Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

36C25219Q0366 VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Original Date: 10/12/17 Revision 01 Date: 01/08/18 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEM... 36C25219Q0366 VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Original Date: 10/12/17 Revision 01 Date: 01/08/18 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25219Q0366 Posted Date: 03/05/2019 Original Response Date: 03/15/2019 Current Response Date: 03/15/2019 Product or Service Code: 6515 MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES Set Aside (SDVOSB/VOSB): 100% SDVOSB Brand Name or Equal (Stoelting Co.) NAICS Code: 334516 Analytical Laboratory Instrument Manufacture. Contracting Office Address Department of Veterans Affairs Great Lakes Acquisition Center 115 S. 84th Street Milwaukee, WI 53214-1476 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99. The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 Analytical Laboratory Instrument Manufacture, with a small business size standard of 1000 employees. The Great Lakes Acquisition Center, 115 S. 84th Street, Milwaukee, WI 53214-1476 is seeking to purchase 1 (One) Stereotaxic System (Rat/Mouse) as noted herein (Brand Name: Stoelting Co. or equivalent). All interested companies shall provide quotations for the following supplies: Supplies Brand: Stoelting Co. or equal (Stereotaxic Equipment) (Instructions to Offerors: Fill-In UNIT Prc., Ext. Amounts and Grand Total Price in Table below. Indicate if offering an equiv. item by changing Vendor P/N s and/or Warranty Terms.) ITEME ITEM # VENDOR PART # DESCRIPTION OF SUPPLIES/ SERVICES QTY UNIT UNIT PRICE EXTENDED AMOUNT 0001 51722 Laptop Computer, Software and Motorized Stereotaxic Instrument 1 EA 0002 51705 Drill and Microinjector Robot (Mouse/Rat) 1 EA 0003 NA Shipping/Handling Charge 1 EA 0004 Warranty Offeror warrants its products against defects in materials and workmanship according to the following schedule: ITEM WARRANTY PERIODS Materials Labor ELECTRONIC CIRCUITRY 1 YEAR 1 YEAR (microprocessors, resistors, transistors, integrated circuits.) MECHANICAL & ELECTRO - 1 YEAR 1 YEAR MECHANICAL PARTS (meters, switches, etc.) ELECTRODES, CABLES AND 30 DAYS 30 DAYS ALL OTHER ACCESSORIES Offeror will, at its option, repair or replace defective items within the specified warranty period. Modifying or tampering with the instrument or non-factory authorized service during the warranty period will invalidate the warranty. Shipping costs both to and from the Repair Department will be borne by the customer. 0 0 GRAND TOTAL: Services DELIVERY SCHEDULE ITEM NUMBER DELIVERY ADDRESS / MARKING INFO QTY DELIVERY DATE 0001 Place of Performance Ship To: Department of Veterans Affairs Jesse Brown VAMC (Taylor St. Bldg. Warehouse) Taylor St. VA Research & Development VMU Rm. 7275 For Dr. David Gavin ATTN: Karen Lenehan, Research AO 820 S. Damen Ave. Chicago, IL 60612-4223 Mark For: ATTN: Karen Lenehan, Research AO Ph#: 312-569-6343 Karen.Lenehan@va.gov 1 30 Days ARO [FOB DESTINATION] STATEMENT OF WORK Motorized Stereotaxic Instrument with Laptop Computer, Software and Drill with Microinjector Robot (For Mouse/Rat) Supply of 1 (One) Stereotaxic System as noted (Brand Name: Stoelting Co. or equivalent) to: Jesse Brown VA Medical Center/Taylor St. Bldg., R&D VMU Rm. 7275 820 S. Damen Ave., Chicago, IL 60612-4223 SCOPE OF WORK: Contractor shall deliver the Stereotaxic System defined in paragraph 2.0 below. The Stereotaxic System shall be delivered to the: Department of Veterans Affairs Jesse Brown VAMC (Taylor St. Bldg. Warehouse) Taylor St. VA Research & Development VMU Rm. 7275 For Dr. David Gavin ATTN: Karen Lenehan, Research AO 820 S. Damen Ave. Chicago, IL 60612-4223 The Stereotaxic System packaging/paperwork should reference: ATTN: Karen Lenehan, Research AO / Karen.Lenehan@va.gov Ph#: 312-569-6343 The Stereotaxic System must be delivered by May 1, 2019. Product Deliverables: Stoelting Co. or equivalent: 51705 Robot Drill and Microinjector System, Mouse/Rat includes the following: - 1 ea. 51700 Motorized Lab Standard Stereotaxic Inst., Rat or Mouse, 18 degree (or 45-degree non-traumatic ear bars) with StereoDrive software and controller) 1 ea. 58643 Robot Drill & Injection Bundle for Motorized Stereotaxic Systems 1 ea. 51749 Robot Drill