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STATEMENT OF WORK FOR AE SERVICES Date: 30 April 2022 Project: 583-22-203 Upgrade Underground Storage Tanks (UST) CNE, CS, and D-Wing 1. Scope of Work The Architect/Engineer (A/E) firm shall furnish p... STATEMENT OF WORK FOR AE SERVICES Date: 30 April 2022 Project: 583-22-203 Upgrade Underground Storage Tanks (UST) CNE, CS, and D-Wing 1. Scope of Work The Architect/Engineer (A/E) firm shall furnish professional services for 100% design to upgrade five (5) preexisting underground storage tanks (UST) to five (5) aboveground storage tanks (AST) at the Richard L. Roudebush Veterans Affairs Medical Center, 1481 West 10th Street, Indianapolis, IN 46202. Deficiencies of the UST have been identified and to prevent potential failure during emergency generator use or groundwater impact, the UST will be replaced with AST that will have secondary containment and interstitial monitoring. The design will include Schematic Design, Design Development, Construction/Bid Documents per the A/E Design Submission Instructions Documents, Construction Administration Services, Technical Specifications and Cost Estimates. The designed AST will meet, at minimum, the same capacity and be able to contain the same contents as the preexisting. The AST will be connected to the facility via piping, electrical, and have monitoring devices to prevent overfill and/or detect the presence of fire or heat. Below are the details for the existing UST: Tank ID 1 2 3 4 5 Tank Purpose Emergency Generator Vehicular Fuel Dispenser Emergency Generator Emergency Generator Emergency Generator Capacity (gal) 2,000 8,000 (split tank, 4,000 each side) 2,000 2,000 12,000 Contents Fuel Oil #2 Diesel E85/ 87 Octane Fuel Oil #2 Diesel Fuel Oil #2 Diesel Fuel Oil #2 Diesel Tank Type Horizontal steel, double-walled Horizontal fiberglass, double-walled Horizontal steel, double-walled Horizontal steel, double-walled Horizontal, double-walled (steel inner, fiberglass outer) Special items to consider for this project: Phasing must be developed to maintain functionality of the facility in the case of emergency generator use to the maximum extent practical. AST will be designed in a manner than meets as local, state, and federal requirements for UST removal and installation. This will include any sampling and/or permitting required during transfer of UST contents to AST. During removal of UST, all removal permits, removal sampling, and certification of no spill activity must be filed with Indiana Department of Environmental Management (IDEM). Emergency facility generators are fed from preexisting UST and will be re-piped to be fed from AST to allow a minimum generator run time of 96-hours emergency run. If the placement of the proposed five (5) AST cannot be completed where the preexisting UST are located, new locations of the AST should be proposed in similar areas to reduce potential impact to underground utilities and facility traffic. Proposed AST locations will not impede Fire Marshal requirements and there must appropriate spacing from on-site, stored, combustibles. The subject property originally lay within the Five-Year Time-of-Travel (W-5) Wellfield Protection Area Zoning District of the Riverside Wellfield. In 2019, a routine re-delineation of the wellfield resulted in a change in the location of the wellfield boundary. As a result of this re-delineation, the subject site is now located just outside the bounds of the wellfield. The design to be submitted will assume the property is within a Wellfield Protection Zone. The Schematic Design shall include a comprehensive study, inspection and report of the existing project area conditions, which shall include below-grade utilities, electrical, plumbing, fire protection, etc. A/E shall develop a design and plan to replace the existing UST with same-capacity, or larger, AST. Design shall include the usage of existing utility connecting the preexisting UST (i.e., plumbing, electrical conduit, etc.) to the main facility building. Design and plan shall also include the consideration of future expansion of additional AST throughout the facility footprint, or replacement of proposed AST with larger capacity tanks. A/E shall provide a preliminary construction duration time for planning purposes. This information shall be communicated to all bidders for their review and inclusion within their bids. It shall be communicated within the bid documents that the contractor will be required to review and provide any concerns regarding the projected construction duration. A/E will be responsible for complete functional design and provide biddable documents meeting all the requirements. The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management. It is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. VA additionally through the documents on the TIL has adopted the latest edition of the following codes and standards (but not limited to): Occupational, Safety and Health Administration (OSHA) Standards International Building