Inactive Total Small Business Set-Aside (FAR 19.5)

Department of Veterans Affairs Veterans Health Administration Great Lakes Acquisition Center (GLAC) September 26, 2022 Sources Sought Notice Clement J Zablocki VAMC Bulk Rock Road Salt RFI eCMS ACTION... Department of Veterans Affairs Veterans Health Administration Great Lakes Acquisition Center (GLAC) September 26, 2022 Sources Sought Notice Clement J Zablocki VAMC Bulk Rock Road Salt RFI eCMS ACTION NUMBER 36C25222Q0972 The Department of Veterans Affairs (VA) Veterans Health Administration (VHA) requires: Bulk delivery of Rock Road Salt. Two deliveries of 150 tons each, total of 300 tons The Great Lake Acquisition Center (GLAC) intends to issue a Request for Quotes (RFQ) for the above items. This procurement is being conducted in accordance with FAR 13.106-1 soliciting competition. The associated North American Industrial Classification System (NAICS) code for this procurement is 325998, All Other Miscellaneous Chemical Product and Preparation Manufacturing. The FSC/PSC is 6810, Chemicals. BUY AMERICAN ACT NOTE: The basis of design items identified in this notice are domestic end products for public use in the United States as defined in FAR Part 25. Any responsible source who believes it can meet the requirements may submit a quotation with manufacturer cut sheets, which may be considered by the agency, only if received by email by the closing date and time of this notice. Telephone requests will not be accepted. Responses shall include the country of manufacture. Responses to this notice are due through email on or before Monday October 3, 2022, at 17:00 CST to this procurement s Contract Specialist, Erica Tostrud at Erica.Tostrud@va.gov. Please include RFI Number36C25222Q0972 in the subject title. Contracting Office Address: Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 South 84th Street Milwaukee, WI 53214 The VHA NCO 12 is conducting market research to find qualified vendors who can deliver 300 Tons of Road Salt in two 150 Ton deliveries. The first delivery shall take place, No Later Than (NLT) 01/15/2023, and the second delivery NLT 2/28/2023. Contractor shall provide the following road salt for the Clement J. Zablocki VA Medical Center, 5000 W. National Avenue, Milwaukee WI 53295. Vendor must call 414-384-2000, ext. 41061, and speak to Cherie Ladwig to schedule date and time of deliveries. STATEMENT OF WORK 1.0 GENERAL DESCRIPTION OF SUPPLY ITEM Contractor shall provide the road salt for the Clement J. Zablocki VA Medical Center, 5000 W. National Avenue, Milwaukee WI 53295. Vendor must call 414-384-2000, ext. 41061, and speak to Cherie Ladwig to schedule date and time of deliveries. Contractor shall deliver a total of 300 Tons of Road Salt in two deliveries. The first delivery Not Later Than (NLT) 01/15/2023, and the second delivery NLT 2/28/2023. 2.0 SALIENT CHARACTERICS: A. Road salt to be free of sand, stone, fillers, debris, and must not be water saturated, frozen, or clumped. Upon inspection, if road salt is found to be contaminated with any kind of debris, the shipment/delivery will be halted. B. Road salt material effectiveness/composition cannot be altered by moisture. C. Weight tickets must be provided upon delivery. Loads of salt will not be accepted unless a delivery ticket is provided upon arrival. D. Delivery requires use of a truck with open trailer to unload salt (dump truck). E. The government reserves the right to change the storage location and/or the amount of salt delivered. F. The contractor is responsible for immediately cleaning up any spills, debris, etc., which may occur during delivery. G. Safety Data Sheets (SDS) shall be provided. H. Contractor shall be able to deliver within 48 hours after call-in request. No limit on the amount delivered. I. No plain rock salt. No liquid deicer. Must be no more than 12 millimeters (mm). J. Must be effective at -20 to -25 degrees Fahrenheit. Delivery Schedule: Coordinate with VAMC POC Ship to: Clement J. Zablocki VAMC 5000 W. National Ave. Milwaukee, WI 53295 3.0 PRODUCT MODIFICATION, REMOVAL, OR RECALL: If any product awarded under this contract requires modification, is removed or recalled by the Contractor or manufacturer, or if any required modification, removal, or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the Contractor or manufacturer: Notify the Contracting Officer, in writing, by the most expeditious manner possible. Provide two copies of the notification which shall include, but not be limited to the following: 1. Complete item description and/or identification, order numbers from customers and the contract number assigned. 2. Reasons for modifications, removal, or recall 3. Necessary instructions for return for credit Provide the above information to all agencies and VA Facilities who purchased the product. The Contracting Officer shall be provided a copy of the notification in b. above, and a list of all agencies and/or VA facilities notified Contractor shall be responsible for any costs associated with the above. 4.0 HOURS OF OPERATION: Normal hours of operation are Monday through Friday from 7:00 am to 3:30 pm, excluding holidays. Federal and National Holidays observed by the VAMC are: National Holidays Federal Holidays New Year's Day Labor Day Independence Day Memorial Day Thanksgiving Day Christmas Day M L King's Birthday Columbus Day President's Day Veterans Day Juneteenth 4th of July Independence Day Also included would be any other day specifically declared by the President of the United States to be a National Holiday. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. 5.0 SECURITY REQUIREMENTS The Contractor s employees shall wear visible identification and company uniforms, approved by the POC. 6.0 DELIVERY CHECK-IN REQUIREMENTS The Contractor shall report to the VAMC POC. Upon completion of each service visit, the Contractor shall provide a weight ticket. VA Contact Person(s): POC: Cherie Ladwig 414-384-2000 ext# 41061 Telephone Number & Extension: ALT POC: Aga Kuck 414-384-2000 ext# 41062 Contractor Provide telephone number(s) to call for your service: Provide name(s) of authorized contact person(s) 7.0 GENERAL INFORMATION Smoking not be permitted anywhere on campus by contractor personnel nor by VAMC employees. Upon request, a copy of hospital smoking policy will be supplied. Violation of the VAMC Milwaukee smoking policy may result a person to be removed immediately from the campus grounds and from providing the service and/or goods. Vendors with a GSA schedule shall provide the contract number of that schedule and the expiration date as well as product NAICS codes. All items should be clearly identified if they are scheduled items or open market items. Interested offerors are reminded that in accordance with FAR 4.1201(a) Prospective contractors shall complete electronic annual representations and certifications at the System for Award Management (SAM) as a part of required registration in conjunction with FAR 4.1102(a) that states, Prospective contractors shall be registered in the (SAM) database prior to award of a contract or agreement. Therefore, due to time constraints, vendors must be registered in System for Award Management (SAM) under the above NAICS code at http://www.sam.gov to be considered for an award. NOTE: Responses to this announcement will not be returned, nor will there be any ensuing discussions or debriefings of any responses. However, information obtained because of this announcement may be reflected in any subsequent solicitation. This announcement is Government market research purposes ONLY.