Inactive Total Small Business Set-Aside (FAR 19.5)

Page 3 of 3 This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is ... Page 3 of 3 This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to obtain information from qualified vendors with special interest relative to the North American Industry Classification Codes (NAICS) 513120 Newspapers and Periodicals. The Government will not pay for information received in response to this Sources Sought, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This Sources Sought does not constitute a commitment by the Government. Information provided in response to this market survey will be used for informational purposes only and will not be released. Vendor participation is not a promise of future business with the Government. Clement J Zablocki VA Medical Center Library Online Journal Access for Milwaukee VA HCS, Base + 3 years 1.1 STATEMENT OF WORK for Online Journal Subscriptions for Milwaukee VA HCS (FY25, Base plus 3 years) 1.1.1 SCOPE OF WORK The Contractor shall be responsible for the management, labor and equipment necessary to provide access to (1) serial publication subscriptions (online), and (2) related subscription requirements to Milwaukee VA Medical Center. Related subscription requirements include paying publishers, handling claims for non-receipt, processing changes in subscriptions status (renewals, new and cancelled subscriptions), facilitating the activation of online access, and submission of required reports and other service problems. Approximately 90% of subscriptions placed by the Customer will be renewal subscriptions. 1.1.2. GENERAL REQUIREMENTS 1.1.2.1 Subscription Orders. The solicitation is divided into three parts. Contractor(s) must qualify under Part 1 in order to provide requirements under Part 2. The two Parts are: Part 1 - Basic Subscription Orders. Part 2 - Required Support Requirements. 1.1.2.1.1 Part 1 - Basic Subscription Orders. Contractor shall provide basic subscription orders that would include all of the tasks necessary to execute and manage orders for new and renewal subscriptions to serial publication subscriptions and point of care database subscriptions. These tasks fall into the following four critical areas, described in detail elsewhere in the solicitation: (a) Ordering subscriptions; (b) Serving as the fiscal agent with publishers, including making timely prepayments, processing refunds, claims, supplemental and bill-later charges; (c) Ensuring timely and complete delivery of ordered subscriptions; and, (d) Providing reports and other administrative support for subscriptions management. 1.1.2.1.2 Part 2 - Required Support Requirements. Contractor shall provide support to cover a range of subscription-related products to the library, in addition to basic subscription orders and renewals described under Part 1. 1.1.3 SPECIFIC REQUIREMENTS 1.1.3.1 Part One - Basic Subscription Orders and Renewals. Contractor shall provide subscription orders for all subscriptions to electronic access available via agents from foreign and domestic publishers, if the ordering customer can supply sufficient publication information. 1.1.3.1.1 The Contractor shall supply materials from a wide range of publishers 1.1.3.1.2 Subscription Periods. (a) Publisher permitting, the Contractor shall be required to place subscriptions at any time during the year, to provide online access to the publication year 2025. (b) The Contractor shall provide administrative and other requirements for each subscription placed until three months after its expiration or for the life of the subscription. 1.1.3.1.3 Direct Orders. (a) Listing of any "direct only" subscriptions, meaning subscriptions which the Contractor cannot supply due to publishers licensing requirements, where privity of contract is required by the Publisher to be directly between the Department of Veterans Affairs and the Publisher. The doctrine of privity in the common law of contracts provides that a contract cannot confer rights or impose obligations arising under it on any person or agent except the parties to it. Without VA Contracting Officer approval and that comply with the Publishers requirements, these orders cannot be placed through this contract action. 1.1.3.1.4 Payment. (a) The Contractor shall pay all regular subscription orders in advance, prior to submission of first invoice. (b) The Contractor shall make additional payments as necessary and be required to adjust for unforeseen contingencies, such as currency fluctuations, additional volumes. (c) The Contractor shall maintain complete records of all bibliographic and financial transactions of each Station for up to three years. The Contractor shall provide to the VA immediate access to these records on demand. If required by the VA, the Contractor shall provide copies of these documents at no cost. The Contractor shall retain the original records on-site. 1.1.3.1.5 Administrative Services. The Contractor shall provide the following administrative services to support subscription