Inactive

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. This is not a solicitation for quote/offers. The purpose of this notice is to obtain information regarding the availability and capability of all qualified ... THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. This is not a solicitation for quote/offers. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. Responses to the information requested will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs, Great Lakes Acquisition Center (GLAC) is searching for vendors with the capabilities to provide and install new servers for a new Video Assessment and Surveillance System (VASS) for the Tomah VA Medical (VAMC), Tomah, WI. The North American Industry Classification System (NAICS) code for this procurement is 561621. Please provide DUNS number, organization name, organization address, point of contact, business size under NAICS 561621, and socioeconomic status. All interested, responsible sources must submit a capability statement by November 10, 2020 to Lori.Eastmead@va.gov. (See Attachment A Section 28 23 00 Video Surveillance and the outline below). SECURITY CAMERA SERVER UPGRADE 1. General: Provide and install new servers for a new Video Assessment and Surveillance System (VASS). Server shall be sized to accommodate future camera expansion and replacement/expansion of client/viewing stations. New system shall be capable of expansion of up to 500 cameras with follow on support and staff training for the Tomah VAMC (VA Medical Center). 2. Background: The following items describe in more detail the existing VASS system that is currently located and operating on the Tomah VAMC Campus; The current VASS system, installed in 2013, located at the Tomah Veterans Affairs Medical Center (VAMC) consists of the following devices and components. The only components of existing VASS system to remain for reuse shall be all existing and installed cameras. See Attachment B- Existing Tomah VAMC VASS Schedule, for detailed listing of existing VASS equipment, devices, client workstations and server components. There are 324 cameras that are digital Internet Protocol (IP), Powered Over Ethernet (POE), and external powered, operated by four servers located in B408, Rm. 1884. No new cameras shall be installed as part of this requirement and all existing cameras shall remain for use with new system. Four (4) existing servers, Intel, Xeon CPU e5606 @ 2.13 GHz ( p2 processor), 24 gig ram, 64 bit windows server 2008, R2, with eight (8) each, 2 TB hard drives and three, Promise Vess R2000, Unified Storage, Just a Box of Disc s (JBOD s) for imaging storage. Nineteen (19) existing client viewing stations. 16 throughout facility, and three in Police dispatch. See Attachment B- Existing Tomah VAMC VASS Schedule. Five (5) Milestone Xprotect Corporate management Client, V5.0a, camera server software. One (1) Existing Trade Agreement Act (TAA) compliant, Keyboard, Video, Mouse (KVM) in B408, Rm. 1884. The Contractor will not be provided with any network user administrative rights or credentials for remote access to any server/client system for the purposes of installing and configuring any VASS server applications or software. There will be provisions in place that will allow the Contractor to complete needed installation and configuration and they are as follows; Escorted remote access via WebEx, DameWare or similar software and will require the Contractor to be monitored by Tomah VAMC Electronic Mechanics staff. The option above will apply to any and all access for ongoing support for the existing and new VASS system after server move and client installation, and all system testing and software updates & configuration. The new VASS system software shall ride and operate on a Windows Server 2016, with any new workstation/client to operate on Windows 10. All software that is to be loaded (via the internet, FTP (File Transfer Protocol) Sites, USB (Universal Serial Bus) sticks, NAS (Network Attached Storage) drives, Optical Drives, etc.) onto the Tomah VAMC network will have to follow the MDPP (Medical Device Protection Program) process. This process scans the software on a dedicated, standalone computer, performed by Tomah VAMC Staff, prior to introduction onto the VA network. 3. Scope: The Contractor shall provide all required services that are necessary to provide and install a new fully functional, VASS system server and nineteen (19) new client/viewing stations. Server shall be sized to accommodate future camera expansion and replacement/expansion of client/viewing stations. New system shall be capable of expansion of up to 500 cameras. Contractor shall provide all current and up to date VASS system server software and server software updates and patches, any necessary VASS system change over services, system startups, testing of new equipment functionality and all Tomah VAMC staff training as defined in Section 5 of this PWS. Data Rights: The Government has unlimited rights to all documents/material produced. All documents and materials, to include the source codes of any software, produced under this requirement shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights. Phase In /Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the seven (7) day phase in/phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services. 