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This Sources-Sought Notice is to conduct market research for Preventive Maintenance Services for Reverse Osmosis Equipment. The VA Ann Arbor Healthcare System is seeking one base year contract and fou... This Sources-Sought Notice is to conduct market research for Preventive Maintenance Services for Reverse Osmosis Equipment. The VA Ann Arbor Healthcare System is seeking one base year contract and four option years for Preventative Maintenance of the Evoqua Reverse Osmosis Equipment Systems. The contractor shall furnish all necessary labor, materials, parts, supervision, management, management support, transportation, supplies, and equipment necessary to furnish the services listed below, which are subject to changes should a solicitation be issued as a result of this notice. INTRODUCTION: The Evoqua Reverse Osmosis (RO) Water Equipment Systems are comprised of one set of RO water systems serving the Sterile Processing Department and two RO Water Systems serving Lab and Pathology Department. The preventative maintenance services consist of evaluating system components, replacing consumable system components, generating Field Service Reports, and recommending corrective actions for deficiencies. The Preventive Maintenance Service shall consist of quarterly, semi-annual, annual visits to meet scheduled maintenance intervals. Preventative Maintenance shall be performed on the components listed below at the specified intervals. CONFORMANCE STANDARDS: Services provided in this contract shall conform to original equipment manufacturer maintenance and operation instructions, AAMI Standard 79, and AAMI TIR 34:2014 recommendations for the water quality necessary for the reprocessing of medical instruments, and all other applicable AAMI Standards. REQUIRED WORK: Sterile Processing Service - Reverse Osmosis Water System Preventative Maintenance SPS RO System Quarterly Replace Hot Water Prefilter Housing (Part No.: W2T158613, Quantity: 5) Replace Cold Water Prefilter Housing (Part No.: W2T159682, Quantity: 5) Replace 20", "Big Blue" Inlet Pre-Filter (Model No.: FCXBF2005, Part No.: W2T150325, Quantity: 1) Deliver 3.6 cu. ft. Mixed Bed Tank and Replace as indicated by monthly evaluations (Part No.: W5TDIMB10360FSP, Quantity: 1) SPS RO System Semi-Annually Replace 3.6 cu. ft. Carbon Tank (Part No.: W5TDIRAC0360FSP, Quantity: 1) Replace 10", 0.2 Micron Filter (Model No.: FCWNF09S2, Part No.: W2T177036, Quantity: 1) Replace Ultraviolet Bulb (Model No.: ZCSPL3084, Part No.: W2T169640, Quantity: 2) Replace Ultraviolet Quartz Sleeve (Model No.: ZCSPQ3184, Part No.: W2T164367, Quantity: 2) Replace Ultraviolet for Total Organic Carbon (TOC) Monitor (Part No.: W2T197062, Quantity: 1) Replace TOC Monitor Solution Set Semi-Annual (Part No.: W2T292065, Quantity: 1) SPS RO System Annually Replace Reverse Osmosis Membrane Filters (Part No. W2T200165, Quantity: 3) Perform Loop Sanitizing Replace Filter 60um for Total Organic Carbon (TOC) Monitor (Part No.: W2T368636) Replace Filter Cartridges, 20", 0.05um HLLW FBR UF CODE (Part No.: W2T149000, Quantity: 7) Replace Filter, 10", 0.2um, Code F Pleated Vent (Part No.: W2T165787, Quantity: 1) Replace Filter Cap, 0.2UM 1-2 NPT (Part No.: W2T165344, Quantity: 6) Pathology and Lab Services Reverse Osmosis Water Systems Preventative Maintenance Medica 30, Room E318 (Serial No.: ME30A2310210, ID No.: 0012015929) Semi-Annually Replace Filter, Ultra Micro 0.05um (Part No.: W2T142549, Quantity: 1) Replace Cart 9.75 5um Code F PP String Wound (Part No.: W2T159664, Quantity: 1) Replace Filter Cap, 0.2um 1-4 NPT (Part No.: W2T165805, Quantity: 1) Replace Filter, Composite Vent Air 0.2um (Part No.: W2T167303, Quantity: 1) Replace POU Filter for Small Option and Med (Part No.: W2T167308, Quantity: 1) Replace Lamp, UV 254 NM for Optn 2/4/5 Medi (Part No.: W2T167317, Quantity: 