Inactive

This is a Sources Sought Notice for window washing services as identified in the Statement of Work (SOW) for the Saginaw VA Medical Center in Saginaw, Michigan. The contractor shall furnish all necess... This is a Sources Sought Notice for window washing services as identified in the Statement of Work (SOW) for the Saginaw VA Medical Center in Saginaw, Michigan. The contractor shall furnish all necessary tools, parts, labor, supplies, materials, equipment, supervision and travel/transportation necessary to furnish the following services. The required services are provided and are subject to changes. A draft SOW is attached to this notice and is subject to change should a solicitation be issued as a result of this notice. Please respond if you have the ability and actual intention to complete this requirement. Include the following information in your response: SAM UEI NUMBER DUNS NUMBER Capabilities Statement Company name and address Point of contact information (name, phone, email) Socioeconomic size status (example: large, small, WOSB, SDVOSB, etc.) Whether a site visit will be requested; FSS or GSA contract number, if applicable. This Sources Sought Notice is intended to locate any business capable of performance. The anticipated NAICS Code for this requirement is 561790. This is not a Request for Quotation and quotes shall not be reviewed at this time. The Government shall not be responsible for any costs incurred by vendor due to this Sources Sought Notice. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to any particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. All responses shall be submitted via email by Friday, July 26, 2024, at 10:00 AM Eastern Time (ET). Responses shall be submitted to Jeanne Ortiz at jeanne.ortiz@va.gov. PHONE CALLS SHALL NOT BE ACCEPTED FOR THIS NOTICE. DRAFT STATEMENT OF WORK A. General: 1.The contractor shall supply all necessary labor, supervision, management, transportation, supplies, and equipment necessary to furnish the following services to the Department of Veterans Affairs Medical Center, Aleda E. Lutz, 1500 Weiss St. Saginaw, MI 48602. All windows, in buildings, trailers, and parking structures, shall be cleaned on interior and exterior window surfaces, annual and monthly services. (see attached schedule) Window surfaces shall include window frames, glazing, sills, and screens. B. Special Provisions: 1. Clean uniforms/attire will always be required to be worn while working inside facility. 2. Specialized clothing will be worn while working in certain areas, ex. Surgical Suites, Food Handing Areas and Sterile Processing. Government will provide required items and will notify contractor of specific requirements prior to work commencing in areas. 3. Government escort will be provided for sensitive areas to accomplish work. 4. COR shall provide access to secure areas and will provide necessary keys for windows and roof access. Keys and/or passes will be signed out and back in at beginning and end of duties each day. 5. Protection of government property is required; turf, plants, trees, architectural features and hard surfaces. This can be accomplished using plywood or similar suitable material to prevent damage caused by equipment. COR will approve contractor s material before work begins. 6. Contractor shall report any damage or disfigurement of government owned equipment, fixtures, furnishings, grounds and architectural or building structures. Contractor shall repair/replace any damaged items at no cost to the government. C. Work Hours: 1. Normal Work Hours: The service schedule will be developed between the contractor and Contractor s Representative (COR) prior to any service being performed. Normal business hours: 8am to 430pm, Monday through Friday. 2. Contract work will require work to be performed before and/or after normal business hours and weekends. Annual Cleaning-Building 1, 1st floor to 5th floor interior and exterior windows shall NOT be cleaned during normal business hours. All other areas are accessible during normal business hours. Work outside of normal business hours will be scheduled with COR. Monthly Cleaning- will be performed during normal business hours. 3. Federal Holidays: Please see https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2024 D. Tasks: Annual cleaning, springtime April-May, Government will specify time to begin based on weather conditions. All windows, in buildings, and trailers shall be cleaned on interior and exterior window surfaces. Monthly service must be scheduled for the 1st week of each month (see attached schedules). Window surfaces shall include window frames, glazing, sills, and screens. All run-offs shall be removed as to prevent staining on lower windows and walls. Caution must be exercised as to not disturb patients and employees to any appreciable degree, and customers shall be informed in advance that cleaning will occur so that they may remove personal items before cleaning team s arrival. Cleaning means removal of all dirt, dust, bird droppings, spider webs, nests, and staining. Canteen (Bldg. 1) clean awnings, all surfaces, outside and underside to include support structures. The contractor shall conform to all federal, state, and local regulations governing the licensing and certification of glazing maintenance operators, performing of glazing maintenance, and use of chemicals and equipment. E. Call Backs: Contractor shall report within mutually agreed upon time (within twenty-four (24) hours) with COR for corrective services without additional charge to the Government. F. Reporting for Scheduled Services: 1. Contractor shall report to Building 1 room B305, Environmental Management Services office, after receiving badge. Additional contact information will be provided for EMS Supervisor. Contractor will submit a written report of all activities following each visit, with the signature of the COR or designee responsible. Contractor work will be inspected by COR or designee while work is performed to ensure services have been met. 2. The Frequency Chart is shown in attachment A. and the indicated time frames shall be a basis for the scheduling of services. 