7125--FURNITURE CABINETS SHELVING WARDROBE
Page 7 of 7 Combined Synopsis Solicitation: Multiphoton Microscope General: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 as ... Page 7 of 7 Combined Synopsis Solicitation: Multiphoton Microscope General: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This notice constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is 36C25022Q1050 and is issued as a Request for Quote (RFQ). This solicitation document incorporates provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-07, effective August 10, 2022. The applicable North American Industry Classification System Code (NAICS) is 337214 and the small business size standard is 1,000 employees. This solicitation is brand name or equal. Line items: BRAND NAME OR EQUAL: STANCE HEALTH CARE MFR ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 28.00 EA __________________ __________________ Line Item 1 MRT PR1- Patient Room Furniture- CLIN# 1- Bedside Cabinet Requirements: Basis of Design: Stance Healthcare, Gibraltar Series Bedside Cabinet with Raised Shelf 28 each @ 1245.00 = 34860.00 LOCAL STOCK NUMBER: PR1 0002 36.00 EA __________________ __________________ Line Item 2 MRT PR1- Patient Room Furniture- CLIN #2 Resident/Patient Room Shelving Unit Requirements: Basis of Design: Stance Healthcare, Gibraltar Series Wardrobe/Shelving Unit with Touch Latching Door and Two Drawers with Curved Pulls 36 each @ 2505.00 = 90180.00 LOCAL STOCK NUMBER: PR1 0003 28.00 EA __________________ __________________ Line Item 3 MRT PR1- Patient Room Furniture- CLIN #3 Resident Room Wardrobe Requirements: Basis of Design: Stance Healthcare, Gibraltar Series Wardrobe with Drawer 28 each @ 2805.00 = 78540.00 LOCAL STOCK NUMBER: PR1 0006 Project Management Fee 0007 1.00 JB __________________ __________________ Line Item 7 Installation Fees 6 phase installation required GRAND TOTAL __________________ General Scope: The Veterans Health Administration (VHA) has a requirement for Replacement of Existing Patient Room Furnishings at Louis Stokes Cleveland VAMC, 10701 East Blvd., Cleveland, OH 44106; Long-Term SCI Unit- CARES Tower, B Level. Furniture Replacements shall meet specifications and meet or exceed high-quality thresholds while integrating excellent environmental stewardship. This requirement includes: production of commercial grade healthcare furniture, furniture delivery, removal of existing, and professional installation of new furnishings within each patient bedroom space. Commercial Grade Healthcare furnishings which will endure rigorous cleaning protocols are necessary for this purchase requirement. 3.1 Manufacturing Requirements Manufacture of matching Bedside Cabinets, Shelving Units and Patient Wardrobes as required. This request is not for custom furniture; however, modification of readily available furnishings may be required to meet unique needs of Spinal Cord Injury population of the LT SCI unit. Required product features: Solid Surface Material on horizonal surfaces of bedside cabinets Slope tops for Wardrobes and Shelving Units Durable finishes, hardware and materials to include Full-height extruded aluminum trim at corners of case goods 6 clear space below cabinets (*toe space needed at base of cabinets for powerchair users) Shipping and Delivery The contractor shall provide all labor, transportation, and supervision necessary to satisfy the needs of each ordering activity Product shall be shipped from manufacturer to designated climate controlled, secured warehouse located within the Cleveland, Ohio vicinity until time of delivery Storage of new furnishings for up to 45 days is required Delivery/Installation must be coordinated with COR/ VA Interior Designer Six installations will be necessary to facilitate furniture replacement process Furniture installation hours are from 730 AM 3PM Monday- Friday 3.3 Product Installation Coordinate Multi- Phased Furniture delivery and professional installation to: Louis Stokes Cleveland VAMC, 10701 East BLVD., Long-Term SCI Unit, CARES Tower Level B, Cleveland, Ohio, 44106. Six phases of delivery/installation will be necessary. Sequencing of phases to be determined by resident population at the time of product shipment from manufacturer. Disseminate Bedside Cabinets, Shelving Units and Wardrobes to each resident s room within Long-Term SCI Ward, B-Level, CARES Tower. New furnishing placement within the room shall be coordinated with VA COR/Interior Designer Furniture installation team will be required to remove and relocate existing furniture from each Resident Room to designated area of the Louis Stokes Cleveland VAMC Warehouse. VA Warehouse is on the same level as the Long-Term SCI Unit, directly at the end of the connecting corridor. Removal