Code (IBC) National Electrical Code (NEC) NFPA 101 Life Safety Code National Fire Protection Association (NFPA) Codes, except for NFPA 5000 and NFPA 900 National Standard Plumbing Code (NSPC) Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1 ASME Boiler and Pressure Vessel Code ASME Code for Pressure Piping International Plumbing Code (IPC) Architectural Barriers Act Accessibility Standard (ABAAS) for Federal Facilities Building Code Requirements for Reinforced Concrete, American Concrete Institute (ACI 318 2) and Commentary (ACI 318 R2) Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC) Energy policy Act of 2005 (EPAct)Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1 DOE Interim Final Rule: Energy Conservation Standards for New Federal, Commercial and Multi-Family High-Rise Residential Buildings and New Low-Rise Residential Buildings, 10 CFR Parts 433, 434 and 435 Federal Leadership in High Performance and Sustainable Buildings: Memorandum of Understanding (MOU) Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management The Provisions for Construction and Safety Signs. Stated in the General Requirements Section 01010 of the VA Master Construction Specification Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1 Safety Standard for Refrigeration Systems ASHRAE Standard 15 U.S. National CAD Standard Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide. Designs for construction must produce a complete and usable facility or improvement when constructed. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project. In addition, the A/E must certify that it has produced a design that does not include furniture and equipment that will be procured separately unless directed otherwise by the VA. Equipment that can be part of the design includes those items to meet code requirements for building occupancy, items covered in the VA s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00. The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design s independence. The project is to provide all necessary modifications and additions to VAMC existing, mechanical, electrical and plumbing work. A/E shall be responsible to review existing conditions to locations planned for development. Access to files shall be coordinated with the COR. The VA will employ a third-party commissioning agent to certify the design and construction of the AST meet Federal Mandates. The commissioning authority will verify the performance of the components and systems and, to ensure design requirements are met, develop a commissioning plan, inclusion of commissioning or requirements in construction documents, verification of installation and performance of commissioned systems (testing and system monitoring), operation/maintenance manuals and training, and a commissioning report. The A/E team shall work with the commissioning agent throughout the design and construction process to assure all sustainable objectives are met. All drawings shall adhere to VA project software requirements for Building Information Modeling (BIM) and Computer Aided Design (CAD) available at http://www.cfm.va.gov/til/projReq.asp. BIM software shall be Revit 2020 or the latest version available to VA Indianapolis. The project BIM model minimum requirements shall be developed to include the systems described below as they would be built, the processes of installing them and to reflect record drawing conditions (possibly incorporating into the Indianapolis VAMC Master Record Drawing pending facility expertise). The deliverable model at the SD and CD design phases shall be developed to include as many of the systems described below (but not limited to) as are necessary and appropriate at that design phase. Life Safety Information (Fire Extinguishers, Wall Ratings, Door Ratings, Fire Protection/Alarms) General Signage Schedules Equipment Foundations Shafts and Pits Mechanical Plumbing Power and Lighting Asbestos/ Hazard Material Info Security System Information (Access Controls, Security Cameras, Panic Alarms, Overhead Paging) Exterior Building Information Other Engineering Data as Required A/E shall develop a phasing plan and also develop deduct bid alternates for project award which will be based on available funding for construction of $821,500. 2. General The A/E will be given the appropriate orientation by the VAMC offices of Engineering Service and VISN Contracting. The A/E shall prepare all necessary drawings. The degree of completion and the stages of submission shall be as hereinafter specified. The VAMC will provide all standard details, master specifications, design criteria, etc. A/E discussion with the VAMC personnel concerning requirements will be arranged by and participated in by appropriate Engineering Service personnel. The A/E shall participate with the Project Engineering and other Services in review of project scope, design review comments, etc. There will be (1) submissions for schematic design drawings, and one (1) submission for design development drawings, (3) three submissions for