Inactive

Part 806.3 Other Than Full and Open Competition (OFOC) Attachment 7: Request for Sole Source Justification Format >SAT Acquisition Plan Action ID: 36C250-22-AP-3387 Paratransit Transportation Rev: 13 ... Part 806.3 Other Than Full and Open Competition (OFOC) Attachment 7: Request for Sole Source Justification Format >SAT Acquisition Plan Action ID: 36C250-22-AP-3387 Paratransit Transportation Rev: 13 Effective Date: 02/01/22 Page 1 of 4 DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT) Contracting Activity: Department of Veterans Affairs, VISN 10, Station 583, Richard L. Roudebush VA Medical Center (VAMC) submits to Network Contracting Office (NCO) 10, located at 8888 Keystone Crossing, Suite 1100, Indianapolis, IN 46240, a request for Paratransit Transportation services located at 1481 W. 10th Street, Indianapolis, IN 46202 and their catchment area. The purchase request for this requirement is through PR-IFCAP 583-22-3-826-0022. Nature and/or Description of the Action Being Processed: Request for approval of a sole source justification to award a new indefinite delivery, indefinite quantity firm-fixed-price short-term contract for paratransit transportation services to Navarre Corporation. Description of Supplies/Services Required to Meet the Agency s Needs: VAMC requires paratransit services for a five (5) month period of time from 8/3/2022 12/31/2022 to transport VA beneficiaries including physically or mentally handicapped individuals in wheelchairs and aged and infirm persons, their attendants, and personal belongings between points in Indiana. Contractor shall provide all labor, materials, and equipment necessary to transport Veterans Health Indiana (VHI) beneficiaries by Wheelchair Van method. Description Unit of Measure Total Estimated Qty Unit Cost Total Cost Trip Charge within 150 miles of the VA TRP 16276 $95.00 $1,546,220.00 Wait time over 15 minutes, once 4-hour time limit is exceeded Unit of Measure is by Unit Unit = 15-minute increments UN 0 $ - $ - Dry Run Charge within 25 miles of VA TRP 858 $50.00 $42,900.00 Dry Run Charge greater than 25 miles of VA TRP 289 $100.00 $28,900.00 Mileage for transports starting at mile 151 from VA, mileage calculation begins after mile 150 of trip and terminates at the destination of the transport MI 1723 $2.75 $4,738.25 Total Estimated 5 Month Value $1,622,758.25 Statutory Authority Permitting Other than Full and Open Competition: ( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3; ( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5; ( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6; ( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7; Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Navarre Corporation is the only responsible source that will be able to provide continuous services on an immediate and short-term basis as they are a VIP verified Service-Disabled Veteran-Owned Small Business (SDVOSB). They are currently performing the services, are familiar with the medical center and the needs of the patients being transported, have an established management approach, and all necessary labor, vehicles, and other required resources to perform services. Paratransit transportation services are critical to the medical center s timely service in delivering patient care. Disrupting the transportation of Veterans who rely on transportation assistance could be detrimental to their health if they cannot be present for their appointments. Switching companies for such a short period of performance would cause a break in critical services for the medical center and patients. Competing this short-term contract is not in the best interest of the Government. Awarding a contract to other than the incumbent would result in additional start-up costs for another contractor and time for the contractor to become familiar with medical center processes and routes, which would increase the overall contract cost and potentially cause a delay in services. The risks associated with awarding this contract to other than the incumbent are prohibitive. The long-term contract will be solicited on a competitive basis and will provide sufficient time for the contractor to take the necessary steps to be able to commence performance when the services are required and without the additional costs associated with a short-term contract. The anticipated award will be $1,622,758.25 Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract with a contract minimum of $250,000.00 and ceiling of $3,927,074.96. There is a current contract for these services. Contract No. 36C25019D0056, a firm-fixed-price IDIQ contract, was awarded to Navarre Corporation on 6/6/2019 for a base and four, one-year options with an effective date of 8/3/2019. The estimated total contract value was $7,067,500 with a contract ceiling of $7,500,000.00. Navarre has a successful past performance history with the Richard L. Roudebush VA Medical Center with providing paratransit transportation services and is familiar with its patients, locations, and processes. During option year 2, due to the COVID-19 pandemic and the additional precautions associated with social distancing that were required to be taken to protect the health and safety of the patients and drivers, the number of trips performed was significantly more than estimated for the period of performance. As a result, option year three was removed from the contract and the value added to the current option year to ensure that services would be provided until the end of the current option year. The estimated total value of the current contract that expires 8/2/2022 is $7,424,972.00 and the ceiling remains at $7,500,000.00. Due to the fact that the current contract will soon reach its ceiling, a new long-term contract is needed one year earlier than expected. The estimated value of the long-term contract will be approximately $14 million, and the Government will need a minimum of six months to plan, solicit, and award the contract. It is anticipated that the long-term contract will be awarded by 1/1/2023. Consequently, there is insufficient time to have a new long-term contract in place by 8/3/2022. A short-term contract is needed to provide continued services. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Market research was conducted by searching the Vendor Information Pages (VIP) and past procurement acquisition history. More in-depth details are found in the market research section of this document. These efforts, based on the circumstances surrounding this procurement, did not yield any other sources that can meet the Government s requirements at a fair and reasonable price without lead start-up costs. IAW FAR 5.201, this action will be synopsized at award on www.SAM.gov Contracting Opportunities section of the website and the justification will be made publicly available. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: It is anticipated that the cost to the Government will be fair and reasonable. The contracting officer will use the price analysis technique at FAR 13.106-3(a)(2)(ii) and any other price analysis techniques necessary in order to determine the prices to be fair and reasonable. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: A search was conducted on VIP using NAICS code 485991 and keyword search paratransit. The search resulted in three (3) SDVOSBs. In addition, the current incumbent is a VIP-verified SDVOSB and one other VIP-verified SDVOSB responded to a previous intent to sole source posting for this requirement. The results of market research revealed two interested VIP-verified SDVOSBs. While there was more than one SDVOSB firm identified, it was determined that only one SDVOSB could satisfy the Government's requirements, based on the current situation and circumstances, and at a fair and reasonable price which will provide the best value to the VA. Accordingly, the VA Rule of Two could not be met. Any Other Facts Supporting the Use of Other than Full and Open Competition: None. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Navarre Corporation 7649 Gulf Boulevard Navarre, FL 32566 Sonya Johnson 850-218-9283 Sonya.Johnson@yahoo.com Security Logistics Intelligence Construction Engineering Company (SLICE) 1319 5th Ave, Suite 304 Moline, IL 61265 Cecil Avery 605-221-6303 cavery@dcid63.com A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: For the long-term requirement, market research will be performed to ensure potential sources are identified in order to determine the appropriate type and degree of competition. The procurement will be competitive. Requirements Certification: I certify that the requirement, AP 36C250-22-AP-3387, for paratransit transportation services as outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. _____________________________ Erich Orrick Patient Mobility Supervisor Richard L. Roudebush VA Medical Center Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: Contracting Officer or Designee s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. _____________________________ Sally L. Leitch Contracting Officer Network Contracting Office (NCO) 10 Services Team 3 One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition. _____________________________ Toni Waggoner-Boykin, Branch Chief Services Team 3 Network Contracting Office (NCO) 10 _____________________________ Jason E. Lawson, Division Chief General and Healthcare Services Network Contracting Office (NCO) 10 _____________________________ Marie L. Smith Director of Contracting Network Contracting Office (NCO) 10 VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $75 million) or approve ($750K to $75 million) for other than full and open competition. _____________________________ Terry L. Spitzmiller Executive Director Regional Procurement Office Central (VHA)