questions and responses must be submitted no later than NOON (CST) on April 23rd, 2020 to Esperanza Roberts Esperanza.Roberts@va.gov. Any proprietary information should be clearly identified as proprietary information . Statement of Work (SOW) Anesthesia Delivery Systems GENERAL: The VA Medical Centers within VISN 15 have a need for Anesthesia Delivery Systems. This RFI uses a Brand Name or Equal Description of the product required. This permits prospective contractors to offer products other than those specifically referenced by brand name. All offers must work with existing equipment that has already been purchased and is currently in use at the station. The anesthesia machine platforms shall include commonly compatible brackets to accommodate the currently standardized Philips IntelliVue Monitoring (typically an MX800 with an X3) and computer systems for anesthesia record keeping (Draeger Innovian 6.1, using an Onyx ZEUS-197S, 19 Fanless Smart View Core i7 QM77 Medical Station monitor) Provide a description of system mounting configuration with limitations (weight) The ventilator shall be oxygen or piston driven The system shall support the use of: desflurane, isoflurane, sevoflurane The system shall have an automated, or semi-automated, system self-check which at minimum checks as well as any other parameters of the FDA Anesthesia Machine Pre-Use Check List: Leakage of breathing circuit Integral Electronics Ventilator Gas Pressures (pipeline and cylinder) Scavenging system (available as an option) The system shall have both active and passive gas scavenging system capabilities The system shall have the capability to have at least two vaporizers on the system Ability to locally control med gases/vacuum in order to close flow at the machine without disconnecting from the med gas/vacuum outlet The system shall have a means or method for minimizing heat loss by the patient Contractor shall provide physical specifications for the device System must run on currently supporting Windows or other operating system with upgrade capabilities Contractor to provide an MRI safe model Must be compatible with Innovian Hardware (compatible with Innovian 6.x, 7.x and 8.x) Refresh Onyx monitors Refresh PCs and peripherals Uninterruptible Power Supplies Contractor to provide initial bench stock of required consumables, at a minimum: Circuits, including pediatric circuits Water trap Absorbent System capable of data export (Capability must be vendor neutral) Provide a trade-in credit for units listed. INTERFACE: The system shall have a digital interface which monitors the level of all agents. The system shall have digital interfaces which provide both pressure levels of anesthetic gaseous agent available from pipelined gas as well as the pressures available in the cylinders. The system shall have at least one RS232 output for connection with the ARK system. If other connections to ARK systems are available provide this information. INTEGRATION CAPABILITIES The system shall be capable of integrating with Draeger Anesthesia Record Keeping (ARK) systems. Preferably the ARK displays should be mounted on the left side of the Anesthesia Machines but may be mounted on right side as well. The mounting will vary from facility to facility. The system shall be interoperable with Cerner Millennium When connected to ARK the system shall be able to export data seamlessly for: Ventilator Settings Gas Flow Rates Volatile and gaseous anesthesia agent concentration(s) Include the following ventilation modes (Minimum): Pressure Controlled Ventilation Pressure Support Ventilation Synchronized Intermittent Mandatory Ventilation (SIMV) Volume Controlled Ventilation Ventilation upgradable Specifications for Connecting with VISN 15 s Existing Anesthesia Record Keeper (ARK) VISN 15 s current vendor for Anesthesia Record Keeping (ARK) services is Draeger and all anesthesia machines must have a device interface to the Innovian Anesthesia product. VISN 15 has Innovian 6.1 (upgradeable to newer software revisions) installed on Clinical Workstations attached to each existing anesthesia machine in their fleet. The Clinical Workstations include an all-in-one touch screen PC with a keyboard and mouse which are attached to the anesthesia machine via a GCX bracket. All anesthesia machines must allow for the Clinical Workstation to mount to either side of the anesthesia machine. The anesthesia system must be able to send information to both the patient monitor and the ARK simultaneously. A Philips physiological monitor is mounted to the top of the anesthesia machine. The physiological monitor is connected directly to the ARK Clinical Workstation via a serial RS232 cable (Medibus X). The anesthesia machine is connected directly to the ARK Clinical Workstation via a separate serial RS232 cable (Medibus X). The anesthesia machine must at minimum send ventilator settings, gas flow rates, measured patient parameters, and volatile and gaseous anesthesia agent concentrations to the ARK via the serial connection. The anesthesia vendor must work with Innovian engineers to include any additional parameters that the users request and deliver outgoing parameter names. SAFETY FEATURES: The unit must have a system to prevent hypoxic gas mixture All alarms shall be displayed visibly and made audible. These alarms shall have a prioritization method (caution, advisory, and critical) The unit shall have an alarm in place to notify the user of a leak in the system. The system shall have an alarm which monitors the levels of gas available in each cylinder, and the pressure available from the wall (if the system is connected to the wall) and alerts the user if any of these values fall outside of acceptable parameters. The system shall record the actions of the current, and past case and have a simple method to download that information for post case evaluation should an incident occur This information shall include: Ventilator settings Anesthesia agents Rates of anesthetic agent usage Any errors (system or user that occurred) In the event of a power failure, the system, under normal operating parameters, shall function for a minimum of sixty minutes. All ASA recommended safety devices shall be integral to the system. TRAINING: Clinician training shall be conducted on site with a minimum of a day per provider, one follow-up visits to occur 6 to 12 months after the initial training session. Contractor should provide documentation explaining all available training options including virtual, on site and remote Biomedical Training Package - Include all prerequisite classes, equivalent to what your OEM field service reps receive. This training is to be provided within one year of installation or the warranty extended until such time as the training is provided. All service manuals, schematics, diagrams, diagnostic software and hardware keys equivalent to what their OEM field service reps have available to diagnose, troubleshoot, repair and maintain the equipment. In the event licenses are necessary to operate maintenance software, these must be included through the lifecycle of the device. MAINTENANCE: Maintenance will need to conform to new Joint Commission requirement 02.04.03 EP 26 The hospital performs equipment maintenance on anesthesia apparatus. The apparatus is tested at the final path to patient after any adjustment, modification, or repair. Before the apparatus is returned to service, each connection is checked to verify proper gas flow and an oxygen analyzer is used to verify oxygen concentration. Areas designated for servicing of oxygen equipment are clean and free of oil, grease, or other flammables. (For full text, refer to NFPA 99-2012: 11.4.1.3; 11.5.1.3; 11.6.2.5; 11.6.2.6) Contractor shall offer annual, tiered maintenance for the life of all equipment, including vaporizers ACUITY LEVEL: The system shall be designed for a high acuity--complex surgical--environment. SHIPPING: Although the contract will specify quantities for each location, the requirement may be prioritized based on patient needs during COVID-19 response. Marion VAMC - 2401 W Main St, Marion, IL 62959 Evansville Health Care Center - 6211 E. Waterford Blvd. Evansville, IN 47715 Saint Louis, John Cochran VAMC - 915 N Grand Blvd, Saint Louis, MO 63106 Columbia VAMC - 800 Hospital Dr Columbia, MO 65201 Kansas City VAMC - 4801 E Linwood Blvd, Kansas City, MO 64128 Leavenworth VAMC 4101 South 4th Street, Leavenworth, KS 66048 Topeka VAMC 2200 SW Gage Blvd, Topeka, KS 66622 Wichita VAMC - 5500 E Kellogg Dr, Wichita, KS 67218 Total Marion VAMC 5 Evansville 2 Saint Louis, John Cochran 24 Standard, 2 MRI safe Columbia 12 Kansas City 11 standard, 1 MRI safe Leavenworth 5 Topeka 5 Wichita 4 standard, 1 MRI