Auto-Stop Function, ADD ON 51722 Lenovo ThinkPad Laptop Computer, Motorized Stereotaxic Instrument and Axis StereoDrive Software includes: 1 ea. Lenovo ThinkPad Laptop Computer 1 ea. Axis StereoDrive s/w StereoDrive software allows motorized, computer controlled stereotaxic positioning in all 3 orthogonal axes. Digital Atlas integration: Integrated with Paxinos and Watson s Rat Brain in Stereotaxic Coordinates, for either rat or mouse Frame representation Calibration of frame coordinates Setting of logical coordinate system (Bregma) Coordinates and Atlas visualization of the probe Advanced 3D visualization options Spatial Atlas representation Intuitive probe control Intuitive navigation 1 ea. Motorized stereotaxic instrument Standard Manufacturer s Warranty equal to or better than Stoelting Co. (below) ITEM WARRANTY PERIODS Materials Labor ELECTRONIC CIRCUITRY 1 YEAR 1 YEAR (microprocessors, resistors, transistors, integrated circuits, etc.) MECHANICAL & ELECTRO- 1 YEAR 1 YEAR MECHANICAL PARTS (meters, switches, etc.) ELECTRODES, CABLES AND 30 DAYS 30 DAYS ALL OTHER ACCESSORIES Instruction Manuals: Provide all associated instruction manuals/ sheets for the above equipment, including sterilization procedures and details on equipment servicing/repair or re-calibration. Any hands-on training by the Manufacturer s Rep is to be at No-Charge to the VA. 2.1 Salient Characteristics: The Stereotaxic System shall conform to the following requirements and specifications: Brand Name (Stoelting Co.) or Equal: Salient Characteristics: Motorized stereotaxic instrument (must): Allow for motorized, computer-controlled, stereotaxic positioning in all 3 orthogonal axes. * The incorporation of Triple-lead screws which both increase fine-positioning accuracy and contributes to prolonged product life-span Stage with warmer-ready base integrated design that accepts a warmer accessory unit Drill / Microinjector robot (Mice/Rat)/ with Laptop (must): Allows for motorized, computer-controlled stereotaxic positioning Allows for drill and injection robot to provide a completely automated stereotaxic surgery solution Laptop and display equal to Lenovo ThinkPad High-Throughput Drill/injection No tool Exchange Define/Store Protocols Precise depth control Brain windowing Contour Drilling Smooth Edges Skull Thinning *StereoDrive software (must): Allows motorized, computer controlled stereotaxic positioning in all 3 orthogonal axes Integrated with Paxinos and Watson s Rat Brain in Stereotaxic Coordinates, for both rat and mouse Digital Atlas integration Frame representation Calibration of frame coordinates Setting of logical coordinate system (Bregma) Coordinates and Atlas visualization of the probe Advanced 3D visualization options Spatial Atlas representation Intuitive probe control Intuitive navigation 2.2 Selection/ Award Criteria: Award shall be made to the quoter whose quotation offers the best value to the government. The government will evaluate information based on the following evaluation criteria: Technical: Meeting or exceeding Salient Characteristics and Price.  The Vendor shall provide one (1) complete Stereotaxic System which meets the requirements listed above and below. Delivery on or before May 1, 2019. 3.0 Additional Equipment Requirements: 3.1 Specifications of component equipment as set forth in this section are minimum specifications, unless otherwise stated, and shall not be construed as limiting the overall quality, quantity or performance characteristics of items furnished in the system. 3.2 All equipment to be supplied under this specification shall be new and the current model of a standard product of a manufacturer of record. A manufacturer of record shall be defined as a company whose main occupation is the manufacturer for sale of the items of equipment/ products and which: 3.2.1 Maintains a factory production line for those items 3.2.2 Maintains a stock of replacement parts for the item 3.2.3 Maintains engineering drawings, specifications, operating manuals and maintenance manuals 3.2.4 Has published and distributed descriptive literature and equipment specifications on the equipment HOURS OF OPERATION 4.1 Normal hours of operation are Monday through Friday from 8:00 am to 4:30 pm, excluding holidays. All service and repairs must be performed during normal work hours of coverage, unless otherwise requested by the Contractor and/or approved by the Contracting Officer Representative (COR) or his/her authorized designee. 