Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

36C25022R0142 - Renovate Endoscopy - 506-23-101 - VAMC Ann Arbor, MI Page 2 of 8 PRE-SOLICITATION NOTICE (REQUEST FOR SF330s) The Department of Veterans Affairs (DVA) Network Contracting Office 10 is ... 36C25022R0142 - Renovate Endoscopy - 506-23-101 - VAMC Ann Arbor, MI Page 2 of 8 PRE-SOLICITATION NOTICE (REQUEST FOR SF330s) The Department of Veterans Affairs (DVA) Network Contracting Office 10 is seeking qualified Architect -Engineering (AE) firms to submit Standard Form 330 (SF330) Architect / Engineer Statement of Qualifications for architectural and engineering (AE) services for the project 506-23-101 Renovate Endoscopy. Firms submitting qualification packages must comply with Federal Acquisition Regulation (FAR) 52.236.25 Requirements for Registration of Designers whereby Architects and Engineers must be registered to practice in the particular professional field involved in a State (the full text of the clause can be read at acquisition.gov). Architects and Engineers performing work on projects must be registered in the State of Michigan (the laws of the State of Michigan regarding registration of architects and engineers applies). Also see geographic location and office location restrictions in paragraph 7.g. of this notice. The Scope of Work for this project is as follows: 1.1. Provide complete Architectural and Engineering (A/E) design services, including all necessary 15% Conceptual Design, 35% Schematics, 65% Design Development Documents, 95% Construction Documents, 100% Bid Documents, a Final Release For Construction (RFC) set of documents, cost estimates and construction period services (CPS) for solicitation to co-locate facility support functions in the Medical Center Campus. The work is located at the VA Ann Arbor Healthcare System, 2215 Fuller Rd, Ann Arbor, MI 48105. 1.2. The primary objective of this contract is to correct deficiencies in the Endoscopy section regarding sterile processing of scopes and other equipment while renovating approximately 27,171 square feet of procedural rooms, administrative and clinical spaces in Buildings 1E and 1W including but not limited to, requirements outlined in section 2. Scope. 1.3. The A/E shall submit a certification memo stating that this design is independent of future projects and includes all equipment required for the project to be activated/fully functional. In addition, the A/E shall prepare a statement of what equipment can be funded through the construction contract and what the VA needs to purchase separately with equipment funds. Section 2: 2.1. Project specific AE Scope of work: 2.1.1 The A/E shall investigate the existing conditions of the project boundary, evaluate and improve the overall infrastructure, and design all associated systems in accordance with VA design guidelines, manuals and directives. Associated systems include but not limited to security, architecture, telecommunications/IT, mechanical, electrical, plumbing, interior design and all other designs. 2.1.2. The primary objective of this contract is to correct deficiencies in the Endoscopy section regarding sterile processing while renovating 27,171 square feet of procedural rooms, administrative and clinical spaces detailed in the section 2.1.2.a, 2.1.2.b, 2.1.2.c. The A/E shall include all phasing requirements within design, including all impacts to normal operation. 2.1.2.a. Endoscopy is located on the 7th floor of Building 1E. The area has been cited per Booz-Allen Hamilton for sterile processing of scopes and other equipment and procedural room sizes. Endoscopy requires a full renovation to upgrade the comprehensive infrastructure including walls, ceilings, floors, corridors, and other layout entities to meet and/or exceed sterility standards and room size requirements per VA design manuals. All rooms, particularly procedure rooms and pre/post op and recovery rooms, must comply with VA size requirements and promote patient and clinical workflow. The A/E shall design a satellite Sterile Processing Service (SPS) located in Endoscopy per VA requirements that support patient flow, staff workflow, and scope cleaning within the Endoscopy section. Procedure rooms would ideally be adjacent to the satellite SPS to support the scope processing. According to the VA design manuals, A/E shall examine the current Architectural, Mechanical, Electrical, Plumbing and Interior Design systems to ensure they meet current standards and requirements. Specifically, the HVAC system shall be analyzed and a new system design, as needed, for both the Endoscopy rooms and SPS, with special focus to the temperature and humidity requirements in SPS. To promote safe and easily maneuverable work environment, all necessary equipment for procedures and other Endoscopy related tasks must fit in their respective rooms. Booms need to be replaced and the A/E shall provide alternatives to what is currently used. The Endoscopy section currently has two lead lined rooms, and the A/E shall ensure the new design contains two lead lined rooms. Corridor C7-6 outside of Endoscopy requires new finishes and renovating including walls, windows, flooring and ceiling. 