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Page 4 of 4 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS CONTRACTING OFFICE ADDRESS: Department of Veterans Affairs, Regional Procurement Office Central, Network Contracting Office (NCO) 10, 61... Page 4 of 4 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS CONTRACTING OFFICE ADDRESS: Department of Veterans Affairs, Regional Procurement Office Central, Network Contracting Office (NCO) 10, 6150 Oak Tree Blvd., Suite 300, Independence, OH 44131. DESCRIPTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotation (RFQ). T The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2022-06, effective May 26, 2022. This procurement is a 100% Service-Disabled Veteran Owned Business set-aside. This requirement will be awarded on all-or-none basis. The Government will issue a Firm-Fixed Price, brand name only purchase order resulting from this solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 337214, Patio furniture Manufacturing with a large business size standard of 1000 employees. Dayton VA Medical Center 4100 W. Third St. Dayton Ohio 45428 Dayton Machine shop All interested companies shall provide quotations for the following: LINE ITEMS: Furniture delivery and installation shall be required in Machine shop storage, 1 Phase (see attached plan). Receiving dock is available. Requirement Requirements of Space: (MFR: Kimball Or Equal ) 2895388 - STORAGE CAB 30X18X72 - PPE Cabinet- Steel storage cabinet made from durable, 24 heavy gauge steel. All parts are electrically welded together as a unit to produce a very strong and reinforced body with maximum carrying capacity for the shelves. The FS Series has four fixed shelves, with a weight capacity of 180 lbs. (evenly distributed), two turn cam locking handles. It has five plastic floor glides to elevate the bottom of the cabinet from making contact with the floor, also making it easier to move. Double stiffeners on both doors. Ships fully assembled and ready to use. Steel Cabinets USA Cabinets conform to ANSI/BIFMA. Made in the USA. 5 Year Limited Warranty. Dimensions 30 wide x 18 deep x 72 high 1 2895546 - 54X20.25X66.75 ROLLER TOOLBOX - Tool Box- 21 drawer chest and roller cabinet. Full extension ball-bearing slides providing 100 lb. and 200 lb. drawer capacity. Full width and deep drawers for a wide range of tool storage needs. Cubic Capacity of approximately 65,000 cubic inches. Recessed drawer handles eliminating catching and snagging. Ergonomic, heavy duty handle for transportation. Heavyduty key with tubular locking system protects valuable tools. Locking top chest lid with gas strut and auto drawer lock/unlock when lid is closed or open. 6 x 2" phenolic casters with frames provide 4800 lbs. of load capacity. Heavy-gage body and drawer construction meets industrial needs. Limited lifetime warranty protects against defects. Maintenance cart base with 10" center wheel to roll over matts, cords and uneven floors. Dimensions 54"W x 20-1/4"D x 66-3/4 H. Available in three colors. 1 2895552 - 45 GAL FLAM CABINET SC - Flammable Cabinet- Built to withstand a storage capacity of 45 gallons. Cabinet door closes automatically for added security and convenience. Fully assembled and solidly built. Bright yellow color finish with Flammable - Keep Fire Away label. Cabinet is lockable and shelf capacity is 350lbs. FM, NFPA, OSHA compliant. Dimensions 43 x18 d x 65 h 45 gallons 1 2895553 - dc36642s6ds95 36 yel bin cab - 36 Gray textured powder coated steel with 64 Hook on bins. 14 gauge heavy duty steel welded cabinets with piano hinges for strength and rigidity. 3 point locking system with chrome keyed handle and 5/16' diameter lock rods. Fully welded louvered panels reinforce door and hold "hook on bins . Door capacity of 650lbs. Shelves adjust on 4 centers with no tools required. Also features 6 door shelves for general storage and are fully adjustable without the use of tools. 1250b shelf capacity. Available in 3 colors. Dimensions 36 w x 24 d x 72h. 1 2895554 - dc36642s6ds1795 36 red bincab - 36 Gray textured powder coated steel with 64 Hook on bins. 14 gauge heavy duty steel welded cabinets with piano hinges for strength and rigidity. 3 point locking system with chrome keyed handle and 5/16' diameter lock rods. Fully welded louvered panels reinforce door and hold "hook on bins . Door capacity of 650lbs. Shelves adjust on 4 centers with no tools required. Also features 6 door shelves for general storage and are fully adjustable without the use of tools. 