3. The Task shall be scheduled to be performed on definite appointment days and in no event, shall the contractor carry on work outside of scheduled hours without approval from the COR/Supervisor, Environmental Management. 4. In the event, climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be rescheduled to a date and time suitable for both the Contractor and COR/Supervisor, Environmental Management with no additional cost to the government. G. Safety Factors: 1. Work is to be done using scaffolding, Bosun s type chairs and harness, or ladders may be used for windows located 2 stories and below. An industrial man lift may be used with permission granted by COR before commencing work, protection of ornamental plants, turf and hard surfaces is required. Ladders shall be Type I or Type II industrial ladders and comply with all safety requirements. All staff shall have received training on all federal, state, and local requirements regarding the use of all window cleaning equipment before performing work at this Medical Center. 2. Contractor shall meet all OSHA requirements for fall protection covered in CFR 29, Part 1910 and Part 1926 in regard to the performance of this contract. Contractor shall adhere to ANSI/IWCA I-14.1 Window Cleaning Safety Standard. Before commencing work, contractor shall meet with VA Safety and Engineering staff to ensure proper anchoring points are used and understood. At no time shall contractor use building equipment as an anchoring point, when anchoring points are available. A copy of the current year s anchor point inspection shall be given to contractor before work begins. All work is to be performed according to all local, state, and federal guidelines and ordinances. All workers shall have OSHA 10 certification and onsite supervisor shall have OSHA 30 certification. Copies of SDS s for all chemicals shall be submitted to COR prior to commencing work. Government Industrial Hygienist will evaluate and determine suitability for usage on government property. H. Storage of Equipment: Storage of materials or equipment on Government owned property are prohibited without the written approval of the COR. Quality Assurance: Performance Objective Performance Threshold Streaking, cloudy or unexcepted cleanliness on glass Failure to leave work site in a clean and professional appearance. Failure to appear at scheduled service time, without cause. Complaints from staff regarding professionalism, failure to where proper attire. Failure to meet shall not exceed twice (2) per year. Failure to meet shall not exceed twice (2) per year. Failure to meet prescribed timeframes shall not exceed once (1) per year. Failure to meet shall not exceed twice (2) per year. J. Contractor Personnel Badges and Parking: The contractor shall provide the COR with a list of contractor employees expected to enter the buildings. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. Privacy training requirements will be conducted prior to commencing work. An access badge shall be given to the contractor s employee upon entrance into VA buildings. The contractor employee shall safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel shall properly display their access badges. Access badges shall be worn at or above the waist (facing forward.). The contractor s employees shall return the access badge(s) to the COR or designee at the end of each pick-up process. The contractor shall be required to comply with all security policies/requirements of the Aleda E. Lutz VAMC. All security policies/requirements shall be met and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR. Aleda E. Lutz VA Medical Center does not validate or make reimbursement for parking violations of the contractor s personnel under any circumstance. K. Interference to Normal Function: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee. LIST OF AREAS/BUILDINGS TO BE SERVICED ANNUALLY (ALL Windows and Awnings) Building No. 1 - Main Hospital, 5 floors and basement Energy Center, near Building 1, 2 Building No. 2 Police Services, 2 floors Building No. 3 - Administrative Offices, 2 floors and basement Building No. 4 - Administrative Offices, 2 floors and basement Building No. 6 Administrative Offices 2 floors Building No. 9 Warehouse Building No. 21 - Garage Building No. 22 - Inpatient living, administration, 2 floors and basement Building No. 30 - Administrative Offices Building No. 35 - Pavilion Building No. 38 - Administrative Offices Building No. 1- Canteen Awning Monthly Frequency Chart 9 occurrences, Inside and Outside of doors and surrounding windows at each of the below listed entrances. (1st week of each Month, excluding; December, January, February) AREA Description Building 1 Main Entrance Double set of auto door and windows inside and outside of vestibule below approx. 15ft Building 22 Main Entrance Double set of auto door and window inside and outside of vestibule below approx. 10ft Building 22 Side Entrance Double set of auto doors and side door Bird Aviary Entrance doors and all glass below awning height Building 2 Entrance and side panels Building 3 Entrance and side panels Building 4 Entrance and side panels Building 6 Entrance and side panel Building 35 South Entrance doors and windows above doors North Entrance doors and windows above and to the sides of each door.