6515--538-23-3-6064-0054 - Doors & Windows
Combined Synopsis/Solicitation Notice SUBJECT* 538-23-3-6064-0054 DOOR AND WINDOW REPLACEMENT This solicitation number 36C25023Q0637 is hereby amended to change the set-aside from SDVOSB to Small Busi... Combined Synopsis/Solicitation Notice SUBJECT* 538-23-3-6064-0054 DOOR AND WINDOW REPLACEMENT This solicitation number 36C25023Q0637 is hereby amended to change the set-aside from SDVOSB to Small Business, and change the date of close from May 12, 2023 to May 26, 2023. GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 44131 SOLICITATION NUMBER* 36C25023Q0637 RESPONSE DATE/TIME/ZONE 05-24-2023 16:00 EASTERN TIME, NEW YORK, USA ARCHIVE 14 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SMALL BUSINESS SET-ASIDE PRODUCT SERVICE CODE* 6515 NAICS CODE* 332321 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 POINT OF CONTACT* CONTRACTING OFFICER KEVIN PEEPLES KEVIN.PEEPLES@VA.GOV 216-487-1978 NA PLACE OF PERFORMANCE ADDRESS Chillicothe VA Medical Center 17273 OH-104 Chillicothe, OH POSTAL CODE 45601 COUNTRY USA ADDITIONAL INFORMATION AGENCY S URL WWW.VA.GOV URL DESCRIPTION VA HOMEPAGE AGENCY CONTACT S EMAIL ADDRESS KEVIN.PEEPLES@VA.GOV EMAIL DESCRIPTION CONTRACT SPECIALIST This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.  This is a request for quote (RFQ), and the solicitation number is 36C25023Q0637. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2023-02 (eff. 03/16/2023). The associated NAICS Code is 332321, Metal Window and Door Manufacturing.  The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all sources to supply the Chillicothe VA Medical Center with DOOR AND WINDOW REPLACEMENTS, Licenses and Warranties to support the facilities expansion efforts for this communication system. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below.  Quotes are to be provided to Kevin Peeples, Contract Specialist, via email at kevin.peeples@va.gov, no later than May 26, 2023, by 4:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.  STATEMENT OF WORK (SOW) 1. Contracting Officer Name: KEVIN PEEPLES Section: Address: 17273 OH-104, Chillicothe, OH 45601 Phone Number: 216-487-1978 Fax Number: E-Mail Address: KEVIN.PEEPLES@va.gov 2. Contract Title Furnish hollow metal, aluminum, and solid wood doors, metal door frames, windows, metal window frames, and door hardware to Chillicothe VA Medical Center for various replacements and additions. 3. Background. The Chillicothe VA needs Door And Window Replacements. Items are needed to replace existing doors and add new doors and windows for compliance with applicable codes. 4. Scope. Vendor to conduct site visit for final measurement and finish and style verification and provide all deliverables in list below. See list of requirements in Section 5, Deliverables. 5. Specific Tasks. 5.1 Task 1-Site visit for final measurement and verification of finishes. 5.1.1 Sub task 1- Vendor shall coordinate with VA Medical Center Engineering Service Construction and Maintenance Shop Supervisor for site visit. During site visit, vendor will take final measurements of all listed items to allow for differences in manufacturing processes or other variables. Vendor shall also verify door and hardware finishes and frame styles match existing doors and hardware in the area to be installed. Items that do not match existing finishes and styles will not be accepted. Site visits may be scheduled by contacting the Supervisor of the Chillicothe VAMC Engineering Service Construction and Maintenance Shop via telephone at 740-773-1141 Ext. 16179 5.2 Task 1-Provide doors, door frames, windows, and hardware 5.2.1 Sub task 1- Provide below items (see Section 5, Deliverables) to Chillicothe VAMC 5.2.2 Deliveries will be made to: Chillicothe VAMC Building 36, Warehouse 17273 State Route 104 Chillicothe, OH 45601 5.2.3 Deliveries will be inspected upon arrival for defects by COR, VA Logistics, and Engineering staff. Vendor is responsible for ensuring all items are delivered in acceptable condition, damaged items will not be accepted. 