1250b shelf capacity. Available in 3 colors. Dimensions 36 w x 24 d x 72h. 1 2895555 - dc36642s6ds5295 36 bluebincab - 36 Gray textured powder coated steel with 64 Hook on bins. 14 gauge heavy duty steel welded cabinets with piano hinges for strength and rigidity. 3 point locking system with chrome keyed handle and 5/16' diameter lock rods. Fully welded louvered panels reinforce door and hold "hook on bins . Door capacity of 650lbs. Shelves adjust on 4 centers with no tools required. Also features 6 door shelves for general storage and are fully adjustable without the use of tools. 1250b shelf capacity. Available in 3 colors. Dimensions 36 w x 24 d x 72h. 1 2895942 - 36X18X78 BLACK CABINET - Tall Industrial Storage cabinet- Fully assembled with no exposed nuts or bolts. The channel reinforced, box formed doors provide maximum security with extra large 4" hinges (typically the weakest point on ordinary cabinets) and feature a jumbo 3/8" diameter hinge pin. The 3 point latching mechanism features a super strong 5/16" round locking bar and nylon guides for silent operation and consistent alignment. Chrome die cast key locking handles. Rigid channel reinforced, box formed shelves have a 300 lb. capacity and adjust easily on 2" centers with sturdy shelf clips. Dimensions 36 x 18 x 78 4 2896635 - C-1218741-W - Modular drawer cabinets- Manufactured in the US these cabinets features 100% drawer extensions. Drawers full extend even with a full load of 440lbs allowing for compete use of drawer space and easy access to all contents. Front and rear panels welded to the drawer bottom provide full dimensional stability and smooth guided tracks. Available in 13 standard colors with ability to do custom colors. They are powder coated which provide a lower VOC. These enclosed storage cabinets safeguards against dust, dirt, damage and loss with locked and secured drawers. Available in 6 different heights, 2 different depths and 4 different widths. Dimensions 22.5 W x 21 D x 37 H 2 2896636 - C-1218740-W - Modular Cabinet- Manufactured in the US these cabinets are ideal for bulk material. Shelf cabinets come with or without doors and are equipped with a magnetic catch. Locks are also available. Shelf cabinets are designed to seamlessly integrate with the drawer cabinets and can be converted to drawer cabinets at any time. They come in 13 standard colors with the ability to do custom colors. They are powder coated which provide a lower VOC. These enclosed storage cabinets safeguards against dust, dirt, damage and loss. Available in 6 different heights, 2 different depths and 4 different widths. Dimensions 60 W x 22 D x 37 H (3), 45 W x 22 D x 37 H (1) 1 2896637 - C-1218739-W - Modular Cabinet- Manufactured in the US these cabinets are ideal for bulk material. Shelf cabinets come with or without doors and are equipped with a magnetic catch. Locks are also available. Shelf cabinets are designed to seamlessly integrate with the drawer cabinets and can be converted to drawer cabinets at any time. They come in 13 standard colors with the ability to do custom colors. They are powder coated which provide a lower VOC. These enclosed storage cabinets safeguards against dust, dirt, damage and loss. Available in 6 different heights, 2 different depths and 4 different widths. Dimensions 60 W x 22 D x 37 H (3), 45 W x 22 D x 37 H (1) 3 2896639 - C-1218734-W - Modular drawer cabinets- Manufactured in the US these cabinets features 100% drawer extensions. Drawers full extend even with a full load of 440lbs allowing for compete use of drawer space and easy access to all contents. Front and rear panels welded to the drawer bottom provide full dimensional stability and smooth guided tracks. Available in 13 standard colors with ability to do custom colors. They are powder coated which provide a lower VOC. These enclosed storage cabinets safeguards against dust, dirt, damage and loss with locked and secured drawers. Available in 6 different heights, 2 different depths and 4 different widths. Dimensions 60 W x 22 Dx 37 H 4 2895551 - 45-GAL ACID BLUE CABINET - 45 Gallon Acid corrosive cabinet- Cabinets are constructed of all welded, double walled 18 gauge steel with 1-1/2" air space and dual 2" diameter capped