Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: 36C25219Q0154 Posted Date: Friday May 17, 2019 Original Respo... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: 36C25219Q0154 Posted Date: Friday May 17, 2019 Original Response Date: Thursday May 23, 2019 Current Response Date: Thursday May 23, 2019 Product or Service Code: 6515 Set Aside (SDVOSB/VOSB): SDVOSB set-aside ONLY NAICS Code: 339112 Contracting Office Address Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 South 84th Street, Suite 101 Milwaukee, WI 53214 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number 2019-02; effective May 06, 2019. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 (Surgical and Medical Equipment Manufacturing) with a small business size standard of 1,000 employees. The Department of Veterans Affairs, William S Middleton VA Medical Center, 2500 Overlook Terrace located in Madison, Wisconsin 53705-2286 is seeking to purchase 1 Brand Name Only Site Rite Ultrasound System. The approved Justification and Authorization is posted. Delivery, Installation, and Complete Original Equipment Manufacturer Warranty is required to be delivered to The Department of Veterans Affairs, William S. Middleton VA Medical Center, 2500 Overlook Terrace, Madison, Wisconsin 53705-2286. All interested SDVOSB companies shall provide Quotes for the following: Supplies Line Item Description Quantity Unit Price Total Price 0001 ITEM NUMBER: 9770508 (BRAND NAME ONLY) Sherlock 3CG Diamond TCS Activation Key. (Sherlock 36G Diamond TCS Activation Key for the Site-Rite 8 Ultrasound System. This is a software Key.) 1 EACH 0002 ITEM NUMBER: 9770116 (BRAND NAME ONLY) Medical Equipment Roll Stand, Medical Equipment Roll Stand 1 EACH 0003 ITEM NUMBER: 9770600 (BRAND NAME ONLY) Site-Rite 8 Ultrasound System Console; System includes: Console only, (no probe), one year warranty, console, power supply line cord and electronic IFU. 1 EACH 0004 ITEM NUMBER: 9770602 (BRAND NAME ONLY) Site-Rite 8 20mm Pinpoint GT Probe) 20mm Pinpoint GT Probe for the Site-Rite 8 Ultrasound System. 1 EACH GRAND TOTAL $ Services 1. All line items (CLINs) for the Site-Rite 8 Ultrasound System Console Set will need to be delivered to the Department of Veterans Affairs, William S Middleton VA Medical Center, 2500 Overlook Terrace located in Madison, Wisconsin 53705-2286. All line items listed above are Brand Name only. 2. All lines items will be installed at the Department of Veterans Affairs, William S Middleton VA Medical Center, 2500 Overlook Terrace located in Madison, Wisconsin 53705-2286. Any Clinical Configuration, Implementation Services and Installation that includes hardware and the cited software above , MUST be performed by the OEM, to ensure its absolute calibrated working order. The delivery/task order period of performance is as soon as possible after contract award has occurred. Delivery shall be provided no later than 30 days after receipt of order/award of contract. All quotes are requested to be submitted to Contacting Officer as FOB destination. Place of Performance Address: Department of Veterans Affairs William S. Middleton VA Medical Center 2500 Overlook Terrace Madison, WI Postal Code: 53705-2286 Country: UNITED STATES Basis for Award 1. Award shall be made to the offeror whose quotation offers the lowest price technically acceptable. 2. Determining fair and reasonable price, in accordance with FAR 13.106-3, will be followed. 3. For authorized distributors of the Brand-Name, proof of authorized distributorship must be included in the submission to the Contracting Officer. The Contracting Officer will deem the submission an un-interested party if authorized distributorship paperwork from the OEM is not received or missing with submission. 4. This is an open-market combined synopsis/solicitation for products and services, as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. In accordance with FAR 12.301(b)(1) and FAR 52.212-1(b)(11), To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s). 5. The Offerors quote submitted to also have the same 4-line items that matches this notice, and the required statement regarding terms and conditions of contract within their quote. The Offeror may submit this same Combined Synopsis/Solicitation as their official quote, and if so, all pages are required for submission, and the vendors name and DUNS number must be placed on the last submitted sheet of this Combined Synopsis/Solicitation. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items JAN 2017 (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.  (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. FAR 52.212-3, Offerors Representations and Certifications Commercial Items NOV 2017 Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items JAN 2017 And Includes all addenda to FAR 52.212-4. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders JAN 2018 FAR 52.225-1, Buy American Act Supplies FAR 52.225-2, Buy American Certificate FAR 52.225-5, Trade Agreements FAR 52.225-2, Trade Agreements Certificate FAR 52.225-18, Place of Manufacturer The following VAAR Clauses apply to this acquisition: VAAR 852.203-70, Commercial Advertising JAN 2008 VAAR 852.211-70, Service Data Manuals NOV 1984 VAAR 852.211-75, Product Specifications JAN 2008 VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Businesses Set-Aside JUL 2016 (DEVIATION) VAAR 852.232.73, Electronic Submission of Payment Request NOV 2012 VAAR 852.246-70, Guarantee JAN 2008 VAAR 852.246-71, Inspection JAN 2008 All quotations shall be sent to the Contracting Officer, by email only to Shari.Lee@va.gov. Submission shall be received not later than Thursday, May 23, 2019 by 4:00pm CST via email shari.lee@va.gov. Hand delivery, postal mail and fax will not be methods acceptable for submission of quotes. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Offerors are responsible for submitting offers and quotes to reach the Contracting Officer designated in the solicitation by the time and means specified in the solicitation. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Shari Lee at shari.lee@va.gov. Vendor ___________________________________________________________ DUNS ____________________________________________________________ Date Submitted_____________________________________________________