5.2.4 Unless otherwise specified, all items with listed usage locations in Building 26, Compass shall be of ligature resistant design and lite material will be polycarbonate rather than glass. 5.2.5 All door locking hardware locksets shall be capable of being keyed into existing Best Access Systems Great Grand Master Key System which is removable BEST cores that are removable only with a special key without disassembly of knob or lockset. Locksets shall be compatible with 7-pin BEST Interchangeable Core System. Cores will be obtained outside of this contract. No substitutions will be accepted. 5.3 Task-3 Installation of Equipment No installation is required. 5.4 Task 4 - Enterprise Management Controls. 5.5.1 Sub task 1 - Integration Management Control Planning. All deliveries will be coordinated a minimum of 3 working days in advance with the VAMC COR and the Supervisor of the Engineering Service Construction and Maintenance Shop. Deliveries will be made Monday-Friday (excluding federal holidays) between the hours of 0700-1530. Deliveries will be received at the Chillicothe VA Medical Center Warehouse, unless otherwise instructed upon arrival. IMPORTANT: Please reference 36C25023Q0637 in the email 6.1 Task 1 - Deliverables: 1 48" x 60" welded borrowed lite 6 1/2" JD 43.75" x 55.75" x 1/2' polycarbonate 96" x 48" welded borrowed lite 5 3/4" JD 91.75" x 43.75" polycarbonate 13 116219179 4070 HM KD DW FRAME, 5 7/8 JD, CLOSER REINFORCED, RH 2 4070 HM KD DW FRAME, 5 7/8 JD, CLOSER REINFORCED, LH 1 4070 PLAIN SLICE WHITE BIRCH PREFINISHED DOOR, RH 2 4070 PLAIN SLICE WHITE BIRCH PREFINISHED DOOR, LH 1 1/2" POLY CARBONATE FOR DOOR NARROW LITES 3 780-112HD 83" CLR FULL MORTISE CONTINUOUS HINGE 3 TIPIT CONCEALED LIGATURE RESISTANT 3 HES Electric Strike - Fail Safe/Fail Secure, Complete 12/24VDC Electric Strike, Satin Stainless Steel 2 1 116218907 (2) RAMCO Single Door Leaf's Only DO: 36" x 84" Actual Size: 35-13/16" x 83" -(1) Left Hand Out-Swing and (1) Right Hand Out-Swing -Class II Clear Anodized -Wide Stiles -5" Top Rail -10" Bottom Rail -Prep (1) Full Mortise Continuous Hinge -Prep (1) Precision Exit Device w/ Exterior Trim -Special Location: 43-7/8" C/L from Top of Door to C/L of Exit Device -Special Location: 41-7/8" C/L from Top of Door to C/L of Cylinder -Open for 1" 1" Clear Tempered IGU's w/ 1/8" Lites in Both Door Leaf's TIPIT CONCEALED LIGATURE RESISTANT 780-112HD 83" CLR FULL MORTISE CONTINUOUS HINGE 1 1698 3070 HOLLOW METAL DOOR, 3 HINGES, 161, NARROW LITE, 90 MINUTE RATED 1 B31 TANK STORAGE CUSTOM HM FRAME WITH SIDELITES 1 3'6" X 7' PREFINISHED WOOD DOOR, FULL GLASS 1 BB1279 4.5" X 4.5" US26D HINGE 1 EACH 3 3570 2-3/4" US26D WTN NC ASA IC REV1 1 5100 PAR ADJ 1-6 ALM BF HDHOS 1 190S 10" x 40" US32D B31 RAD 3070 PLAIN SLICE WHITE BIRCH DOOR, FULL GLASS CUTOUT 1 1/2" POLY CARBONATE FOR FULL GLASS DOOR 1 780-112HD 83" CLR FULL MORTISE CONTINUOUS HINGE 1 TIPIT CONCEALED LIGATURE RESISTANT 1 Marks LifeSaver Cylindrical Leverset, Storeroom Function, ANSI F86, Satin Stainless Steel 1 5100 MLT ADJ 1-6 ALM BF CLOSER B26 nurses station 4070 HM KD DW FRAME, 5 7/8 JD, CLOSER REINFORCED, RH 3 4070 PLAIN SLICE WHITE BIRCH PREFINISHED DOOR, RH 3 1/2" POLY CARBONATE FOR DOOR NARROW LITES 3 780-112HD 83" CLR FULL MORTISE CONTINUOUS HINGE 3 TIPIT CONCEALED LIGATURE RESISTANT 3 HES Electric Strike - Fail Safe/Fail Secure, Complete 12/24VDC Electric Strike, Satin Stainless Steel 2 116218833 2 - 48" x 48" x 1/2" Poly Glass 1695 CUSTOM HM FRAME 1 CUSTOM HM DOOR 1 BB1279 4.5" X 4.5" US26D HINGE 1 EACH 3 3580 2-3/4" US26D WTN NC ASA IC 1 270D 4" KICK DOWN STOP 1 236W 32D WALLSTOP 1 MAIL ROOM Custom hollow metal frame 1 custom hollow metal door 1 BB1279 4.5" X 4.5" US26D HINGE 1 EACH 3 3580 2-3/4" US26D WTN NC ASA IC 1 5200 MLT ADJ 1-6 ALM BF CLOSER 1 Firelands THRESHOLD 5" WIDE 36" LONG .5" Tall 1 Brush Door Sweep with EPDM Insert-Aluminum Finish - For 36" Door B31 TANK STORAGE CRAWL 3'6" x 7' plain slice white birch door, prefinish clear 2 780-112HD 83" CLR FULL MORTISE CONTINUOUS HINGE 2 282D US26D 12" ROD LENGTH FLUSHBOLT 1 EACH 1 Nightlatch Lever Trim, ED5000 1 1-1/4" Mortise