of existing furnishings will be coordinated with Logistics officials at Louis Stokes Cleveland VAMC. Note: Furnishings are required to be cleaned/sanitized following delivery and prior to removal from the resident living space. Cleaning/sanitizing shall be carried out by VA EMS crews PERFORMANCE REQUIREMENTS The contractor shall provide and be responsible for the technical assistance, development, generation of working detail drawings, manufacturing processes, shipping, delivery, and installation for final inspection of the following items: Bedside Cabinets, Shelving Units and Patient Wardrobes. Manufacture of furnishings shall not begin until each fully dimensioned scale drawing for each CLIN# has been approved for manufacture with Interior Designer/COR. The contractor shall: Coordinate production of patient room furnishings in accordance with prescribed standards for the environment of care; receive, fully assemble, deliver and professionally install Bedside Cabinets, Shelving Units and Resident/Patient Room Wardrobes to Louis Stokes Cleveland VAMC. Coordinate and provide project management of all products and services to order, ship, deliver and install new furniture from the manufacturer until final acceptance by Interior Designer/ COR (or designated representative). Provide Projected Furniture delivery and installation dates will be provided upon furniture ordering. Project Scheduling Requirements (to include planning, manufacturing and installation) Design development & planning for modification of Bedside Cabinets, Shelving Units and Resident Room Wardrobes to accurately meet Interior Design specifications which are necessary for LT SCI residential environments Provide cleaning and maintenance manuals for all products specified. Manufacture of Resident Room Wardrobes, Shelving Units and Bedside Cabinets according to specification. The contractor shall provide all labor, transportation, and supervision necessary to satisfy the needs of each ordering activity. Deliver and Install: Bedside Cabinets, Shelving Units and Resident/Patient Wardrobes within Resident/Patient Rooms KICKOFF MEETING The awardee, Designated Project Manager, Local Installation Team Leader/Representative, and VA Interior Designer/COR shall participate in a kickoff meeting within ten (10) days of task order issuance. Meeting format shall be via TEAMS/ electronic conference with designated Louis Stokes Cleveland VAMC team members. Time and date will be determined by VA Interior Designer/COR. Alternate meeting arrangement requests must be made within 48 hours of scheduled meeting. NOTE: Mandatory meetings required are specified within Section 11.0 (a) 3.7 SUBMISSION OF QUESTIONS Questions: All questions must be received by August 31, 2022. All questions submitted for this solicitation must be electronically sent to the following email address: rachelle.hamer@va.gov. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer. 3.8 SUBMISSION OF QUOTATION Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of: Volume 1: (technical) Product Literature/Cut Sheets Complete Manufacturer s Product Specifications Accurate working drawings (to scale) which illustrate requirements of each CLIN # * as outlined within MTR/product descriptions Design and drawing revisions are required during design/development process Electronic samples of all finish materials specified to include: hardware, aluminum extrusions, trim, laminate, and solid surface materials. Physical samples required following contract award Project Management Plan Cleaning and Maintenance Requirements Warranty Volume 2: (pricing, maintenance, and other related documentation) Price Quote with Separate Line for each CLIN and Separate Line for Labor/Installation Submission requests as outlined in Volume 1 Submissions can be sent in multiple PDF attachments within emails to avoid VA computer system email size limitations, to rachelle.hamer@va.gov. ZIP Files, links to SharePoint content or other methods of electronic document transmittal are not acceptable. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote . 