Inactive
Total Small Business Set-Aside (FAR 19.5)
Notice ID:36C25024Q0695
Page 4 of 4 Cincinnati VA Medical Center 3200 Vine Street Cincinnati, Ohio 45220 539-24-3-835-0010 Linda E. Hutsell STATEMENT OF WORK 1.0 GENERAL SCOPE The Veterans Health Administration (VHA) has a r...
Page 4 of 4 Cincinnati VA Medical Center 3200 Vine Street Cincinnati, Ohio 45220 539-24-3-835-0010 Linda E. Hutsell STATEMENT OF WORK 1.0 GENERAL SCOPE The Veterans Health Administration (VHA) has a requirement for healthcare mattresses for the Domiciliary located at Ft. Thomas CBOC, 1000 S. Ft. Thomas Ave., Fort Thomas, KY 41075. This requirement includes providing healthcare mattresses for the Domiciliary located at Ft. Thomas CBOC, 1000 S. Ft. Thomas Ave., Fort Thomas, KY 41075. The Contracting Officer Representative (COR) is Linda E. Hutsell. Healthcare furnishings include mattresses and related services. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity. 2.0 PERFORMANCE REQUIREMENTS The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications. Furniture delivery will be required within 2 weeks after the product is received by the vendor. Duty hours will be 8:00 am to 3:00 pm. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. The contractor shall: Have mattresses shipped to their warehouse until delivery is scheduled. Receive, unbox, assemble, and deliver to locations as noted. The contractor shall also remove and dispose of existing mattresses. This will be completed in 2 phases consisting of 1 day per floor. The mattresses are located on the 1st and 2nd floor at Ft. Thomas CBOC, 1000 S. Ft. Thomas Ave., Fort Thomas, KY 41075. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver new furniture from the manufacturer until final acceptance by Linda E. Hutsell and Emily R. Stiens, VA Points of Contact. Provide maintenance manuals for all products specified. 3.0 KICKOFF MEETING The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance. Time and date will be determined by VA Point of Contact. Cincinnati VA Medical Center 539-24-3-835-0010 4.0 SUBMISSION OF QUESTIONS Questions: All questions must be submitted to Robin Whitfield, Contract Specialist by 5PM 7, 2024. All questions submitted for this solicitation must be electronically sent to the following email address: robin.whitfield@va.gov. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer, Dwight Petsche. 5.0 SUBMISSION OF QUOTATION Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of: Volume 1: (technical) complete manufacturer s product specifications Bill of Materials quantity of man hours for labor/delivery product literature physical finish samples sustainability certification documents warranty. Self-certifying statement confirming ability to meet project deadlines. Volume 2: (pricing) price quote with separate line for labor/delivery Bill of Materials with subtotals Submissions can be sent in multiple emails to avoid computer system email size limitation, to Robin Whitfield, Contract Specialist; robin.whitfield@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Quotes submitted after June 7, 2024, will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote. 6.0 EVALUATION CRITERIA Task order will be evaluated on: Bill of Materials with subtotals Cut sheets with product detail for each line item. Labor/Services appropriate to the scope of work. (No pricing included) Sustainability Certification Cincinnati VA Medical Center 539-24-3-835-0010 7.0 PRODUCT General All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. QTY Description Depth Width Height Weight (lbs.) 73 Blue-Polyurethane-Twin Size Mattress with Foam Core and RF Welded Seam 36 80 6 22 Mattresses shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. 8.0 SERVICES Service required are receive, unbox, deliver furniture, remove and dispose of existing mattresses as determined by VA Interior Designers, Linda E. Hutsell and Emily R. Stiens. Design Contract Tasks/Requirements The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer. The product must not be placed into production without clearance from the VA COR. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email. The contractor shall provide 90 days free storage. May require additional storage that will be determined by the availability of patient rooms to install. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission. Work Required by Others All work required by other trades shall be identified under this section by the bidder.
