36C25520Q0076 Pre-Solicitation Notice The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO 15), Leavenworth, KS intends to solicit proposals from qualifi... 36C25520Q0076 Pre-Solicitation Notice The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO 15), Leavenworth, KS intends to solicit proposals from qualified contractors to provide Courier Services for John J. Pershing Veterans Affairs Medical Center and surrounding Communality Based Outpatient Clinics (CBOC) at: John J. Pershing Veterans Affairs Medical Center 1500 North Westwood Blvd. Poplar Bluff, MO 63901 The details including full specifications will be included in the Request for Quote, which will be released on or about December 13, 2019 and open for about fourteen (14) days. The solicitation will be issued as a 100% set aside for Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB). All responsible sources may submit proposals to be considered by the VA. Interested contractors will be responsible for downloading copies of the solicitation (and any subsequent amendments) from that website, and no hard copies will be made available. The solicitation will provide instructions to contractors about the proposal submission process. Prospective Offerors are encouraged to register their interest in the solicitation on the Contract Opportunities website at (https://www.beta.sam.gov), so that they are notified of the issuance of the solicitation and any amendments. In accordance with FAR 52.204-7, System for Award Management, prospective contractors must be registered in the System for Award Management (SAM) and certified as a SDVOSB and/or VOSB in the VetBiz database https://www.vip.vetbiz.va.gov to be eligible. Contractors may obtain SAM information at https://www.sam.gov/SAM/. Registration is free and potential offerors are encouraged to visit this website, as no contracts can be awarded to any offeror NOT registered. Contract period of performance will be a Base Year and 4 Option Years. The NAICS code is 492110, Couriers and Express Delivery Services, with a Small Business Size Standard of 1500 Employees. The classification code is R602, Courier and Messenger Services. Questions concerning this announcement should be directed to the Contract Specialist using the email link provided. Telephone requests for information or questions will NOT be accepted. Attention: Khamoy Dee Sysengchanh, Contract Specialist. The email address is Khamoy.Sysengchanh@va.gov
Data sourced from SAM.gov.
View Official Posting »
36C25520Q0076 Pre-Solicitation Notice The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO 15), Leavenworth, KS intends to solicit proposals from qualifi... 36C25520Q0076 Pre-Solicitation Notice The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO 15), Leavenworth, KS intends to solicit proposals from qualified contractors to provide Courier Services for John J. Pershing Veterans Affairs Medical Center and surrounding Communality Based Outpatient Clinics (CBOC) at: John J. Pershing Veterans Affairs Medical Center 1500 North Westwood Blvd. Poplar Bluff, MO 63901 The details including full specifications will be included in the Request for Quote, which will be released on or about December 13, 2019 and open for about fourteen (14) days. The solicitation will be issued as a 100% set aside for Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB). All responsible sources may submit proposals to be considered by the VA. Interested contractors will be responsible for downloading copies of the solicitation (and any subsequent amendments) from that website, and no hard copies will be made available. The solicitation will provide instructions to contractors about the proposal submission process. Prospective Offerors are encouraged to register their interest in the solicitation on the Contract Opportunities website at (https://www.beta.sam.gov), so that they are notified of the issuance of the solicitation and any amendments. In accordance with FAR 52.204-7, System for Award Management, prospective contractors must be registered in the System for Award Management (SAM) and certified as a SDVOSB and/or VOSB in the VetBiz database https://www.vip.vetbiz.va.gov to be eligible. Contractors may obtain SAM information at https://www.sam.gov/SAM/. Registration is free and potential offerors are encouraged to visit this website, as no contracts can be awarded to any offeror NOT registered. Contract period of performance will be a Base Year and 4 Option Years. The NAICS code is 492110, Couriers and Express Delivery Services, with a Small Business Size Standard of 1500 Employees. The classification code is R602, Courier and Messenger Services. Questions concerning this announcement should be directed to the Contract Specialist using the email link provided. Telephone requests for information or questions will NOT be accepted. Attention: Khamoy Dee Sysengchanh, Contract Specialist. The email address is Khamoy.Sysengchanh@va.gov
Data sourced from SAM.gov.