3.9 EVALUATION CRITERIA Task order will be evaluated on: Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc. Submission requests as outlined in Volume 1. Labor/Services appropriate to the scope of work. Project management plan appropriate to scope of work Complete package submittal in accordance with SOW requirements Price Comparison CPARS Delivery Technical 3.10 PRODUCT Procurement Requirement: 28 Each Bedside Cabinets (CLIN#1) 36 Each Shelving Units (CLIN# 2) 28 Each Resident Room Wardrobes (CLIN# 3) All products shall be completely assembled as per manufacturer specifications. Items which are to be assembled in the field (doors/drawers/furniture legs, etc.) shall be fully assembled immediately following delivery to the job site. All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit no flaking, cracking, or loss or adhesion. CLIN #1 NOTE: Bedside Cabinet shown is for reference only. BASIS OF DESIGN Bedside Cabinet with Laminate (HPL) and full-height aluminum extrusions Actual product provided must include all characteristics specified for CLIN# 1, especially those listed below Approx. Dimensions: (w x d x h) 24 x 20 x 39 , with extra height at upper shelf. Sturdy Base Construction with 6 clear space below cabinet Upper shelf required Tabletop and Upper Shelf Surfaces must be Corian® solid surface, Glacier White Gallery rails on top/upper shelf CLIN #2 NOTE: Wardrobes shown are for reference only. BASIS OF DESIGN Single wardrobe; with Laminate (HPL) and full-height aluminum extrusions Actual product provided must include all characteristics specified for CLIN# 2, especially those listed below Approx. Dimensions: 28 W x 24 D x 84 H FIELD VERIFICATION REQUIRED Approx. Overall Height with slope top: 92 Unit to be sloped top; Laminate: HAVANA- HPL Full-height aluminum extrusions required on all outside corners Sturdy Base Construction with 6 clear space below cabinet 2 ea. - Drawers with drawer liners and Curved Pulls on Drawer Fronts Drawers to be approx. 14 H 1 ea. Touch-Latch style hinged Door CLIN #3 NOTE: Wardrobes shown are for reference only. BASIS OF DESIGN Single door wardrobe with one drawer; Laminate (HPL) and full-height aluminum extrusions Actual product provided must include all characteristics specified for CLIN# 3, especially those listed below Approx. Dimensions: (w x d x h) 28 x 24 x 84 FIELD VERIFICATION REQUIRED Approx. Overall Height with slope top: 92 Unit to be sloped top; Laminate: HAVANA- HPL Full-height aluminum extrusions required on all outside corners Sturdy Base Construction with 6 clear space below cabinet 1 ea. Touch- Latch Hinged Door Door handing to be determined during design development process 1 ea. Drawer with Drawer Liner and Curved Pull Drawers to be approx. 9 H Cabinet Interior: Two Clothes Bars Provided. Installation to be completed on-site Approx. Dimensions: Top Rod- 80-82 AFF; Bottom Rod- 40 AFF Mirror provided, installed inside of Wardrobe Interior of Cabinet pre-drilled (pinned) for potential shelving needs Two shelves faced with matching Laminate: Havana HPL Wall Bracket/similar installation device for securing to finished wall surface provided 3.11 Technical Requirements PR1 Patient Room Furnishings and Headwall Systems, Product provided shall conform to detail drawings provided Basis of Design: Stance Healthcare, Gibraltar Series: Patient Room Bedside Cabinet (CLIN#1); Single Wardrobe/Shelving Unit (CLIN# 2); and Patient Room Wardrobe (CLIN# 3) HPL Laminate: HA- HAVANA Salient Characteristics: To include minimum of the following specifications: Coordinating Commercial Grade Healthcare Patient Room Furniture Furnishings must combine several functions; Construction shall be seamless as much as possible. Vented cabinets and drawers shall be available. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can cause personal injury, or damage to clothing, furniture, walls, etc. Surfaces and interiors of case goods shall be durable, easy to clean, free of crevices, and consist of reasonably easy to obtain replaceable parts. Tops will be 1 thickness, surfaced with high pressure laminate. All edges shall be finished with matching edge banding or other acceptable trim. Tops and sides of panels edged with 3mm PVC wherever raw surfaces occur. High Pressure Laminate (HPL) on finished faces of all case goods Cabinet sides constructed of (2) 3/4" thick laminated panels All cabinets feature 3/4" backs surfaced with matching thermally fused laminate Softened edges required to prevent injury All hinges are piano-style and will be installed with a lifetime warranty guarantee Full-height aluminum extrusions/ legs required on corners of all case goods 6 clear space below all cabinets (* toe space needed at base of cabinets for powerchair users) All internal surfaces shall be high impact plastic or melamine surface over substrate Drawer inserts are acceptable Backs of freestanding units shall be fully finished. All connections shall be metal-to-metal joinery and modular to allow for moving and repair. Drawers shall have noise dampening closures and full extension glides with continuous pull to prevent catching. Keying/Locking Requirements: NO KEYS REQUIRED Adjustable leveling glides are required in the absence of casters Warranty Provided 3.12 CLIN# 1- Bedside Cabinet Requirements: Basis of Design: Stance Healthcare, Gibraltar Series Bedside Cabinet with Raised Shelf 28 Bedside