vents with flame arrestors. Doors are double walled with 14 gauge outside and 18 gauge inside. All models have piano hinges and 3-point locking doors for added security. Features flush mounted, grip padded handle. Galvanized steel shelves have 350 lb. capacity and adjust on 2-1/2" centers. Cabinet includes a polyethylene tray liner for each shelf and the bottom sump. Ground connection dissipates static charge. Includes 2" leak proof doorsills and adjustable leveling feet. Acid Corrosive models have a blue powder coat finish and meet or exceed NFPA and OSHA requirements. FM approved. Manual Close doors open to full 180 degrees. Dimensions 43 w x18 d x65 h 1 628R - *4DRAWER 12.5" DEEP ROLL RACK - Space saving 4 up drawer rack- The rack installs in easily confined work areas and line up better with standard 40 hole bins for a seamless look to installations. Made of cold rolled powder coated steel construction with ball bearing slides that provide smooth extension and retraction. Built-in positive stops hold the drawers in place to help prevent accidental sliding forward. Dimensions 20- 3/8" wide x 12 -1/2" deep x 15" high. 32 685 - ADJUSTABLE DRAWER - Adjustable gray drawer. Cold rolled powder coated steel construction with gloss finish. Dimensions 18" wide x 12" Deep x 3" high. 28 640 - 24 COMP DRAWER - 24 hole gray drawer. Cold rolled powder coated steel construction with gloss finish. Dimensions 18" wide x 12" Deep x 3" high. 100 729 - *12" BASE-12.5 DEEP RACK - Space saving rack stand with 12" legs. Cold rolled powder coated steel construction. Overall dimensions 20- 5/8" x 12- 5/8" 7 762 - *ROLLER RACK TOPPER - 12.5 IN - Angled Rack Topper- Keeps shop area neat and clean. Angled topper installs on top of racks to prevent clutter from accumulating. This is a 3 piece design. The ends of the topper are separate to allow easy access for installation. Made of powder coasted steel construction that is tough and durable. 7 660 - 40 OPENING BIN - 40 Hole gray bin cold rolled powder coated steel construction with gloss finish. Overall dimensions 35- 1/4" wide x 11-7/8" Deep x 21- 1/2" high. Hole dimensions 4" wide x 11- 3/4" deep x 4" high.The 1-1/8" bin fronts are fully hemmed to display labels and retain parts, the sides are roll-formed for increased strength and stability, the dividers are ribbed and hemmed for added strength. These bins are modular and have mounting holes located in both the top and bottom. This bin ships fully assembled and optional door, base, and bin labels are available. 6 760 - *ANGLED BIN TOPPER - Angled Bin topper- Keeps shop area neat and clean. Angled topper installs on top of bins to prevent clutter from accumulating. Powder coasted steel construction that is tough and durable. 2 630B - BIN BASE - 12" LEGS - Bin Stand- Powder coated steel construction stand is to prevent bins from sitting directly on floor. Available in 4 different height options. 2 STATEMENT OF WORK 1.0 GENERAL SCOPE The Veterans Health Administration (VHA) has a requirement for healthcare furniture for the MACHINE SHOP STORAGE, located at Dayton VA Medical Center, that meets the VHA IDIQ specifications and high-quality threshold while integrating excellent environmental stewardship. This requirement includes healthcare furniture and professional installation, to include receive, delivery, and installation. Service required is detailed in SV1 Healthcare Furniture technical requirements per VHA Healthcare Furniture multiple award IDIQ. Healthcare furnishings include STORAGE SYSTEMS The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity. 2.0 PERFORMANCE REQUIREMENTS The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications. Furniture delivery and installation shall be required in 1 PHASE (see attached plan) Duty hours will be Monday Friday 8:00am 4:00pm. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. The contractor shall: Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by VA Interior Designer. Contractor shall be responsible for receiving product into their bonded or insured warehouse, or a warehouse under their lease with the same bonding or insurance, checking to ensure all product has been delivered and is undamaged. If product is damaged or parts missing, it is the responsibility of the contractor to contact the manufacturer. Contractor shall be responsible for coordinating delivery and installation with Interior Designers at the Dayton VA. Contractor shall delivery furniture to the VA Medical Center and be responsible for delivering each piece to the correct office/room, uncrating, assembling and installing per drawings provided to the contractor by the dealer of record with whom the order was placed. Contractor shall take care in movement of all items within the building to ensure no damage is done to walls, floors, ceilings or any other interior finish or fixture. Contractor is to notify VA Designers of any damage or issues immediately. Depending upon construction schedules and possible delays, contractor or dealer must be able to store product in their warehouse for up to 90 days before installation is scheduled with no additional charge to the VA. Any items that are received damaged or incorrectly it shall be the responsibility of the dealer to notify the manufacturer and make arrangements for replacement or repair and communicate that with the Interior Designers at the Dayton VA. Once contractor is notified and a date for installation to begin has been determined, the contractor will have 10 days to complete installation. Every piece of furniture will have to be installed, in place and ready to be used in the 10 days period. This time period is not negotiable as there are multiple domino moves and other installs that must take place in order to avoid a delay in the construction contract. Contractor shall be responsible for uncrating all product, removing crating or debris associated with the delivery and installation from VA property. VA will not provide dumpsters or trash service for debris associated with this job. Contractor shall be responsible for removal of all trash and debris from VA property. Contractor shall leave area clean and neat and is responsible for general cleaning of all product installed for removal of dust and other packing materials. 3.0 SUBMISSION OF QUESTIONS Questions: All questions must be received no later than [August 10,2022]. All questions submitted for this solicitation must be electronically sent to the following email address: [Tanesha.Reese@va.gov]. Questions received after the stated date and time may be addressed at the discretion of the Contracting TaneOfficer. 4.0 SUBMISSION OF QUOTATION Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xlsx) format of: Volume 1: (technical) Complete manufacturer s product specifications Physical finish samples PART OF FINAL SUBMISSION FOR VA APPROVAL Quantity of man hours for labor/installation Product literature Warranty Self-certifying statement confirming ability to meet project deadlines Volume 2: (pricing) Price quote with separate line for labor/installation Bill of Materials with subtotals and tagged per CLIN/ floorplan Submissions can be sent in multiple emails to avoid computer system email size limitation, to [Tanesha.Reese@va.gov]. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote. Pricing must be within the established IDIQ Pricing. Pricing shall include design and installation as two separate line items. 5.0 EVALUATION CRITERIA Task order will be evaluated on: Bill of Materials with subtotals and tagged per TYPICAL OR ROOM#/ floorplan department and room etc. PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation (and/or) products with multiple parts list to represent exactly what is being included in task order and to determine accuracy. Cut sheets with product detail for each line item. Labor/Services appropriate to the scope of work. 6.0 PRODUCT General All finished surfaces shall be free of scratches, marks, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. See attachment for minimum technical requirement of products. 7.0 SERVICES Service required is detailed in SV1 Receive/Delivery/Installation 4100 W. Third St. Dayton Ohio 45428 Phasing 1 Phase Building - 128 Floor/Room 1st floor Delivery Location Garage door access Design Contract Tasks/Requirements The contractor may be requested to attend a minimum of three (3) in-person meetings at the Dayton VA Medical Center to review final award with VA Interior Designer and End Users, and to make necessary revisions. During first meeting the contractor shall provide the Interior Designer with the Auto-Cad drawings to [1/4 1/8 ] scale drawings showing layouts of awarded product. The contractor shall allow for three (3) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer. The product must not be placed into production without clearance from the VA COR. The contractor shall provide final, clean [1/4 1/8 ] scaled drawings of product layout for sign-off prior to scheduling manufacturing. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days. The contractor shall provide 90 days free storage. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission. Work Required by Others All work required by other trades shall be identified under this section by the Bidder. SECURITY REQUIREMENTS: There are no areas of vulnerabilities or patient identifiable information affected by this project. HOURS OF WORK: Work shall be performed during normal hours, between the hours of 8:00am 4:30pm, Monday through Friday, and shall be completed within one (1) week of starting. GOVERNMENT HOLIDAYS: National holidays observed by the Federal Government are as follows: New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a National Holiday by the U.S. Government agencies. Also included shall be any day specifically declared by the President of the United States of America as a National Holiday. PLACE OF PERFORMANCE: Dayton VA Medical Center 4100 W. Third St. Dayton Ohio 45428 Machine Shop storage The following solicitation provisions apply to this acquisition: The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, with the following added as addenda to the clause, Addendum to 52.212-4 Contract Terms and Conditions-Commercial Items; 852.203-70; 852.219-10; 852.232-72; 852.246-71; FAR 52.252-2; 52.232-40; http://www.acquisition.gov/far/index.html, and http://www.va.gov/oal/library/vaar/index.asp (end of addendum 52.212-4) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (of which 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.225-1, 52.225-13, and 52.232-34 are applicable). The following provisions apply to this acquisition: 52.212-1, Instructions to Offerors-Commercial; 52.232-38, and http://www.va.gov/oal/library/vaar/index.asp (end of addendum 52.212-1) 52.212-2 evaluation factors: Technical; Delivery; Past Performance; and Price. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. Offer and evaluation of award: This is a competitive Request for Quotations (RFQ) that will be evaluated under FAR Part 12 and 13. The Government will issue a Firm-Fixed Price Purchase Order resulting from this solicitation to the responsible offeror whose offer conforms to the requirements within this solicitation and will be the most advantageous to the Government. Best Value will be how the quotes are evaluated. The following factors will be used in evaluation: A price comparison along with Technical Acceptability, Delivery, and Warranty. An Offeror s initial quote shall contain the best terms from a price and technical standpoint. Offerors are reminded that representatives from your company SHALL NOT contact any Dayton VAMC personnel to discuss this RFQ during the solicitation and evaluation process. All offerors should submit the following: 6. Procedure for submitting documents to the Department of Veterans Affairs. DOCUMENTS THAT ARE TO BE PROVIDED TO THE CONTRACTING OFFICER WILL BE SUBMITTED USING THE APPROPRIATE VEHICLE BELOW. email: Tanesha.reese@va.gov 7. Submission of Offer. All information shall be submitted in the manner described below and offerors who do not submit all information may not be considered for award. Contractor shall provide an authorized distribution letter. The Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized Contractor reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The Contractor shall provide new items ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Quote must be good for 90 calendar days after close of this Combined Synopsis Solicitation. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. CONTRACTORS MUST STATE THEIR BUSINESS SIZE when submitting their quote AND if the item is on an FSS/GSA schedule awarded to the Contractor include the schedule information on your quote. Quotes are to be broken out to include line-item pricing for each line item RESPONSES ARE DUE: Tuesday August 10, 2022 4pm est. Offers will only be accepted electronically via e-mail to Tanesha.reese@va.gov. Enter RFQ 36C25022Q0954 Machine shop storage in the email subject line. All work required by other trades shall be identified under this section by the Bidder.