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This is a Sources Sought Notice for switchgear maintenance & testing services as identified in the Statement of Work (SOW) for the Detroit VA Medical Center in Detroit, Michigan. The contractor shall ... This is a Sources Sought Notice for switchgear maintenance & testing services as identified in the Statement of Work (SOW) for the Detroit VA Medical Center in Detroit, Michigan. The contractor shall furnish all necessary tools, parts, labor, supplies, materials, equipment, supervision and transportation necessary to furnish the services noted below. The services required are provided and are subject to changes. A draft SOW is attached to this notice and is subject to change should a solicitation be issued as a result of this notice. Please respond if you have the ability and actual intention to complete this requirement. Include the following information in your response: DUNS NUMBER SAM UEI NUMBER Capabilities Statement Confirmation of actual intent to submit an offer should an RFQ be posted in future Company name and address Point of contact information (name, phone, email) Socioeconomic size status (example: large, small, WOSB, SDVOSB, etc.) This Sources Sought Notice is intended to locate any business capable of performance. The anticipated NAICS Code for this requirement is 811210. This is not a Request for Quotation and quotes shall not be reviewed at this time. The Government shall not be responsible for any costs incurred by the contractor because of this Sources Sought Notice. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to any particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Responses shall be submitted to Jeanne Ortiz at jeanne.ortiz@va.gov by Tuesday, May 16, 2023, at 10:00 AM Eastern Time (ET). Responses MUST include 36C25023Q0658 in the subject line. PHONE CALLS SHALL NOT BE ACCEPTED FOR THIS NOTICE. DRAFT STATEMENT OF WORK Scope of Work Furnish all necessary labor, tools, materials, parts, equipment, and supervision to complete the Switchgear Testing and Maintenance Project, at the John D. Dingell VA Medical Center, 4646 John R. St, Detroit, Michigan (VAMC). All work shall be coordinated through the Contracting Officer's Representative (COR). All work shall be prescheduled to ensure that power outage periods are suitable to the VAMC. Only 1 substation shall be shutdown per calendar day. All required tools and test equipment shall be on station before the start of any shutdown. Conformance Standard All work shall be in accordance with the attached Work Required and shall be in strict compliance with all VA, national, state, county, and local codes so having jurisdiction. All requirements of the VAMC Detroit safety office shall also apply. All testing equipment shall meet sections 5.2 and 5.3 of the International Electrical Testing Association (NETA) Standards for Maintenance Testing Specifications for Electrical Power Distribution Equipment and Systems (2007). Hours of Work Phase I: Substation No. 7 and Substation No. 11 shall be performed between Sunday and Thursday from 11:00 P.M. and 7:00 A.M. Only one Substation shutdown is allowed per calendar day. Phase I: The remainder of Phase I work shall be performed between Monday and Friday from 7:00 A.M. and 3:30 P.M. Phase II and Phase III: All work shall be performed between Sunday and Thursday from 11:00 P.M. and 7:00 A.M. Only one Substation shutdown is allowed per calendar day. Work shall not be scheduled on federal holiday, including any day deemed a federal holiday by the President of the United States of America. Please visit https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ for a list of federal holidays. Work Required Provide all labor, materials, supervision, parts and equipment for the testing, inspection, and listed repairs of the electrical switchgear: Phase I, Phase II, and Phase III. Equipment to be Inspected and Tested Phase I: Primary Switchgear - Consists of 2 Siemens 2000-amp Main Breakers, 1 Siemens 1200-amp Tie Breaker, 8 Siemens 1200-amp Primary Circuit Breakers, and all associated typical metering and protective relays. Generator Control Panels - Consists of 2 locations with a total of 8Westinghouse SPB-100 Circuit Breakers, and 33 Primary Circuit Breakers Substations - Consists of 5 Structures with breakers listed below. VA Medical Center Subs 7, 11, 13, 14, and 15 Oil Transformers - Consists of 5 transformers (13KV/480V) 480V Circuit Breakers - Consists of 5 Siemens RL & 39 Molded Case Circuit Breakers. Automatic Transfer Switches - Consists of 20 Switches. Phase II: Substations - Consists of 5 Structures with breakers listed below. VA Medical Center Subs 1, 2, 3, 4, and 5 Oil Transformers - Consists of 5 transformers (13KV/480V) 480V Circuit Breakers - Consists of 5 Siemens RL & 39 Molded Case Circuit Breakers. Automatic Transfer Switches - Consists of 16 Switches. Phase III: Substations - Consists of 5 Structures with breakers listed below. VA Medical Center Subs 6, 8, 9, 10, and 12 Oil Transformers - Consists of 5 transformers (13KV/480V) 480V Circuit Breakers - Consists of 5 Siemens RL & 39 Molded Case Circuit Breakers. Automatic Transfer Switches - Consists of 13 Switches. Equipment to be Repaired The following repair is to be completed in conjunction with Phase I testing and inspection of the applicable Substation: Substation 11: - Repair selector 101/201 selector switch. Blades are very tight making switch inoperable. Substation 15: - Repair breaker charge/ close sequence - breaker charges and closes instantly before signal to close. Substation 15: - Oil Transformer Repair sealing gasket between oil transformer and Substation switchgear. Clean/purify and recycle oil, restore correct tank oil level, restore oil tank nitrogen blanket and correct oil tank pressure. The following repair is to be completed in conjunction with Phase II testing and inspection of the applicable Substation: Substation 1: - Repair/ adjust