Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

36C25023R0037 Expand Inpatient Mental Health - 506-335 - VAMC Ann Arbor, MI Page 2 of 8 PRE-SOLICITATION NOTICE (REQUEST FOR SF330s) The Department of Veterans Affairs (DVA) Network Contracting Office... 36C25023R0037 Expand Inpatient Mental Health - 506-335 - VAMC Ann Arbor, MI Page 2 of 8 PRE-SOLICITATION NOTICE (REQUEST FOR SF330s) The Department of Veterans Affairs (DVA) Network Contracting Office 10 is seeking qualified Architect -Engineering (AE) firms to submit Standard Form 330 (SF330) Architect / Engineer Statement of Qualifications for architectural and engineering (AE) services for the project 506-335 Expand Inpatient Mental Health. Firms submitting qualification packages must comply with Federal Acquisition Regulation (FAR) 52.236.25 Requirements for Registration of Designers whereby Architects and Engineers must be registered to practice in the particular professional field involved in a State (the full text of the clause can be read at acquisition.gov). Architects and Engineers performing work on projects must be registered in the State of Michigan (the laws of the State of Michigan regarding registration of architects and engineers applies). Also see geographic location and office location restrictions in paragraph 7.g. of this notice. The Scope of Work for this project is as follows: The Architect/Engineer shall provide design services necessary to furnish: Provide complete site investigations, Architectural and Engineering (A/E) design services, commissioning, and bidding support services, including all necessary 15% Conceptual Design, 35% Schematics, 65% Design Development, 95% Construction Documents, 100% Bid Documents, a Final Release for Construction (RFC) set of documents, cost estimates and construction period services (CPS) for solicitation to Project 506-335, Expand Inpatient Mental Health at the VA Medical Center in Ann Arbor, Michigan. The objective of this contract is to expand the existing CLC space in Building 28 by approximately 8,589 square feet and renovate approximately 267 square feet of the existing unit. The project must increase the number of patient rooms with private bathrooms for the Continuous Living Center (CLC). The project must also include, but is not limited to, relocation of an egress staircase, conversion of an outdoor area to additional indoor space, construction of an outdoor roof-top patio, a basement mechanical room, and new landscaping. Provide a functional and complete design to meet the objectives of this contract and follow the VA s concept plans (see attached files named VA Conceptual Plan Existing Condition.PDF and VA Conceptual Plan Proposed Work.PDF) for the basement and first floor additions and renovations within Building 28. The patient rooms must be added to the basement level and must be single-bed, single-bath, ADA accessible, meet privacy standards, and be compliant from an Infection Control standpoint. The new mechanical space must be in a sub-basement space. The covered outdoor area must be used for therapeutic services. The rooftop of the patient rooms must be useable as an outdoor patio that will be accessible to our in-patient mental health area and must meet mental health facility design standards. The design must include actionable construction phasing, coordinated with the end-users, to ensure the VA can maintain continuous operation of the clinical service areas and utilities. The design must include provisions to maintain operation the existing sewers and other buried utilities during construction and include re-routing of services as necessary for the new structures. Design to include all Fire Protection, Mechanical, Electrical and HVAC plans as necessary to support these new and newly renovated spaces including plans to maintain existing utilities in service during and after construction. All design elements shall comply with the AE Requirements for Ann Arbor Designs R08 (or most current) and all relevant VA design Guides and Design Manuals and requirements. The A/E must meet with Contracting Officer Representative (COR), Contracting Officer (CO), Service Users, VA committees, VA consultants, etc. to review data and improve understanding of any ongoing activities that address potential areas of concern associated with the design. The Contractor must use this information to facilitate development of design solutions. If available, the VA will provide the A/E with copies of drawings of trades per their request. The accuracy of the drawings is not guaranteed and must be used only for general information. Actual conditions must be field verified by the A/E. The A/E must provide meeting minutes for all design related meetings within five (5) working days of the meeting. The contract design requirements may include but are not limited to architectural systems, electrical systems, mechanical systems, plumbing systems, control systems, information technology systems, energy efficiency, physical security, and GEMS program requirements. Provide a plan for geotechnical investigation of the site and perform the geotechnical investigation sufficient to determine bearing capacity and inform the design of the foundation of the new structure. Provide a plan to prevent exhaust from construction equipment from entering hospital supply air intakes using the existing infrastructure and new, temporary equipment, as necessary. The A/E shall verify with the COR the extent of asbestos containing materials (ACM) in the existing space. An Industrial Hygienist (IH) consultant, with a Michigan accredited Asbestos Project Designer certification shall be utilized to investigate, design, and monitor the hazardous material abatement necessary to complete the work activities in the project. The A/E shall provide drawings of any area requiring abatement. Any areas of existing building components, which indicate the presence of mold, are to be scheduled for abatement / demolition, as appropriate, and moisture sources eliminated as a part of this project design. A/E shall be responsible for providing VA provided Industrial Hygienist services during the abatement process occurring during actual construction. The most current asbestos survey will be made available for reference. The design must include general debris removal, and the demolition of all existing finishes and other associated materials, as required, to complete the work while maintaining strict compliance with Infection Control requirements. Include in the design locations of construction barriers/fire walls that are appropriate for safe construction activities. General issues of constructability, phasing, hours and sequencing of construction work, alternate workspace for the end users during phased construction, coordination with other planned and/or ongoing projects, disturbance related to noise during working hours and non-working hours, etc. must be considered throughout the design process and appropriately incorporated into the final design documents. The A/E shall work and coordinate with a VA third party commissioning agent to implement a commissioning plan according to the VA commissioning manual and master specifications section for exterior envelope work. The contractor shall ensure that commissioning activities are coordinated and directed in a sequential, logical manner. The contractor agent is responsible for providing a final commissioning report and a Certificate of System Acceptance. The A/E shall utilize and maintain an exchange