1) Replace SDI React Carbon 1.2CF FBGLS STD PO (Part No.: W5TDIRAC0120FSP, Quantity: 1) Replace SDI MIXBED1 1.2CF FBGLS STD POT (Part No.: W5TDIMB10120FSP, Quantity: 1) Replace RO Cartridge 7.5 LPH Flow Rate (Part No.: W2T167307, Quantity: 2) Medica 15, Room E326 (Serial No.: ME00015946, ID No: 0013008807) Semi-Annually Replace Pre-Treatment Cartridge for Small O (Part No.: W2T167305, Quantity: 1) Replace Filter CTRDG, Deionization DI Twin Pac (Part No.: W2T167306, Quantity: 1) Replace Filter Cap, In Line 0.2um (Part No.: W2T167312, Quantity: 1) Replace Filter, Composite Vent Air 0.2um (Part No.: W2T167303, Quantity: 1) Replace Cart 20 5um Code F PP String Wound (Part No.: W2T170725, Quantity: 1) Replace Lamp, UV 254 NM for Optn 2/4/5 Medi (Part No.: W2T167317, Quantity: 1) Replace RO Cartridge 7.5 LPH Flow Rate (Part No.: W2T167307, Quantity: 2) Replace Duplex, Pretreatment kit for Small B (Part No.: W3T185358, Quantity: 1) DI Tank (ID No.: 0012044124) Semi-Annually - Including Tank Exchange Replace Cart 9.75 0.2um CDE F Asym Polysul (Part No.: W2T177036, Quantity: 1) Replace SDI React Carbon 0.79CF FBGLS STD PO (Part No.: W5TDIRAC0079FSP, Quantity: 1) Replace SDI MIXBED1 0.79CF FBGLS STD POT (Part No.: W5TDIMB10079FSP, Quantity: 2) Replace Cart. 9 ¾ , 1um Code F Polypro R (Part No.: W2T159711, Quantity: 1) COVERED EQUIPMENT: The following is a list of the equipment and components the vendor shall be qualified to service, adjust and maintain: 4.1 Sterile Processing Service W2T164518, HOUSING FLTR INDUSTRIAL 304SS 5 RD - Prefilter Housing Qty 2 W5TDIRAC0360FSP, SDI REACT CARBON 3.6CF FBGLS STD PO Qty 1 W3T332697, M41RGP 3 MEMB VERT 460VAC (M41RGPV003D) Qty 1 W5TDIMB10360FSP, SDI MIXBED1 3.6CF FBGLS STD POT Qty 1 W2T813107, TANK,CONE BTM 500GAL PE STD Qty 1 W2T165787, CART 10" 0.2UM CODE F PLTD VNT Qty 1 W2T179895, PUMP MULTI CEN 3PH 460 CRNE5-5, Qty 2 W2T185418, Panel Qty 1 W2T144487, UV UNIT,DISFECT MP2SL 120V/60HZ NO OPTNS; Qty 1 W2T541231, TRANSMITTER,M800 ISM/PULSE 120VAC 4 CH; Qty 1 W2T149000, 7 Round Ultrafilter Housing Qty 1 4.2 Pathology and Lab Service W3T317159, Kit, Leak Prevent 115 .500 No BRS VLV; Qty 1 W2T809169, Valve, PRV .50 .25 NPT F I/O 250 PSI BRZ; Qty 1 W2T177833, Medica 15 W/BOOSTER PUMP; Qty 1 W2T159477, DV25 MODUL DOCK VSL 25 LIT; Qty 1 W2T183873, BRACKET, WALL MOT 25/40L RESERV; Qty 1 W2T169124, VALVE, SHUT OFF 0.3125 USH FIT, Qty 7 DELIVERABLE REPORTS: The Contractor shall deliver legible field service reports immediately at the completion of each visit. The reports shall summarize the work performed, document the names of technicians performing the work, arrival and departure times, issues found, and any deviations from planned work. REPORTING REQUIREMENTS: The Contractor is required to schedule an appropriate service date with Facilities Management two weeks in advance of performance. The service dates will be subject to short notice or immediate change based on operational needs of the affected departments. The COR will coordinate with the Sterile Processing Department and the Pathology and Lab Department to minimize operational impacts and preserve the schedule as best as possible. The Contracting Officer Representative (COR) shall have the final approval of the time for the Preventative Maintenance. Contractors shall check in with the Plant Supervisor or designee, and sign into the plant daily logbook with arrival time, name of technician(s), and general nature of the visit. Check in is mandatory. Scheduled service will be performed during normal business hours, Monday through Friday, 8:30am to 4:30pm. This excludes the Federal Holidays of New Year s Day; Martin Luther King Day; President s Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veteran s Day; Thanksgiving Day; Christmas Day; and any other declared Federal Holiday by the President of the United States. The Contractor shall document services