ordering services: (a) Claims for disabled access to electronic journal issues. The Contractor shall be the contract liaison for the Milwaukee VA Station in obtaining from the publisher re-established access to the electronic journal year 2025, as needed. Contractor shall respond to Stations' claims within ten (10) calendar days of the claim. The Contractor shall offer electronic claims services at no additional charge. The Contractor shall, upon request of the government, demonstrate or make available for review its electronic claims system prior to contract award. (i) The Contractor shall provide each Station with the necessary training and written documentation to enable each Station to effectively use the electronic claiming system. (ii) The Contractor shall supply the VA and all "ship-to" addressees with full service assistance in claiming missing issues. (iii) The Contractor shall handle claims for any subscription for up to three months after the life of the subscription. (b) Personal Representative. The Contractor shall assign a representative by name to provide personalized in-house assistance for VA Station account. (c) Library Management Reports. At a minimum, Contractor shall provide the following reports at no charge: Claims Lists. The Contractor shall provide to the station a monthly listing of all outstanding claims and any responses received from the publishers. The report shall be cumulative, by title, for all unresolved claims. Subscription Status Information. Notification of any irregularity or change in subscription status 1.1.3.1.6 Licenses Contractor and publishers frequently have license agreements for their electronic publications, systems and software products. Licenses may be for the subscription agent s proprietary products, or publisher s proprietary products. All license agreements will be between the VA library and the Contractor/Publishers. Such individual licenses shall only pertain to the VA library for whom they were negotiated. License agreements will be reviewed, approved, signed and enforced by according to local procedures. Contractor s proposals must contain copies of all Contractor proprietary licenses for all items offered. Item # Title Publisher 1 Age & Ageing {Incl Supplements} {Institutional} Oxford University Press {Journal Orders} 2 American Journal of Clinical Pathology {Institutional} Oxford University Press {Journal Orders} 3 American Journal of Occupational Therapy {1,001+ Users} American Occupational Therapy Association Inc 4 American Journal of Recreation Therapy | VA Milwaukee Weston Medical Publishing 5 American Journal of Roentgenology AJR Subscriptions 6 Anesthesia Progress Anesthesia Progress {Allen Press} 7 British Journal of Psychiatry Cambridge University Press {Journal Orders} 8 Clinical Infectious Diseases & Journal of Infectious Diseases {Tier 2 - Inst} Oxford University Press {Journal Orders} 9 Diabetes Care {Incl Supplements} {Up to 5 IPs} Diabetes Care 10 Diabetes: A Journal of the American Diabetes Association {Up to 5 Users} Diabetes : A Journal of the ADA 11 Gerontologist & Journals of Gerontology: Series A & Series B {Institutional} Oxford University Press {Journal Orders} 12 Health & Social Work {Institutional} Oxford University Press {Journal Orders} 13 Hospital Infection Control & Prevention {Incl Supplements, 1 User} Relias Media 14 International Journal of Oral & Maxillofacial Implants | Dept VA Mil Quintessence Publishing Co Inc {Orders} 15 International Journal of Periodontics & Restorative Dentistry | VA Milwaukee Quintessence Publishing Co Inc {Orders} 16 International Journal of Prosthodontics, The | VA Milwaukee Quintessence Publishing Co Inc {Orders} 17 Journal of Continuing Education in Nursing + Archive Add-on | VA Milwaukee SLACK Incorporated 18 Journal of Integrative & Complementary Medicine | VA Milwaukee Mary Ann Liebert Inc 19 Journal of Nursing Education + Archive Add-On | VA Milwaukee SLACK Incorporated 20 Journal of Orthopaedic & Sports Physical Therapy Journal of Orthopaedic & Sports Physical Therapy 21 Journal of Palliative Medicine | VA Milwaukee Mary Ann Liebert Inc 22 Journal of Social Work in End-of-life & Palliative Care Informa UK Ltd {Taylor & Francis} - Agency Orders 23 Journal of Spinal Cord Medicine, The Informa UK Ltd {Taylor & Francis} - Agency Orders 24 Journal of Studies on Alcohol & Drugs {Incl Supplements} Journal of Studies on Alcohol & Drugs 26 Operative Dentistry Operative Dentistry 27 Psychological Reports Sage Publications {US / Can. / Cntrl & S. Amer} 28 RadioGraphics {Tier 1} Radiological Society of North America {RSNA} 29 Schizophrenia Bulletin {Institutional} Oxford University Press {Journal Orders} 30 Suicide & Life-Threatening Behavior John Wiley & Sons Inc {Journal Orders} 31 Telemedicine & e-Health | VA Milwaukee Mary Ann Liebert Inc 32 e-Anatomy {Level G1, 11-25 Users} IMAIOS 33 Journal of Medical Insight Journal of Medical Insight (JOMI) 34 Emergency Management Leader Joint Commission Resources 35 Nursing Standard Royal College of Nursing