Housing 1 Freight / Shipping and Handling Charges 1 NOTES: DOORS ARE FLUSH (NO LITEKIT) DOORS ARE NOT RATED PANIC, CLOSERS AND ARMOR PLATES TO BE REUSED. B 211 family testing Freight 1 SUBTOTAL (Products) (Building 211 Family Testing Area) -2 EA: 3 6 x 7 non-rated plain slice, flush, white birch door, prefinished (clear) -2 EA: full mortise, continuous geared continuous hinge -1 EA: 12 rod length manual flush bolt, 1 x 6 ¾ face plate, flattened round bolt head, ¾ bolt throw, 15/16 strike, ¾ bolt backset, 1 x 2 bolt backset, meets ANSI 156 -1 EA: night latch function, lever operated trim-satin stainless-steel finish lockset. -1 EA: 1 1/4 mortise housing (Building 26 Nurse Station) -1 EA: 3 x 7 plain slice white birch door, flush with full glazed panel (FLFG) (see detail), 1/2 polycarbonate lite material) -1 EA: full length (83 ), full mortise, continuous geared continuous hinge -1 EA: concealed ligature-resistant hinge topper ( hospital tip ) -1 EA: ligature-resistant cylindrical lever set, storeroom function, ANSI F86, satin stainless-steel finish. -1 EA.: heavy duty adjustable 1-6 position closer-full rack and pinion, machined/heat treated steel piston, triple heat-treated steel spindle, cast iron body, full plated metal cover, adjustable latching and sweep speed valves, staked valves (Mail Room) -1 EA: Custom frame (requires site visit for measurement) -1 EA: Custom door (requires site visit for measurement) -3 EA: 4.5 x 4.5 hinge -1 EA: kick down stop -1 EA: wall stop (Building 31 mechanical room crawl space access door) -1 EA: custom hollow frame (requires site visit for measurement) -1 EA: custom hollow metal door (requires site visit for measurement) -3 EA: 4.5 x 4.5 hinge -1 EA: heavy duty adjustable 1-6 closer-full rack and pinion, machined/heat treated steel piston, triple heat-treated steel spindle, cast iron body, full plated metal cover, adjustable latching and sweep speed valves, staked valves -1 EA: 5 wide x 36 long x ½ tall metal threshold -1 EA: brush door sweep, with EPDM aluminum finish for 36 door (Building 31 mechanical room access door) EA: 36 x 84 hollow metal door, 3 hinge, flush with wide vision panel (FLWVP) (see detail), 90-minute fire rating (Building 31 Radiology) 1_EA: custom metal frame with side lights (requires site visit for measurements) 1 EA: 42 x 84 wood door, full glass, prefinished (clear) 3 EA: 4.5 x 4.5 hinge 1 EA: grade 2 cylindrical Lock, lever handle, classroom function, deadlocking latch bolt operated by lever from either side except when outside lever is locked from outside by key. When outside lever is locked, latch bolt is operated by inside lever. Standard screw mount, satin chrome finish, strike: 3935 ASA 1-1/4" x 4-7/8" backset: Drive-In, 2-3/4" rose diameter: 3-1 1/32" levers, ½ stainless steel latch bolt: 1-1/8" x 2-1/4" faceplate for 2-3/4" backset, ADA compliant 1_EA: heavy duty adjustable 1-6 position closer-full rack and pinion, machined/heat treated steel piston, triple heat-treated steel spindle, cast iron body, full plated metal cover, adjustable latching and sweep speed valves, staked valves 1_EA: 10 x 40 door protection plate (Building 26, Compass door additions) 5 EA: 4070 knock down frame, 5 7/8 JD, closer reinforced, right-hand opening 1 EA: 4070 knock down frame, 5 7/8 JD, closer reinforced, left-hand opening 5 EA: plain slice, 4070 white birch, prefinished door (clear), right hand opening, flush with wide vision panel (FLWVP) (see detail), ½ polycarbonate lite material, mortised for continuous hinge. 1 EA: plain slice, 4070 white birch, prefinished door (clear), left hand opening, flush with wide vision panel (FLWVP) (see detail), ½ polycarbonate lite material, mortised for continuous hinge. 