View Official Posting »
?.## STATEMENT OF WORK (SOW) Courier Services John J. Pershing VA Medical Center 1500 North Westwood Blvd. Poplar Bluff, MO 63901 1. Scope: Contractor shall furnish all vehicles and personnel necessar... ?.## STATEMENT OF WORK (SOW) Courier Services John J. Pershing VA Medical Center 1500 North Westwood Blvd. Poplar Bluff, MO 63901 1. Scope: Contractor shall furnish all vehicles and personnel necessary to perform Courier Services in strict accordance with all terms, conditions, provisions, and specifications of this statement of work between the John J. Pershing VA Medical Center (located at 1500 North Westwood Blvd, Poplar Bluff, MO 63901, Community Based Outpatient Clinics (CBOC) and VA Admin Building at: VA Clinic, 2420 Linwood Dr. Suite 3, Paragould AR 72450 VA Outpatient Clinic, 1801 E. State Route K, West Plains, Mo 65775 VA Clinic ,1580 W Columbia, Farmington Mo. 63640 VA Clinic, 3051 Williams, Cape Girardeau, MO 63703 VA Clinic, 903 S. Kings Highway, Sikeston, MO 63801 VA Clinic, 300 Camp Road, Pocahontas, AR 72455 VA Admin Building (Cripple Creek), 2965 Kanell Blvd, Poplar Bluff, MO 63901 On the billing we would like to see one price for trips that are combined: Cape and Sikeston; Paragould, Pocahontas and Cripple Creek. The small will be for any that may be combined in the life of this contract. Services shall include the transportation of all laboratory specimens (blood/body fluids), mail, office supplies, documents, medical records, x-rays, medical and prosthetic supplies, all medical supplies will be in totes, all other hand carried materials or items capable of being carried by a two wheeled cart. Some medical supplies could be blood pressure machines that are on a stand, walkers, wheelchairs. There is time that we do send refreshment and other food items to the areas and this needs to transported as well. Contractor shall furnish all equipment, vehicles, fuel, labor, meals, lodging, and relating items in conjunction to the performance of courier services. Services shall be provided daily, Monday through Friday, except for Government Holidays. Pick up lab specimens and transport to another facility within 30-mile radius. This will be on call as needed basis. Response time to the facility will be within 45 minutes to pick items up that needs to be transported. 2. Some specifications on items to be transported: Laboratory specimens in a climate controlled environment throughout transportation. The temperature control environment should have the availability for <0°C for frozen specimens, 2-10°C for refrigerated samples, and15-30°C for room temperature samples, with records available of monitoring for laboratory inspections. VA Lab is to provide the coolers that are climate controlled. Laboratory specimens, i.e. body fluids, will be properly packaged by VA personnel for transportation and will be placed in containers that meet all regulatory requirements for category B biological specimens provided by the contractor. Supplies in envelopes approximately 8 x 11 , 10 x 14 , and boxes approximately up to 27 /12 L x 21 1/2W x 16 H. Occasionally, containers may be larger or in bags. Average weight of boxes is Option Year 1 Total: 30-40 lbs. There will be locked mail bags that will be transported to and from the areas. The couriers are to ensure the bags are locked before they accept them. If they are not locked, they will need to refuse them and call the COR. All items above are to be transported the day they are ready to go out, so the courier needs to have an appropriate size vehicle to accommodate. 3. Response Time and Days of Service: a. Contractor s employee shall report to the John J. Pershing Laboratory and Warehouse (Building 23) daily (Monday thru Friday) to pick up all items ready for shipment. Items shall be picked up by 10:00 am and delivered to the CBOC between 1 to 2 pm the same day. There will be an exception with the Cripple Creek (VA Admin Bldg), Pocahontas, and Paragould route as the courier must pick up the mail from the mail room and items from the Warehouse to go to Cripple Creek (VA Admin Bldg) then bring items back before he/she goes to Paragould and Pocahontas CBOC s. The Contractor will have a mechanism for tracking deliveries. If items are not delivered to the CBOC, and there is documentation of pickup through Contractor s employee signature, then Contractor shall be required to return for items not delivered with no additional charges to VA. b. All items coming from the CBOC s to John J. Pershing VA will be delivered to Lab, Logistics warehouse or Logistics area, mail room or anywhere else they need delivery to no later than 5 pm the same day. If there are issues, the courier will call the COR or Logistics and let them know so the areas such as Lab or the CBOC s know and can plan accordingly. c. New Year s Day, Martin Luther King Jr., President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas. Pickup services will not be required for the CBOCs for these Federal Holidays. The Contractor shall call and verify days around the major holidays. 4. Lost, Stolen or Damaged Items: a. Contractor shall make all reasonable provisions to protect items being transported against loss. Should an item be lost or stolen while in the Contractor s possession, the Contractor shall reimburse JJPVAMC for the cost of the package or envelope and its contents. b. Should an item become damaged beyond use, the Contractor shall reimburse JJPVAMC for the cost of the item. 5. Contractor Qualifications: a. The Contractor shall have all necessary licenses and follow all applicable federal, state and/or local regulations regarding the requested transportation services. b. Contractor shall be established in the business called for and be financially responsible. c. Contractor shall have the necessary equipment and personnel to furnish the service in the volume and consistency required. d. Contractor is required to provide specific training to their employees on proper requirements for shipping and transportation of biological specimens and provide documentation to JJPVAMC as requested. e. Upon award of contract, Contractor shall provide a list of personnel to contact in case of emergency. The list shall include names, phone numbers and pager numbers. f. The vehicle and storage areas in the performance of this contract shall be licensed and meet any minimum applicable requirements mandated by the State of Missouri and Arkansas. g. The vehicle shall be clean and no passenger or animals allowed during transport of any John J. Pershing VA Medical Center items. 