rendered on a legible field service report and deliver to the Plant Supervisor or designee following the completion of service work. The Contractor shall sign out of the plant daily logbook, with departure time, name of technician(s), and any deviations to the planned work. Check out is mandatory. SAFETY REQUIREMENTS: In the performance of this contract, the Contractor shall take such safety precautions as OSHA may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served on the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work and hold the Contractor in default. COMPETENCY OF SERVICE PERSONNEL: All contractor personnel shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training at https://www.tms.va.gov/learning/user/login.jsp. The contractor shall deliver copies of the completion certificates for all contractor personnel to the COR. The certificates shall be delivered before or at the time the personnel arrive at the VA facility. Failure to complete the mandatory annual training and sign the Privacy Training annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. The contractor must submit in writing, prior to contract award, a resume detailing the experience, training records, and certifications of personnel responsible for the oversight and performance of required work. The resume must demonstrate a minimum of four years of direct experience in process water systems for employees overseeing the required work. An employee demonstrating the minimum experience level must always be physically present to supervise the task performance of lesser qualified technicians. The contracting officer representative will have final approval authority related to the technical acceptability of the contractor s merits. Please respond if you have the ability and intent to complete this requirement. Include the following information in your response: Capabilities Statement; DUNS number provided directly in email message response; Company name and address; Point of contact information (name, phone, email); Socioeconomic size status (example: large, small, WOSB, SDVOSB, etc.); Would you be performing as a Prime, or subcontracting the services? FSS or GSA contract number, if applicable; Please provide an estimated overall cost for each item/service listed in the requirement above: SPS Quarterly PM service and parts: $ __________ SPS Semi-Annual PM service and parts: $ __________ SPS Annual PM service and parts: $ __________ Pathology/Lab Medica 30 Semi-Annual PM service and parts: $ __________ Pathology/Lab Medica 15 Semi-Annual PM service and parts: $ __________ DI Tank Including Tank Exchange Semi-Annual service and parts: $ _________ This Sources Sought Notice is intended to locate any business capable of performance. The anticipated NAICS Code for this requirement is 221310. All responses shall be submitted via email by Friday, August 7, 2020, at 2:00 PM Eastern Standard Time (EST). Email-only responses shall be submitted to Jeanne Ortiz at jeanne.ortiz@va.gov and shall include the solicitation number in the email subject line. Phone calls shall not be accepted for this notice. Disclaimer and Important Notes: This Sources Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and, it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Sources Sought Notice, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. At this time no solicitation exists; therefore, do Not Request a Copy of the Solicitation. After a review of the responses received, a pre-solicitation notice and solicitation may be published on Contracting Opportunities through beta.SAM.gov. It is the potential offeror's responsibility to monitor Contracting Opportunities for release of any future solicitation that may result from this Sources Sought Notice. However, responses to this Sources Sought Notice will not be considered adequate responses to any resultant solicitation.