2.1.2.b. Adjacent to Endoscopy is the Diagnostic and Imaging section that currently contains clinical space and administrative offices. The A/E shall analyze the existing mechanical, electrical, and plumbing systems that support these areas and provide the design of requires systems. This location requires a renovation including but not limited to, walls, windows, corridors, ceilings, and all finishes. The A/E shall design the space in accordance with VA design manuals and guidelines. 2.1.2.c. On 5th floor of Building 1W, Short Stay operates in approximately 3000 (+/-) square feet area shall be converted to a multi-use suite consisting of clinical and administrative suites. Adjacent to Short Stay is approximately 2,000 (+/-) square feet area of offices and patient beds that will be converted into new offices and a public lounge area. The A/E shall analyze the existing mechanical, electrical, and plumbing systems that support these areas and provide the design of required systems. The location mentioned in section 2.1.2.c. require a full renovation including but not limited to, walls, windows, corridors, ceilings, and all finishes. The A/E shall design the space in accordance with VA design manuals and guidelines. 2.1.2.d. On 7th floor of Building 1W currently contains approximately 6,800 (+/-) square feet of specialty clinic and administrative space. This area will continue to be used as specialty clinics and administrative space but require a full renovation. There are known deficiencies in the HVAC system and the existing windows. The renovation includes but not limited to, walls, windows, corridors, ceilings, and all finishes. The A/E shall design the space in accordance with VA design manuals and guidelines. SET-ASIDE INFORMATION: This procurement is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) AE firms. The primary North American Industry Classification System (NAICS) Codes is 541310, Architectural Services. Verification of SDVOSB status will be done via confirming current registration in the Center for Veterans Enterprise Vendor Information Pages database (vip.vetbiz.gov) upon receipt of the SF 330. Firms submitting a qualification package must also have a current registration in the System for Award Management (www.sam.gov). The awarded contract will be firm-fixed price. This procurement will be following the procedures established in the Brooks Act, Federal Acquisition Regulation (FAR) 15, FAR 36.6, and Veterans Affairs Acquisition Regulation (VAAR) 836.6. The selection process will be made using a two-stage process. Stage I consists of the initial evaluation of the SF-330 s and determination of the highest rated firms. The highest rated firms will then be short-listed and invited to continue with Stage II of the selection process. All firms not short-listed will be notified at this time. Stage II consists of Interview/Oral Presentations for the short-listed firms and selection of the top ranked firm to receive the solicitation for pricing and conduct negotiations. Stage I: Firms responding to this notice will be evaluated and ranked using the selection criteria listed below. The factors are listed in descending order of importance with the weight assigned to each. The evaluation will consider how each factor is addressed to coincide with the selection criteria. The evaluation factors listed below shall be addressed in Part H of the SF-330. Professional qualifications necessary for satisfactory performance of required services: The qualifications of the individuals which will be used for these services will be examined for experience and education and their record of working together as a team. The specific disciplines which will be evaluated are Architects, Engineers, Estimators, CAD operators and Project Managers. All key personnel for whom resumes are pro-vided shall be shown on the organizational chart in Section D of SF 330, Part 1. (Weighting=25%) Â Specialized Experience: Describe specialized experience and technical competence in the type of work required, including, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (Weighting=25%) Past Performance: Describe past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with schedules. Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided via the Contractor Performance Assessment Reports System (CPARS) for projects listed in Section F of the SF330 as well as any other pro-jects contained in the database and may include review of information obtained via customer inquiries, other Government databases, and any other relevant other information available to the Government. Project past performance references older than 5 years will receive a lesser weight than those references for projects accomplished within the past 5 years. (Weighting=15%) Construction Period Services: Include professional field inspections during the construction period, review of construction submittals, support in answering requests for in-formation during the construction period, and support of construction contract changes to include drafting statements of work. The general workload and staffing capacity of the design office which will be responsible for the majority of the design and the ability to accomplish the work in the required time will be evaluated. (Weighting=15%) Management Plan: Describe the firm s general project management philosophy, including the approach that will be used to meet the needs of the scope while control-ling the schedule and budget. Include a description of the proposed communication plan between project leadership, the design team, subconsultants, and the Government. (Weighting=10%) Firm s Capacity: Describe the firm s ability to accomplish the work in the required time commensurate with the scope of work, including existing workload that may limit AE's capacity to perform project work expeditiously. (Weighting=5%) Identify and describe the extent of your firm s commitment to the use of Service-Disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors/consultants. (Weighting=3%) Geographic Location: Location in the general geographical area of the project. Driving distance time shall be calculated and measured using the Google Maps (maps.google.com) directions tool by entering the working office address as the starting point and the medical center address. The resulting Best Route travel distance, which is determined to be within (300) miles, shall be the official calculation for the purposes of this factor to determine if the two-hour travel time requirement is met. A printout of the results shall be attached to the SF330 qualification package. The working office location must be listed in the SF 330 application and must also be registered in the System for Award Management (SAM www.sam.gov). Working office locations not registered in SAM shall result in the entire SF330 submission being deter-mined as not having met the requirements of this pre-solicitation announcement and will not be considered. (Weighting=2%) Stage II: The shortlisted firms will be invited to present their qualifications in person to the Evaluation Board. Additional criteria will be provided to these firms, and they will be given approximately ten (10) calendar days to prepare for their Interview Presentations. After the Interview Presentations are concluded the firms will be evaluated and the top-ranked firm will be selected, sent a Request for Proposal, and subsequent negotiations to follow. Award selection will be made based on the results of the Interview Presentations only and not the SF-330 qualifications from Stage I. The submission must include a fully completed Standard Form (SF) 330, Architect/Engineer Qualifications (form is available on-line at http://www.cfm.va.gov/contract/ae.asp). The SF330 shall not exceed a total of 50 pages in a common font, size 11 or 12, single spaced. Use graphic presentations where such use will contribute relevant data. The background color of each page of the submission shall be white or ivory stock only. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. Deliver via US Mail, FedEx, UPS, etc. (or hand-deliver) the original SF330 and three (3) copies to Department of Veterans Affairs, Network Contracting Office 10, located at the Domino Farms Office Complex, 24 Frank Lloyd Dr. Suite M2200 (Conference Room), Ann Arbor, MI 48105), Attn: Contracting Officer Scott D. Brennan (Additionally, email a courtesy copy as a PDF file to wendell.fulcher1@va.gov. The emailed file(s) size shall not exceed 20mb. The emailed SF330 may be provided in a zip file. The subject line of the e-mail should read 36C25022R0142 - Renovate Endoscopy SF330 ). DEADLINE: The original and three (3) copies of the SF330 must be received at the address cite above by no later than 16 February 2023 in order to be considered. Questions and other inquiries are to be directed only via email to Contracting Officer Scott D. Brennan at scott.brennan2@va.gov. NOTES: THIS PRE-SOLICITATION NOTICE IS SUBJECT TO AMENDMENT. MONITOR THIS ADVERTISEMENT AND SUBSCRIBE TO SAM.GOV TO INSURE NOTIFICATION OF ANY AMENDMENTS OR OTHER CHANGES TO THIS ADVERTISEMENT.