server such as Submittal Exchange or equal during the design process for, but not limited to, file sharing, submissions, and project documentation (i.e., meeting minutes, requests for information). All phasing requirements shall be included within the design; to include any impacts that the Medical Center (MC) will experience and shall be designed as most appropriate for example off hours work. Design may hire a third-party cost estimator. SET-ASIDE INFORMATION: This procurement is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) AE firms. The primary North American Industry Classification System (NAICS) Codes is 541310, Architectural Services. Verification of SDVOSB status will be done via confirming current registration in the SBA Veteran Small Business Certification (VetCert) database (Veteran Small Business Certification (sba.gov)) upon receipt of the SF 330. Firms submitting a qualification package must also have a current registration in the System for Award Management (www.sam.gov). The awarded contract will be firm-fixed price. This procurement will be following the procedures established in the Brooks Act, Federal Acquisition Regulation (FAR) 15, FAR 36.6, and Veterans Affairs Acquisition Regulation (VAAR) 836.6. The selection process will be made using a two-stage process. Stage I consists of the initial evaluation of the SF-330 s and determination of the highest rated firms. The highest rated firms will then be short-listed and invited to continue with Stage II of the selection process. All firms not short-listed will be notified at this time. Stage II consists of Interview/Oral Presentations for the short-listed firms and selection of the top ranked firm to receive the solicitation for pricing and conduct negotiations. Stage I: Firms responding to this notice will be evaluated and ranked using the selection criteria listed below. The factors are listed in descending order of importance with the weight assigned to each. The evaluation will consider how each factor is addressed to coincide with the selection criteria. The evaluation factors listed below shall be addressed in Part H of the SF-330. Professional Qualifications: Describe the firm s professional qualifications necessary for satisfactory performance of required services: The qualifications of the individuals which will be used for these services will be examined for experience and education and their record of working together as a team. The specific disciplines which will be evaluated are Architects, Engineers, Estimators, CAD operators and Project Managers. All key personnel for whom resumes are provided shall be shown on the organizational chart in Section D of SF 330, Part 1. Â Specialized Experience: Describe specialized experience and technical competence in the type of work required, including, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Firm s Capacity: Describe the firm s ability to accomplish the work in the required time commensurate with the scope of work, including existing workload that may limit the firm s capacity to perform project work expeditiously. Past Performance: Describe past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with schedules. Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided via the Contractor Performance Assessment Reports System (CPARS) for projects listed in Section F of the SF330 as well as any other projects contained in the database and may include review of information obtained via customer inquiries, other Government databases, and any other relevant other information available to the Government. Project past performance references older than 5 years will receive a lesser weight than those references for projects accomplished within the past 5 years. Construction Period Services: Include professional field inspections during the construction period, review of construction submittals, support in answering requests for in-formation during the construction period, and support of construction contract changes to include drafting statements of work. The general workload and staffing capacity of the design office which will be responsible for the majority of the design and the ability to accomplish the work in the required time will be evaluated. Management Plan: Describe the firm s general project management philosophy, including the approach that will be used to meet the needs of the scope while controlling the schedule and budget. Include a description of the proposed communication plan between project leadership, the design team, subconsultants, and the Government. Firm s Commitment to Small Business: Identify and describe the extent of your firm s commitment to the use of service-disabled Veteran owned small businesses, Veteran owned small businesses, and other types of small businesses as subcontractors. Geographic Location: Confirm the firm s location in the general geographical area of the project. Driving distance time shall be calculated and measured using the Google Maps (maps.google.com) directions tool by entering the working office address as the starting point and the medical center address. The resulting Best Route travel distance, which is determined to be within (300) miles, shall be the official calculation for the purposes of this factor to determine if the two-hour travel time requirement is met. A printout of the results shall be attached to the SF330 qualification package. The working office location must be listed in the SF 330 application and must also be registered in the System for Award Management (SAM www.sam.gov). Working office locations not registered in SAM shall result in the entire SF330 submission being deter-mined as not having met the requirements of this pre-solicitation announcement and will not be considered. Stage II: The shortlisted firms will be invited to present their qualifications in person to the Evaluation Board. Additional criteria will be provided to these firms, and they will be given approximately ten (10) calendar days to prepare for their Interview Presentations. After the Interview Presentations are concluded the firms will be evaluated and the top-ranked firm will be selected, sent a Request for Proposal, and subsequent negotiations to follow. Award selection will be made based on the results of the Interview Presentations only and not the SF-330 qualifications from Stage I. The submission must include a fully completed Standard Form (SF) 330, Architect/Engineer Qualifications (form is available on-line at http://www.cfm.va.gov/contract/ae.asp). The SF330 shall not exceed a total of 50 pages in a common font, size 11 or 12, single spaced. Past Performance documentation will not count towards the 50-page limit. Use graphic presentations where such use will contribute relevant data. The background color of each page of the submission shall be white or ivory stock only. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. Submittal instructions: All interested and capable venders are to submit an electronic SF330 package for review. The SF330s can be submitted to email address: Angelo.Vivio@va.gov. The package must be received and in government control NLT 08/07/2023 at 1:00 P.M. EST. Questions and other inquiries are to be directed only via email to Contracting Specialist Angelo D. Vivio at Angelo.Vivio@va.gov. NOTES: THIS PRE-SOLICITATION NOTICE IS SUBJECT TO AMENDMENT. MONITOR THIS ADVERTISEMENT AND SUBSCRIBE TO THE FBO ALERT SERVICE TO INSURE NOTIFICATION OF ANY AMENDMENTS OR OTHER CHANGES TO THIS ADVERTISEMENT.