mis-aligned selector switch from 101 to 201. Substation 2: - A pole transfer switch not making positive contact in 102 or 202 position repair as needed for conformity. Substation 3: - Repair/ adjust mis-aligned selector switch from 101 to 201. Substation 4: - Repair/ adjust mis-aligned selector switch from 101 to 201. Substation 5: - Repair/ adjust mis-aligned selector switch from 101 to 201. The following repair is to be completed in conjunction with Phase III testing and inspection of the applicable Substation: Substation 6: - Repair/ adjust mis-aligned selector switch from 101 to 201. Substation 8: - Repair/ adjust mis-aligned selector switch from 101 to 201. Substation 9: - Repair/ adjust mis-aligned selector switch from 101 to 201. Substation 10: - Repair/ adjust mis-aligned selector switch from 101 to 201 Substation 12: - Repair/ adjust mis-aligned selector switch from 101 to 201. Performance Requirements Primary Switchgear (Medium Voltage) Breakers Qty. 11 All breakers shall be racked out by contractor to perform inspection, cleaning, and testing. Verify all breaker settings, if applicable, prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete. Visually and mechanically inspect for physical damage, proper installation and operating condition. Inspect physical and mechanical condition of each breaker. Clean each circuit breaker including main contacts with cleaners or solvents approved by manufacturer. Verify appropriate lubrication on contacts and moving parts per manufacturer s recommendations. Lubricate where necessary. Inspect for damaged or worn parts. Operate circuit breaker using the test station and manually to insure proper operation. Test the contact resistance using a ductor. Test the insulation integrity using a megger. Clean all cells of dust and debris and inspect for damage prior to reinstalling breakers. Inspect all mechanical interlocks and breaker guides for proper operation and lubricate per manufacturer s recommendations. Check for proper operation of controls and auxiliary devices. Document all issues found. Document all test results with detailed readings from test equipment and not just PASS / FAIL, as applicable. All recordings, test results, and any other documented information shall be entered a report. Primary Switchgear (Medium Voltage) Metering / Protective Relays All relays shall be set to the recommended settings from a previously performed coordination study prior to any testing or cleaning. Those relays with no recommended changes shall be verified and documented prior to inspecting, testing, or cleaning. All settings shall be documented in the report after inspection and testing is complete. Settings from the coordination study shall be provided by the VA. Visually and mechanically inspect for physical damage or worn parts, proper installation, wiring connections, screws for tightness, and operating condition. Electro-mechanical relays shall be inspected for dust, iron fillings, rust, or foreign matter. Relay contacts shall be inspected for freedom of movement. Clean each relay, including cover, with cleaners or solvents approved by manufacturer. Lubricate, if applicable, all moving part per manufacturer s recommendations. All relays shall be tested in accordance with the manufacturer s recommendations. Test shall include but not limited to insulation resistance to ground, pickup, time delay, and instantaneous trip. All recordings, test results, and any other documented information shall be entered a report Document all test results with detailed readings from test equipment and not just PASS / FAIL, where applicable. Generator Control Panel SPB-100 Breakers Qty. 8 All breakers shall be racked out by contractor to perform inspection, cleaning, and testing. Verify all breaker settings prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete. Visually and mechanically inspect for physical damage, proper installation and operating condition. Inspect physical and mechanical condition of each breaker. Clean each circuit breaker including main contacts with cleaners or solvents approved by manufacturer. Verify appropriate lubrication on contacts and moving parts per manufacturer s recommendations. Lubricate where necessary. Inspect for damaged or worn parts. Operate circuit breaker manually to insure proper operation. Test the contact resistance using a ductor. Test the insulation integrity using a megger. Clean all cells of dust and debris and inspect for damage prior to reinstalling breakers. Inspect all mechanical interlocks and breaker guides for proper operation and lubricate per manufacturer s recommendations. Check for proper operation of controls and auxiliary devices. Document all issues found. Document all test results with detailed readings from test equipment and not just PASS / FAIL, as applicable. All recordings, test results, and any other documented information shall be entered a report. Generator Control Panel 480V MCCB Breakers Qty. 33 Verify all breaker settings prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete. Visually and mechanically inspect for physical damage, proper installation, and operating condition. Inspect physical and mechanical condition of each breaker. Clean each circuit breaker with cleaners or solvents approved by manufacturer. Inspect for damaged or worn parts. Operate circuit breaker manually to insure proper operation. Test the overcurrent protective device using the secondary current injection method. Test the contact resistance using a ductor. Test the insulation integrity using a megger. Document all test results with detailed readings from test equipment and not just PASS / FAIL where applicable. All recordings, test results, and any other documented information shall be entered a report. Substations Qty. 15 Visually and mechanically inspect for physical damage, proper installation and operating condition. Inspect all connections including buss bars, cables and grounding connections for