4. Contractor furnished items and responsibilities: Soft key or USB software key/dongle, VASS system software license. Basic Services. The Contractor shall provide services necessary to perform a Video Assessment and Surveillance System (VASS) server upgrade, and replacement of nineteen (19) client viewing stations for the Tomah Veterans Administration Medical Center (VAMC). The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to upgrade the VASS server, install server software, startup and test VASS system to include the new client workstations for the Tomah VA Medical Center (Facility) as defined in this Performance Work Statement and in Attachment A - Section 28 23 00 Video Surveillance, except for those items specified as government furnished property and services. New server shall be installed in B32, Rm. 110, located at the Tomah VA Medical Center. VAAS shall have the following minimum specifications. Digital Media Storage duration are as follows; Pharmacy 90 days minimum. (Approximately 12 camera locations) All other locations - 30 days minimum. Scheduled video and video clip archiving is acceptable in areas that require 90 days of storage. Archiving can begin after 30 days of standard media storage is met. Provide a minimum of 1600 Terabytes (TB) of storage. Provide a minimum total bandwidth of 4980 Megabytes per second (Mbps). Server system shall run on Microsoft Server 2016 or newer, with all client/viewing stations running on Windows 10. Server shall have a new TAA compliant, Keyboard, Video, Mouse (KVM). Minimum recording frame rate shall be 15 Frames per Second (FPS). Minimum recording resolution shall be as follows; Stairwells 160x120. Common Areas 640x480 Pharmacy(s) 1280x800. Specific Services: Provide and install all required VASS server system and server system components, server rack, multi-user software with license, set-up, configuration and testing, with all required VASS functions, in B32, Rm. 110, IT server room. All VASS software shall be Veterans Health Administration (VHA) Technical Reference Model (TRM) approved and shall be Underwriters Laboratory (UL) -1981 approved. Upgrade shall provide and install nineteen (19) new client/viewing workstations, throughout the campus, with each having the capability of utilizing four display monitors at each workstation. Three (3) client stations shall be in Bldg. 407, Rm. 1714, Police and Security Monitoring Station and sixteen (16) located throughout the Tomah VAMC. See Attachment B- Existing Tomah VAMC VASS Schedule, for detailed listing of locations of client stations on Tomah VAMC. Connect, configure and test all existing security camera s/camera points across the whole of the Tomah VAMC campus. Verify that each camera location, campus wide, and as required, is visible and functioning by Police and Security staff, located in B407, Rm. 1714, central monitoring station. Verify that each camera location, as it relates to its specific client station, is visible and functioning at each of the sixteen (16) client stations that are located throughout the Tomah VMAC. Provide testing report to COR. All nineteen (19) new client/viewing workstations, throughout the campus, shall have the capability of utilizing four display monitors at each workstation. Provide and install thirty-four (34), 24 monitors for installation at the client workstations located campus wide. Provide and install twelve (12), 42 monitors for installation at the three client workstations in B407, Rm. 1714. Provide five (5) additional 24 shelf stock computer/client monitors. Camera software license shall be a perpetual, single, once each, per camera, license, allowing the customer to use the licensed software indefinitely. For the first year, the perpetual license shall also entitle the customer to download all updates and to receive technical support. Contractor shall provide all training and training documentation and maintenance & technical manuals as they relate to the newly installed VASS. Training shall include System configuration and training services which will include travel costs and expenses for required certified Technicians to perform said services. Training dates, times, durations shall be coordinated with the COR. There will be nine (9) Tomah VAMC Staff that will require said training, six (6) end user training and three (3) full system and admin training. There will be no additional, ongoing training included. All training shall take place during normal business hours. 6. Deliverables Schedule: Deliverable Frequency # of Copies Medium/Format Submit To Copy of VASS testing report per PWS 21 days after completion of the installation of VASS system. One (1) copy. Digital PDF format. Contract CO and COR. Certificates of Completion of VASS training per PWS Within 21 days from completion of training. One (1) each per individual who received training. Hardcopy and in PDF digital format. Contract CO and COR. All training manuals, software instruction manuals and equipment manuals. 21 days after completion of the installation of VASS. Two (2) copies of each manual. Hardcopy and PDF Digital format. Contract CO and COR