Cabinets Required: Laminate: HAVANA- HPL Full-height aluminum extrusions required on all outside corners Sturdy Base Construction with 6 clear space below cabinet Approx. Dimensions: (w x d x h) 24 x 20 x 39 , with extra height at upper shelf. Upper shelf required Tabletop and Upper Shelf Surfaces must be Corian® solid surface, Glacier White Gallery rails on top/upper shelf 3 Drawers with drawer liners and curved pulls Open cubby space for patient safe Substrate of cabinet surfaces must be of durable materials; not likely to de-laminate or pose infection risks Casters required on all legs. Locking casters required on rear two legs Corian® Solid Surface top Upper Shelf Galley rails (set of 3) Curved Pull Plastic drawer liner Casters - all 4 legs 3.13 CLIN #2 Resident/Patient Room Shelving Unit Requirements: Basis of Design: Stance Healthcare, Gibraltar Series Wardrobe/Shelving Unit with Touch Latching Door and Two Drawers with Curved Pulls 36 Wardrobes/shelf units required Unit to be sloped top; Laminate: HAVANA- HPL Full-height aluminum extrusions required on all outside corners Sturdy Base Construction with 6 clear space below cabinet Approx. Dimensions: 28 W x 24 D x 84 H FIELD VERIFICATION REQUIRED Approx. Overall Height with slope top: 92 2 ea. - Drawers with drawer liners and Curved Pulls on Drawer Fronts Drawers to be approx. 14 H 1 ea. Touch-Latch style hinged Door Inside hinged door, three adjustable shelves Wall Bracket/similar installation device for securing to finished wall surface provided Door handing to be determined during design development process 3.14 CLIN #3 Resident Room Wardrobe Requirements: Basis of Design: Stance Healthcare, Gibraltar Series Wardrobe with Drawer 28 Wardrobes Required Unit to be sloped top; Laminate: HAVANA- HPL Full-height aluminum extrusions required on all outside corners Sturdy Base Construction with 6 clear space below cabinet Approx. Dimensions: (w x d x h) 28 x 24 x 84 FIELD VERIFICATION REQUIRED Approx. Overall Height with slope top: 92 1 ea. Touch- Latch Hinged Door Door handing to be determined during design development process 1 ea. Drawer with Drawer Liner and Curved Pull Drawers to be approx. 9 H Cabinet Interior: Two Clothes Bars Provided. Installation to be completed on-site Approx. Dimensions: Top Rod- 80-82 AFF; Bottom Rod- 40 AFF Mirror provided, installed inside of Wardrobe Interior of Cabinet pre-drilled (pinned) for potential shelving needs Two shelves faced with matching Laminate: Havana HPL Wall Bracket/similar installation device for securing to finished wall surface provided Full Height Aluminum Extrusions 3.15 SERVICES SV1 Furniture, Design, and Installation Support Services (Defined) Contract Tasks/Requirements Contractor may be required to provide basic design services and layout for commodities purchased. All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by a qualified professional Interior Designer with either a four (4) year Interior Design degree from an accredited school by the Council for Interior Design Accreditation (CIDA/FIDER), or 5 years of experience, and one year experience using contractor s software similar to that proposed for this contract. Contractor is required to provide installation drawings for furniture purchased. Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer for manufacturing and delivery according to VA project schedule. Contractor shall be responsible for all field measurements whether in existing spaces or new construction. Contractor shall not rely on AutoCAD drawings for final measurements. Contractor shall perform installation services per task order SOW. Contractor must have a project manager/lead installer based on project size. Project manager/lead installer must have a minimum of 2 years of experience performing installation services in healthcare facilities. Contractor may be required to remove and/or relocate existing VA furnishings in coordination with VA Logistic Management Service and Interior Designer per the task order SOW. Contractor will not be required to complete services outside of hours stated per the SOW. Furniture installation hours are from 730 AM 3PM Monday- Friday Contractor shall be familiar with VA campuses and various VA Outpatient Clinics, regulations, loading dock locations and hours of operations. Contractor must provide Proof of Insurance. Contractor shall provide 30 Days Free Storage once the complete bill of materials has been received at a conditioned facility that meets all building requirements including but not limited to the sprinkler, security, safety, temperature and environmental controls as not to void furniture warranties. Contractor must notify VA of the specific location of any or all stored furniture. Contractor shall provide all necessary materials, equipment, labor, supervision, and Management to: (A) coordinate delivery: (B) load and unload; (C) place/install items in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and (F) properly dispose of all associated packing/crating materials outside the VA premises. VA COR: to be specified at delivery/task order level. Protection of Property The Contractor shall perform an inspection of the buildings and grounds with the COR prior to commencing work. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the buildings, grounds and furnishings. The Contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor, utilizing materials of the same quality, size, grade and color, to match existing work. To ensure that the contractor shall be able to repair or replace any items, components, on the buildings or grounds damaged due to negligence and/or actions taken by the Contractor. The Contractor shall communicate with the COR to resolve all repairs beyond simple surface cleaning. Concurrence of the COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work. The Contractor shall be responsible for the security of the areas in which the work is being performed at all times prior to completion. The Contractor shall maintain accountability and control of any keys provided, and shall return them to the COR upon completion of the work. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels. Delivery Contractor shall contact the COR at least 14 business days prior to the start of work/shipping to ensure that the building is ready for install. In the event there is a delay in delivery, Contractor must notify the assigned VA COR immediately in writing, preferably via email. Contractor shall provide the COR with scheduled date and time that the delivery truck will be arriving at least 24 hours minimum in advance. Contractor must ensure that the driver of the delivery vehicle has copies of the Bill of Materials/delivery orders and shall not attempt to deliver any items before the scheduled delivery date. Receive and Unload If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location, until the next available work day. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building. The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA CO in writing, preferably via email, immediately upon identification. The Contractor shall store damaged items in the location designated by the COR. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the COR on a daily basis. Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items. Assembly and final acceptance Contractor shall be responsible for all safety and security guidelines within the area in which work is being performed, to include securing any contractor-owned tools or equipment, and any on-site storage being utilized. The contractor shall install all items in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each task order. Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers instructions. Contractor shall prevent its personnel from entering any area other than the designated work area. The Contractor shall maintain a means of egress within all designated work areas to comply with fire codes. Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use. The Contractor shall do a final walkthrough with COR and provide a punch list before releasing crew for the day. Jobsite Cleanliness Contractor will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract. Final Acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the VA site. Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility. Packing materials will not be stored in the buildings for any period exceeding 24 hours. The Contractor shall ensure its personnel eat, drink, or smoke only in designated areas. Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site on a daily basis by the Contractor. Warranty Items The warranty of an item is to start on the date of acceptance of the products/services by the Government/ VA COR. The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor. 3.16 Delivery Delivery and Installation of furniture shall be scheduled a minimum of 10-14 business days prior to initial delivery/install. Normal business hours are 8AM to 3PM, Monday- Friday. After hours/weekend delivery hours shall only take place on Saturdays between 8AM and 3PM and must be planned 30 days prior. Other arrangements may be requested 30 days ahead of time. The Government recognized US holidays are: New Year s Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. Holidays that occur on a Saturday are observed on Friday prior to the Holiday. All employees working the jobsite must wear vendor-provided identification badges. The lead installer will contact the