Inactive Total Small Business Set-Aside (FAR 19.5)

Combined Synopsis Solicitation: Radios General: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.... Combined Synopsis Solicitation: Radios General: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation document will not be issued. This solicitation is issued as a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06, effective July 12, 2021. This solicitation is unrestricted, only qualified contractors may submit quotes. This requirement will be awarded on all-or-none basis. The Government will issue a Firm-Fixed Price, brand name only purchase order resulting from this solicitation. The associated North American Industrial Classification system (NAICS) Code for this procurement is 335999, with a Small Business Size Standard of 500 Employees. The FSC/PSC is 5999. Line items: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 20.00 EA APX8000 ALL BAND PORTABLE MODEL 2.5 EER# 124522 EIL# 820 CSN# 5820-693400 0002 20.00 EA CHARGER, SINGLE-UNIT, IMPRES 2 3A, 115VAC, US/NA 0003 20.00 EA BATT IMPRES 2 LIION R IP68 4850T 0004 1.00 EA 3 YEAR WARRANTY 0005 2.00 EA CHARGER DESKTOP MULTI-UNIT IMPRES 2 1 DISPLAY EXT P S 100 0006 1.00 EA MARCS Programming and Setup GRAND TOTAL 3. Statement of Work: 1. Background. The Dayton Police service is requesting replacement of their portable, all band radios. The radios are at the end of life and need to be upgraded from the APX 7000, to the most current APX 8000 model. Continuity of equipment type/brand is vital in this procurement. 2. Scope. These radios allow mobility in communication, which ensures officers are able to disseminate pertinent information from an where in the medical center, keeping patients, staff and visitors safe at all times. They are currently set up on the OhioMulti-Agency Radio Communications System (MARCS), which uses Motorola technology. This 4-in-1 radio offers limitless interoperability, the clearest, loudest audio and seamless Wi-Fi® connectivity. 3. Specific Tasks. Contractor shall provide equipment and accessories, as well as any necessary programming, configurations, and staff training. Contractor must be able to coordinate programming/setup on the MARCS system, radios are required to be able to work on this network. This is a brand name only solicitation for Motorola Radios. Exact products and manufacturer item numbers listed in section B.3 of this solicitation. Salient Characteristics: PLACE OF PERFORMANCE: The facility does have a loading dock. Delivery: 30 Days ARO FOB Point: Destination Dayton VAMC 4100 West Third Street Dayton, OH 45428 GOVERNMENT HOLIDAYS: National holidays observed by the Federal Government are as follows: New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday. 4. Applicable Provisions and Clauses: The following clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions - Commercial Items, with the following added as addenda to the clause, Addendum to 52.212-4 Contract Terms and Conditions-Commercial Items; 852.203-70; 852.219-10; 852.232-72; 852.246-71; FAR 52.252-2; 52.232-40; http://www.acquisition.gov/far/index.html, and http://www.va.gov/oal/library/vaar/index.asp (end of addendum 52.212-4) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (of which 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.225-1, 52.225-13, and 52.232-34 are applicable). The following provisions apply to this acquisition: 52.212-1, Instructions to Offerors-Commercial; 52.232-38, and http://www.va.gov/oal/library/vaar/index.asp (end of addendum 52.212-1) 52.212-2 evaluation factors: Technical; Delivery; Past Performance; and Price. 5. Offer Evaluation and Award: This is a competitive Request for Quotations (RFQ) that will be evaluated under FAR Part 12 and 13. The Government will issue a Firm-Fixed Price Purchase Order resulting from this solicitation to the responsible offeror whose offer conforms to the requirements within this solicitation and will be the most advantageous to the Government. Best Value will be how the quotes are evaluated. The following factors will be used in evaluation: A price comparison along with Technical Acceptability, Delivery, and Warranty. An Offeror s initial quote shall contain the best terms from a price and technical standpoint. Offerors are reminded that representatives from your company SHALL NOT contact any Dayton VAMC personnel to discuss this RFQ during the solicitation and evaluation process. 6. Procedure for submitting documents to the Department of Veterans Affairs. DOCUMENTS THAT ARE TO BE PROVIDED TO THE CONTRACTING OFFICER WILL BE SUBMITTED USING THE APPROPRIATE VEHICLE BELOW. email: tiera.sims@va.gov 7. Submission of Offer. All information shall be submitted in the manner described below and offerors who do not submit all information may not be considered for award. This requirement is brand name only. Contractor shall provide an authorized distribution letter. The Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized Contractor reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The Contractor shall provide new items ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Quote must be good for 90 calendar days after close of this Combined Synopsis Solicitation. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. CONTRACTORS MUST STATE THEIR BUSINESS SIZE when submitting their quote AND if the item is on an FSS/GSA schedule awarded to the Contractor include the schedule information on your quote. Quotes are to be broken out to include line item pricing for each line item. RESPONSES ARE DUE: Tuesday, August 10, 2021 at 2pm. Offers will only be accepted electronically via e-mail to tiera.sims@va.gov. Enter RFQ 36C25021Q0909 Radios in the email subject line.