5.0 PRODUCT MODIFICATION, REMOVAL OR RECALL: 5.1 If any product awarded under this solicitation requires modification, is removed or recalled by the Contractor or manufacturer, or if any required modification, removal, or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the Contractor or Manufacturer: 5.1.1 Notify the Contracting Officer, in writing, by the most expeditious manner possible. Provide two copies of the notification which shall include, but not be limited to the following: 5.1.1.1 Complete item description and/or identification, order numbers from customers and the contract number assigned as a result of an award on this solicitation. 5.1.1.2 Reasons for modifications, removal, or recall. 5.1.1.3 Necessary instructions for return for credit, replacement, or corrective action. 5.1.2 Contractor / Manufacturer shall be responsible for any costs associated with the above. Contract Clauses / Provisions The full text of FAR provisions or clauses may be accessed electronically at: http://acquisition.gov/comp/far/index.html and http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm The following RFQ provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (Jan 2017) Addendum to FAR 52.212-1, Gray Market Prevention Language: (a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. FAR 52.212-3, Offerors Representations and Certifications Commercial Items (OCT 2018) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items . If paragraph (j) of the provision is applicable, a written submission is required. (End FAR Provisions) The following FAR contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2019) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E. Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91). (3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). (4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: The following subparagraphs of FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2019) are applicable: 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011). 52.219-28, Post Award Small Business Program Rerep. (JUL 2013) (15 U.S.C. 632(a)(2)). 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (Apr 2015). 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246). 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014). 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627). 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b). 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011). 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83). 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (OCT 2018) (31 U.S.C. 3332). VAAR Part 852 - Solicitation Provisions and Contract Clauses incorporated by reference: Clauses 852.203-70, Commercial Advertising (MAY 2018). 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016) (DEVIATION). 852.232-72, Electronic Submission of Payment Requests (NOV 2018). 852.246-71, Rejected Goods (OCT 2018) [Updated through FAC 2019-01 effective 01/22/19 & Acquisition Policy Flash 19-20 effective 01/18/19.] (End of Provisions and Clauses Section) Instructions to Offerors: This is an RFQ for Stereotaxic products as defined herein. The government intends to award a delivery order as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). All quoters must supply a signed/dated Letterhead Letter of Authorized Distributor / Reseller which indicates that the vendor is authorized to supply the Stereotaxic Equipment from the OEM. Any quote submitted without a Signed/Dated Letter on the OEM s Letterhead authorizing the vendor as a Distributor or Reseller will be disqualified from consideration. All quotations shall be e-mailed to: Stephen.Pavelsky@va.gov by 5:00 PM CST, 15-MAR-2019. Submission shall be received not later than 5:00 p.m. CST on 15-MAR-2019. Late submissions shall be treated in accordance with the RFQ provision at FAR 52.212-1(f). E-mailed quotes will be accepted at: Stephen.Pavelsky@va.gov Any questions or concerns regarding this RFQ should be forwarded in writing via e-mail to the Contract Specialist (Affiliate) Steve Pavelsky at: Stephen.Pavelsky@va.gov Point of Contact Steve Pavelsky, Contract Specialist (Affiliate) 414-382-5152, Stephen.Pavelsky@va.gov