6_EA: full mortise continuous hinge 6_EA: concealed ligature resistant hinge topper ( hospital tip ) 4_EA: electric strike-fail safe/fail secure, 12-24 VDC, satin stainless steel (Building 26 Compass windows) 1_EA: 48 x 60 x 6 ½ welded borrowed window frame 1_EA: 43 ¾ x 55 ¾ x ½ thickness polycarbonate 1_EA: 96 x 48 x 6 ½ welded borrowed frame 1_EA: 91 ¾ x 43 ¾ x ½ thickness polycarbonate (Building 26 Compass courtyard doors) 1 EA: single door leaf, 36 x 84 (actual size 35 13/16 x 83 ), left-hand out-swing, class two clear anodized, wide stiles, 5 top rail, 10 bottom rail, prep for full mortise continuous hinge, prep for precision exit device with exterior trim, aluminum and glass (ALGL) (see detail), 1 thick polycarbonate lite material. *special location: 43 7/8 center line from top of door to center line of exit device *special location: 41 7/8 center line from top of door to center line of cylinder *open for 1 1 EA: single door leaf, 36 x 84 (actual size 35 13/16 x 83 ), right-hand out-swing, class two clear anodized, wide stiles, 5 top rail, 10 bottom rail, prep for full mortise continuous hinge, prep for precision exit device with exterior trim, 1 thick polycarbonate lite. *special location: 43 7/8 center line from top of door to center line of exit device *special location: 41 7/8 center line from top of door to center line of cylinder *open for 1 2_EA: full length (83 ), full mortise, continuous geared continuous hinge 2_EA: concealed ligature resistant hinge topper ( hospital tip ) Shop Drawings Shop drawings shall be provided, to include all dimensions of listed items, detail of hardware, technical specifications of all components, lite material used, finish schedule, fire rating (if applicable), and any other pertinent details. 7. Performance Monitoring The request is for goods to be delivered to the Chillicothe VAMC in good condition. VAMC COR in co-ordination with VA Logistics and the Supervisor of the Engineering Service Construction and Maintenance Shop will be responsible for overseeing delivery and inspecting items for defects upon delivery for final acceptance 8. Security Requirements Contractor will not require access to VA sensitive information to fulfill the terms of the contract. Contractor will not require access to the buildings and the related building service equipment to fulfill terms of the contract. 9. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). VAMC Warehouse/Logistics will provide loading dock/forklift assistance for freight unloading if required. 10. Other Pertinent Information or Special Considerations. Contractor responsible for delivery of all receivables without damage. Final acceptance of equipment to be determined by VAMC COR in coordination with VA Logistics and the Supervisor of the Engineering Service Construction and Maintenance Shop 11. Place of Performance. The place of performance is Chillicothe VAMC. The address of the Chillicothe VAMC is: Chillicothe VA Medical Center Building 23, Warehouse 17273 State Route 104 Chillicothe, Ohio 45601 12. Period of Performance. Delivery schedule will be determined and agreed upon with Contractor at the time of award. The 11 Federal Holidays observed by the Federal Government are: New Year s Day January 1 Martin Luther King s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth Day June 19 Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25th The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday. The following solicitation provisions apply to this acquisition: FAR 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (JUNE 2020) FAR 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (FEB 2021) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016) FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1 VAAR 852.212-71 GRAY MARKET LANGUAGE (MAY 2016) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Jan 2021 The following subparagraphs of FAR 52.212-5 are applicable: [52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.] All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product. All quotes shall be sent to the electronically via email to Kevin Peeples kevin.peeples@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than May 26, 2023 by 4:00 PM EST to kevin.peeples@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Kevin Peeples Contracting Officer Network Contract Office (NCO) 10 Office: 216-487-1978 Email: kevin.peeples@va.gov
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