6. Point of Contact: COR for this contract is TBD (email/phone). 7. Invoices/Billing: The Contractor shall furnish a detailed invoice indicating work performed with an itemized listing of all associated costs, monthly in arrears. Invoices shall be submitted to: Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin, TX 78714-8971 Payment will be withheld pending receipt of a properly prepared invoice. The invoice must contain, at a minimum, the following information: a. The date of work completed. b. Contract Number assigned. c. Purchase Order number. 8. Special Requirements: a. Qualification of Offerors: Offers will be considered only from offeror who are regularly established in the performance of courier services or are able to perform such services and who, in the judgment of the contracting officer, are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities, and personnel directly employed or supervised by them to render prompt and satisfactory service. The Offeror shall be licensed by the State or Local health authority in those localities where licenses are required. b. Inspection of Offeror s Facilities: The Contracting Officer or his/her designee reserves the right to thoroughly inspect and investigate the Contractor s establishment, facilities, business reputation, and procedures for carrying out the work/services of this contract to assure acceptable performance and compliance with the terms and conditions of this contract. At any time, the courier s vehicles can be inspected to ensure they are meeting the John J. Pershing VA requirement as stated above. c. Call-Back Requirement: The Contractor shall within thirty (30) minutes after receipt of notification by the COR or his/her designee, re-perform the services of this contract when it is determined that unsatisfactory performance has been received, at no additional charge to the Government. d. Required Contractor Reporting: Contractor shall be responsible for supplying, completing, and submitting all reports required and or requested by any Federal, State, and or Local government agency, as required by laws, ordinances, and/or regulations, that pertain to the supplies and services provided under this contract. All correspondence relative to this contract (i.e. invoice, inquiry, etc.) shall contain the contract number, facility name, and description of services performed. e. Contractor s Employees: Contractor s employees, while performing the services of this contract, shall conduct themselves in a professional businesslike manner. The CO reserves the right to restrict any contractor employee from performing the services of this contract with the determination made in writing. The Government shall be the sole judge for this determination, which shall be provided in writing to the contractor. Smoking is not permitted in or on any government property. Vehicle operations shall observe and abide by all signage, speed limits, pedestrian right-of-ways, emergency vehicle right-of-ways, and designated roadways to collection sites. f. Interruption of Work: Contractor s personnel shall be required to interrupt the performance of the services of this contract at any time to prevent the interference of operations of the Medical Center, to include the right of way passage for patients, staff, personnel, visitors, equipment, carts, fire protection systems, emergency vehicles, and utility services. g. Contractor shall provide and maintain training for its employees in appropriate safety and packaging procedures suitable to specimen type and distances transported. This should include issues such as adherence to regulations for transport of biohazards, use of rigid containers where appropriate, temperature control, notification procedures in case of accident or spills, etc. Upon request by the Contracting Officer Representative (COR) or designee, contractor shall provide documentation certifying that training has been provided to contractor s employees. Reference: International Air Transport Association (IATA) Dangerous Goods Regulations and US Department of Transportation Transporting Infectious Substances Safety, guide to 10/1/2006. h. Upon request of the Contracting Officer, offeror shall be able to show evidence of his/her reliability, ability, and experience by furnishing a list of personnel who will perform under this contract, showing the length and type of experience. i. Ability to meet the foregoing experience requirements and the adequacy of the information submitted will be considered by the Contracting Officer in determining the responsibility of the offeror. j. The contract resulting from this statement of work has been identified as requiring a Business Associate Agreement as defined in Health Insurance Portability and Accountability Act (HIPAA), Public Law 104-191. A sample template of this agreement is enclosed herein and identified as Attachment III. k. Contractor shall have back up/contingency plan for disasters, emergencies, call in to ensure they can meet the needs of John J. Pershing VAMC. 9. Service Contract Act of 1965: All service employees who will be employed in the performance of the contract awarded as a result of this statement of work shall be paid no less than the wages shown on the Wage Determination which is incorporated and made a part of this statement of work and resulting contract. 