construction documents (95% and 100% complete) plus a final submission which constitutes a complete bid package consisting of drawings, specifications, detailed final cost estimates, phasing and sequence drawings within each phase, and project bid alternates. Drawings showing architectural and other features of the affected campus areas are available in files of the Engineering Service, VAMC. The drawings are not to be expected to be accurate in all respects, and the Architect-Engineer is to verify all features affecting the project by field investigation. The A/E shall develop the project utilizing Revit 2020 and Building Information Modeling BIM to develop architectural design drawings, renderings, construction documents, and record drawings at completion of construction as per the VA BIM guide located on the VA Technical Information Library (TIL). At each scheduled submittal date, the A/E shall submit to the VA a list of the submitted files that shall include; 3D Views, Facility Data, and Revit Data Files. Submittal drawings shall be full size plots suitable for half size reproduction. The VA has ownership of the rights at the date of Closeout Submittal to all CAD files, Revit 2020 BIM Model and Facility Data developed for the Project. The VA may make use of this data following any deliverables. For preparation of construction specifications, the A/E will provide specifications in "Word" format and pdf format. The A/E shall supply copies of the specification files, combined into single document, to be electronically transported to the CO for incorporation into the VA specification booklet. 3. Schedule & Submission Requirements Times listed herein are approximate and subject to negotiation. Each milestone in the timeline is subject to completion of the predecessor task and project requirements external to AE scope; as such, calendar days for task completion shall be negotiated instead of actual dates. The following is an estimated milestone schedule in terms of business days. Federal holidays do not count as business days. Activity Level of Completion Calendar Days Schematic Submission (SC) 35% 30 After Notice to Proceed VA Review of 35% (SC) 14 After Receipt of 35% Submission Design Development Submission (DD) 65% 30 After VA Approval of 35% SC Submission VA Review of 65% (DD) 7 After Receipt of 65% Submission Construction Document Submission (CD) 95% 30 After VA Approval of 65% DD Submission VA Review of 95% (CD) 14 After Receipt of 95% Submission Construction Document Bid Set Submission (CDBS) 100% 7 After VA Approval of 95% CD Submission VA Review of 100% CDBS 7 After Receipt of 100% CDBS Submission Deliver Final Construction Document Bid Set 7 After VA Approval of 100% CDBS Submission 104 A/E Design 42 VA Review 146 Total Design Timeframe Design Schedule is 146 days to complete Schematic Design, Design Development, Construction Documents, Technical Specifications, and Cost Estimates of Construction. Completion of Construction Administration Services will not be dependent upon award of Construction Contract. 4. Construction Period Services Contract Procurement Attend contractor s Pre-Bid site visit and respond with recommendations to any questionable items. If necessary, develop amendments or assist with project procurement. A written response is required. Attend one pre-construction meeting after award of contract. Submittal Review The A/E firm shall review all construction materials, equipment, and change orders proposed by the contractor for use in construction of this project. All submittals and change order proposals will be reviewed for compliance with the specifications and reasonable costs and returned to Engineering Service within five (5) calendar days after receipt. Site Visits The A/E shall provide site visits as requested by the COR as noted below: One (1) visit for the pre-bid conference. One (1) visit for the pre-construction conference. Ten (10) visits for general construction inspection/progress. Five (5) visits for final inspections. A/E to provide other construction phase services as defined in signed contract. All A/E investigation visits shall be coordinated with the COR. At least 2 business days prior notice is needed. Misc. The A/E shall review and answer all RFI s submitted by the contractor. A/E to participate in weekly telephonic project meetings with the VA and contractor. As-Built Drawings The A/E shall modify design drawings and models based on marked drawings supplied by the contractor and are to be verified by the A/E in field. As-Builts are to include all addendums and bulletins issued by the VA/AE during construction. These changes shall be bubbled and dated. An electronic Revit BIM 2020 and AutoCAD 2020 model of the As-Builts is to be submitted to the COR on CD-ROM. Any approved shop drawings with major differences from contract drawings, supplemental agreements processed change orders, etc., shall be incorporated. The A/E shall deliver updated record drawings (4 sets); (2) ½ size sets, (2) Full size sets. - - - END OF SCOPE - - -