VA Interior Designer/COR daily. Direct contact with the VA Interior Designer/COR is required daily; upon starting work, and prior to departure from job site. All staff shall be required to conduct activities in a professional manner including appropriate attire, language, and behavior. All staff shall be required to comply with all applicable VA safety requirements and policies. The Contractor shall ensure its personnel eat or drink in designated areas. Tobacco use of any type is not permitted on VA property. Awardee is responsible for uncrating and unpacking all components and removing all waste products from site. It is not permitted to dispose of packaging materials on the job site. If something is damaged or broken during shipment, it shall be replaced free of charge to the VA. 3.17 Design Contract Tasks/Requirements The contractor shall attend all scheduled meetings with VA COR/Interior Designer. With the exception of field measures, all meetings shall be conducted virtually unless another meeting format has been agreed to by all required attendees. Mandatory meetings are required at the following intervals: Contract Award initial meeting to review contract award and purchase requirements Field Measure- On-Site, in-person meeting required to verify room dimensions/space available for furniture to be provided Design Development/Drawing reviews FREQUENCY: as deemed necessary by VA Interior Designer/COR Project Completion final meeting to review completed furniture installations and review of any outstanding punch list items During the first meeting the contractor shall provide the Interior Designer/COR with product brochures/cut sheets, detailed shop drawings and isometrics (to scale), and any other necessary drawings to communicate design intent and confirm project requirements. The contractor shall also attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer/COR a remediation plan within 5 business days. All punch list items shall be resolved within 15 business days following product delivery. The contractor shall allow for three (3) revisions per line item included in design services including updating cut sheets, related drawings (to scale), and PDFs as requested by VA Interior Designer/COR. Conceptual sketches are an acceptable supplement but not an acceptable substitute as a means of communicating design intent. The contractor is responsible for providing electronic samples of materials/finishes for required furniture prior to contract award. Upon award, Contractor is to provide physical samples of all materials to VA Interior Designer via overnight/2 day delivery for inspection/approval. Furnishings must not be placed into production without clearance from the VA Interior Designer/COR. Any shop drawings required of the manufacturer shall be approved and signed by Interior Designer/COR The contractor shall track manufacturing schedule and notify VA Interior Designer/COR of any discrepancies. Discrepancies include the following: production delays, raw material shortages, proposed material substitutions and unanticipated/delayed shipping dates. Scheduling of delivery and installation shall be coordinated with VA Interior Designer, Nursing Staff, Environmental Service, Professional Furniture Installers and any other parties involved to ensure minimal disruptions/continuous care of the Resident Patient Population. Conferencing options are encouraged to ensure this requirement is fully met. The contractor shall provide up to 45 days free storage. The contactor shall provide 6 (six) separate deliveries with sufficient crew members and a designated team leader. Preferably, installation crew members assigned will be consistent throughout installation process Work Required by Others All work required by other trades shall be identified under this section by the Quoter. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission. Government Holidays: National holidays observed by the Federal Government are as follows: New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday. 5. Applicable Provisions and Clauses: The following clauses apply to this acquisition: FAR Addendum to 52.212-4 Contract Terms and Conditions-Commercial Items; 52.211-6; 852.203-70; 852.211-70; 852.232-72; 852.246-71; http://www.acquistion.gov/far/index.html, and http://www.va.gov/oal/library/vaar/index.asp/ ; 52.204-13; 52.232-40 (end of addendum 52.212-4) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (of which 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.225-1, 52.225-13, and 52.232-33 are applicable). The following provisions apply to this acquisition: Addendum to 52.212-1, Instructions to Offerors-Commercial; 52.232-38; ht...
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