10. The Joint Commission Competency Requirements: The Contractor shall be responsible to ensure that contractor employees coming to the work site shall receive the information required to perform their duties. a. Contractor shall attend a pre-work orientation meeting prior to the commencement of work on site. This training will be documented and updated yearly. The VA shall schedule this meeting and it shall include discussion of the following topics: (VA shall provide information to the contractor regarding these topics and shall document the meeting.) Fire and Safety Infection Control Disaster Procedures Privacy and HIPPA Training Other b. Contractor shall be responsible to ensure that Contractor s employees coming to work site shall receive the information above. c. Contractor shall be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work. 11. VISN 15 Personal Security Verification (PIV) Card and/or Security Badge Requirements for Contractor Employees: (a) Definitions. As used in this clause Access means routine, unescorted physical entry into, and to the extent authorized, mobility within a Government facility. Also, it means the ability to obtain, view, read, modify, delete, and/or otherwise make use of information technology. Contractor employee means an employee of the prime contractor or of any subcontractor, affiliate, partner, joint venture, or team members with which the contractor is associated. It also includes consultants engaged by any of those entities. Facility and Government facility mean buildings, including areas within buildings, owned, leased, shared, occupied, or otherwise controlled by the federal government. Information technology means any equipment or interconnected system or subsystem of equipment, including telecommunications equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. This includes both major systems/applications and general support systems as defined by OMB Circular A-130, owned by VA or owned and operated on VA s behalf by another party. (b) Access to VA Facilities or Systems. (1) General. The performance of this contract requires contractor employees to have routine, unescorted access to VA facilities. All such employees who do not already possess a current Security Badge or PIV Card acceptable to VA shall be required to provide personal information, undergo an FBI National Criminal History Fingerprint Check, and obtain a Security Badge or PIV Card prior to being permitted access to any such facility in performance of this contract. No contractor employee will be permitted routine, unescorted access to a VA facility without a proper Security Badge or PIV Card. (2) Citizenship-related requirements. If required by the contract, each affected contractor employee as described in paragraph (a) shall be a United States (U.S.) citizen. Otherwise, each affected contractor employee as described in paragraph (a) shall be: (A) A United States (U.S.) citizen; or (B) A national of the United States (see 8 U.S.C. 1408); or (C) An alien lawfully admitted into the United States for permanent residence as evidenced by an Alien Registration Receipt Card Form I 151. (3) Background information. (A) Each contractor employee that has access to VA facilities or systems shall complete the attached Special Agreement Check (SAC) worksheet and deliver to the VA office responsible for fingerprinting and processing contractor employees. The Contracting Officer s Representative will provide instructions to the contractor regarding the local procedures for fingerprinting and obtaining a Security Badges or PIV card. (B) After completion of the fingerprint check, the Contracting Officer Representative will notify the contractor in writing or by phone if any contractor employee is determined to be unsuitable to be given access to a government facility or VA system. If so notified, the contractor shall not allow such employees to perform work on this contract. (4) Security Badge or PIV Cards. (A) VA will issue a Security Badge or Non-PIV Card to each contractor employee who is to be given routine, unescorted access to VA facilities or access to VA systems and does not already possess a Security Badge or Non-PIV VA will not issue the Security Badge or Non-PIV Card until the contractor employee has successfully cleared the FBI National Criminal History Fingerprint Check. (B) Security Badge or Non-PIV Cards shall identify individuals as contractor employees. Contractor employees shall display their Security Badge or Non-PIV Cards on their persons at all times while working in a VA facility and shall present their cards for inspection upon request by VA officials or VA security personnel. (C) The contractor shall be responsible for all Security Badge or Non-PIV Cards issued to the contractor s employees and shall immediately notify the Contracting Officer Representative if any Security Badge or Non-PIV Card(s) cannot be accounted for. The contractor shall notify the Contracting Officer Representative immediately whenever any contractor employee no longer has a need for his/her VA-issued Security Badge or Non-PIV Card (e.g., employee terminates employment with the contractor, employees duties no longer require access to VA facilities). In such cases, the Contracting Officer Representative will instruct the contractor on how to return the Security Badge or Non-PIV Card. Upon expiration of this contract, the Contracting Officer Representative will instruct the contractor on how to return all VA-issued Security Badge or Non-PIV Cards not previously returned. The contractor shall not return Security Badge or Non-PIV Cards to any person other than the individual(s) named by the Contracting Officer Representative. (5) Control of access. VA shall have and exercise full and complete control over granting, denying, withholding, and terminating access of contractor employees to VA facilities and systems. The Contracting Officer will notify the contractor immediately when VA has determined that an employee is unsuitable or unfit to be permitted access to a VA facility or system. The contractor shall immediately notify such an employee that he/she no longer has access to any VA facility or system, shall retrieve the employee s Security Badge or Non-PIV Card from the employee, and shall provide a suitable replacement employee in accordance with the requirements of this clause. The Government may not be able to give the contractor the reason for requiring the removal of the unsuitable contractor employee. The Government shall not be responsible for any costs incurred by the contractor as a result of removing such employee from the subject contract. (6) Termination. Failure on the part of the Contractor to comply with the terms of this clause may result in termination of this contract for default.
Data sourced from SAM.gov.
View Official Posting »