tightness. Inspect and clean fuses and fuse holders per manufacturer s recommendations. Test contact resistance of all fuses and holders using a ductor. Test the insulation integrity using a megger. Inspect and clean all barriers, insulators, arcing blades and chutes. Inspect all mechanical and key interlocks for proper operation and lubricate per manufacturer s recommendations. Clean all cells of dust and debris and inspect for damage. Document all issues found. All recordings, test results, and any other documented information shall be entered a report. Oil Transformers Qty. 15 Inspect transformers/record nameplate info. Inspect physical and mechanical condition. Verify fans and controls operate correctly, as applicable. Inspect all bolted electrical connections including grounding. Inspect for leaks. Record liquid level, liquid temperature, and tank pressure. Perform insulation resistance test (Winding to winding, and to Ground. Calculate PI). Perform Turns Ratio test at the designated tap position. Take liquid samples for Dissolved Gas Analysis tests. Samples shall be delivered to the testing laboratory in a reasonable time as to not compromise the samples. Care shall be taken in storing the samples as recommended by the testing laboratory until they are delivered. All recordings, test results, and any other documented information shall be entered a report. 480V RL Circuit Breakers Qty. 15 Verify all breaker settings prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete. Visually and mechanically inspect for physical damage, proper installation and operating condition. Inspect physical and mechanical condition of each breaker. Clean each circuit breaker including main contacts with cleaners or solvents approved by manufacturer. Verify appropriate lubrication on contacts and moving parts per manufacturer s recommendations. Lubricate where necessary. Inspect for damaged or worn parts. Operate circuit breaker manually to insure proper operation. Check for proper operation of controls and auxiliary devices. Test the overcurrent protective device using the secondary current injection method. Test the contact resistance using a ductor. Test the insulation integrity using a megger. Document all test results with detailed readings from test equipment and not just PASS / FAIL, as applicable. All recordings, test results, and any other documented information shall be entered a report. 480V MCCB Circuit Breakers Qty. 118 Verify all breaker settings prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete. Visually and mechanically inspect for physical damage, proper installation and operating condition. Inspect physical and mechanical condition of each breaker. Clean each circuit breaker with cleaners or solvents approved by manufacturer. Inspect for damaged or worn parts. Operate circuit breaker manually to insure proper operation. Test the overcurrent protective device using the secondary current injection method. Test the contact resistance using a ductor. Test the insulation integrity using a megger. Document all test results with detailed readings from test equipment and not just PASS / FAIL where applicable. All recordings, test results, and any other documented information shall be entered a report. Automatic Transfer Switches (ATS) Qty. 49 Unless otherwise specified in the contract, the ATS s shall be Infrared scanned as these switches cannot be de-energized without prior scheduling. Switches shall be scanned under load in both Normal and Emergency positions as follows: It shall be scanned prior to shutting down the substation from which it s fed while in the Normal position. It shall be scanned again after completing the maintenance and testing of the substation from which it s fed while in the Emergency position. Colored pictures of each ATS in both Normal and Emergency positions which shall include room, conductor, and terminal temperature readings. All issues found shall be documented. Contractor shall follow NFPA 70E when working around transfer switches. Required Documents and Reports All reports shall be delivered electronically within 7 10 business days after work is completed. Coordinate delivery options with the COR. Miscellaneous Any deviations from the manufactures suggested testing procedures shall require a document from the manufacturer approving and/or explaining such changes. Contractor shall ground all equipment as needed for this work. VA personnel shall be responsible for de-energizing and re-energizing the substations and shall coordinate such with contractor. VA personnel shall be responsible for providing suitable power to support the maintenance and breaker testing. Contractor shall provide quotes for any breaker components or parts that may be found defective after the work is completed. Replacement parts, if necessary, shall be purchased separately. Verify all breaker settings, if applicable, prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete. Invoicing Refer to http://www.va.gov/oaa/invoicing/faqs.asp for help with the electronic invoicing system. Reporting Requirements The contractor shall report to the designated COR prior to engaging in any of the scheduled work. The meeting location shall be coordinated between the COR and the contractor to best suit the performance of the scheduled work. Contractor personnel shall be escorted to and from work areas by a designee of the COR. Competency of Personnel Servicing the Equipment All contractor personnel shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training at https://www.tms.va.gov/learning/user/login.jsp. The contractor shall deliver copies of the completion certificates for all contractor personnel to the COR. The certificates shall be delivered before or at the time the personnel arrive at the VA facility. Required Certifications: NETA and/or NICET certification or the equivalent Arc-Flash Training Contractor shall comply with all State, Federal, and local laws concerning safety (OHSA).