Inactive

DEPARTMENT OF VETERANS AFFAIRS SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5 Acquisition Plan Action ID: 36C250-24-AP-0812 Contracting ... DEPARTMENT OF VETERANS AFFAIRS SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5 Acquisition Plan Action ID: 36C250-24-AP-0812 Contracting Activity: Department of Veterans Affairs, VISN 10, Chalmers P. Wylie VA Ambulatory Care Center, 420 N. James Road, Columbus, OH 43219 using 2237# 757-24-1-096-0051. Nature and/or Description of the Action Being Processed: This procurement is for: Item #1688010001, 1688 camera control unit (CCU) with HDMI to DVI cable kit x 4 Item #1688210122, 1688 AIM 4K camera head and AIM 4K coupler kit x 10 Item #P40171, L11 USB A to B cable x4 Item #1688310130, PKG, 1688 pendulum camera head with intergraded coupler x 4 Item #0233035100, FG, universal fiber optic cable, 3.5mm x 6 In accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2. This requirement will be awarded as a New Firm Fixed Price Purchase Order. Description of Supplies/Services Required to Meet the Agency s Needs: The Chalmers P. Wylie VA is in need of: The 1688 4K camera and pendulum camera, couplers, USB cable, and fiber optic light cord, to allow the surgeons the capabilities of an image that is clear, more accurate color reproduction and light quality. The fiber optic light cable is composed of a fiber optic bundle, silicone sheath, rubber handle, and two stainless steel connectors. One end of the Fiber Optic Light Cable connects with a light source and the other end connects with an endoscope. The Fiber Optic Light Cable is used with a light source and an adapter/scope to transmit light to a scope to conduct a minimally invasive surgical procedure. The pendulum camera is designed with a 90 angle between the camera head and the scope to allow for easier access during urological procedures. The 1688 4K pendulum camera head with integrated coupler will automatically flip the video image back to the initial orientation when the camera is rotated 180 . The endobody clamp secures the endoscope to the camera head. The camera head and coupler will allow rotation with the use of the endobody (brake) clamp release. Releasing the brake will rotate the head counterclockwise to visualize difficult areas of the bladder. The seamless connectivity lets the surgeon share with the Veteran their findings and surgical intervention. Stryker advanced 4K camera and couplers allows the arthroscope procedure to be a more thorough exam, having the capability of higher illumination technology, giving the Veteran a surgical intervention that is safer, with a higher quality outcome. Delivery will be expected NLT 60 days ARO. Statutory Authority Permitting Restricted Competition: FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement.  Competition is restricted on this procurement for the reason below:        ( X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements        ( ) Unusual and Compelling Urgency        ( )  Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services        ( ) International Agreement        ( ) Authorized or Required by Statute        ( ) National Security        ( ) Public Interest Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The above requested must be compatible to the VA s existing Stryker Light Source. Accordingly, Stryker Endoscopy, and their authorized distributors are the only Contractors capable of providing the supplies and services described in Section III above without the Veteran s Health Administration experiencing substantial duplication of cost that could not be expected to be recovered through competition. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A Combined Synopsis is posted on Contract Opportunities (SAM) to ensure that offers are solicited from as many potential sources as practicable under the circumstances. In addition, VetCert was searched using NAICS 339112 which resulted 651. Using the same NAICS Code, DSBS resulted 9,161. Adding keywords, 4K Camera Couplers and USB Cable were added and returned 0 results. The VA Rule of Two is Unattainable. However, as mentioned, Stryker Endoscopy, and their authorized distributors are the only Contractors capable of providing this requirement due to compatibility. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: This is the best value option since it allows the facility to continue using all other equipment associated with this requirement. The Contracting Officer has ensured that the offered cost is consistent with the Independent Government Cost Estimate and is considered F&R. In addition, Stryker s authorized SDVOSB are offering this requirement for a meager % more than Stryker. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: As mentioned above VetCert was searched using NAICS 339112 which resulted 651. Using the same NAICS Code, DSBS resulted 9,161. Adding keywords, 4K Camera Couplers and USB Cable were added and returned 0 results. The VA Rule of Two is Unattainable. However, as mentioned, Stryker Endoscopy, and their authorized distributors are the only Contractors capable of providing this requirement due to compatibility. Any Other Facts Supporting the Use of Other than Full and Open Competition: NA Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Stryker Endoscopy 5900 Optical Ct. San Jose, CA 95138 800-624-4422 Beacon Point Associates, LLC 1216 SW 4th Street, Suite 4 Cape Coral, FL 33991 239 673-6965 TrillaMed 30100 Telegraph Road Suite 366 Bingham Farms, MI 48025 248 433-0592 A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: For future acquisitions of like supplies or services being acquired the VA will continue survey the market for compatible items to this requirement. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. _____________________________ Cynthia Wolfe OR Nurse Manager Chalmers P. Wylie VA Ambulatory Care Center Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: Contracting Officer or Designee s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. _____________________________ Gina P. Crank Contracting Officer NCO 10 Columbus One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition. _____________________________ Adam P. Weber Supply 1 Branch Chief NCO 10 Dayton