Inactive Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 538-20-2-088-0047 Posted Date: 01/29/2020 Original Response D... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 538-20-2-088-0047 Posted Date: 01/29/2020 Original Response Date: 02/07/2020 Current Response Date: 02/18/2020 Product or Service Code: 8540 Set Aside (SDVOSB/VOSB): VOSB NAICS Code: 322291 Contracting Office Address Network Contracting Office (NCO) 10 2780 Airport Dr., Suite 340 Columbus OH 43219 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04 (eff. 1/15/2020) The associated North American Industrial Classification System (NAICS) code for this procurement is 322291, with a small business size standard of 1,500 employees. The Chillicothe VA Medical Center, 17273 State Route 104, Chillicothe OH 45601 is seeking to purchase 42 stainless steel paper towel holders KG02 and 42 stainless soap dispensers KG08. These items must be ligature resistant and meet our specifications provided. All interested companies shall provide quotes for the following: ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 42.00 EA KG02: Stainless steel paper towel dispenser that provides a safe and effective means of dispensing paper towels. Ligature Resistant by design it has a shaped top with smooth edges making it suitable for the most challenging environments. Secure the dispenser to the wall using the security screws provided. LOCAL STOCK NUMBER: CCS-KG02 Funding/Req. Number: 1 0002 42.00 EA KG08 MANUAL SOAP DISPENSER GOJO COMPATIBLE. Stainless steel surface mounted manual liquid soap dispenser for GoJo soap refills. Soap dispenses from the manually operated unit to provide a hygienic and ligature resistant solution to hand sensitization. Uses the Gojo LTX-12: 1250 ml refill cartridges. LOCAL STOCK NUMBER: CCS-KG08 Funding/Req. Number: 1 GRAND TOTAL Place of Performance Address: VA Medical Center, 17273 State Route 104, Chillicothe OH 45601 Country: UNITED STATES Award shall be made to the lowest offer whose quote is the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: technical capability factor past performance, and price. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (Oct 2018) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Oct 2018) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Aug 2019) This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Quotes shall be sent by e-mail only to: percy.johnson2@va.gov no later than 1:00pm EST, February 18, 2020. Telephone inquiries will not be accepted. Questions pertaining to this solicitation shall be sent by e-mail only to: percy.johnson2@va.gov no later than 1:00pm EST, February 14, 2020. Questions received after the specified date and time will not be considered. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to: Point of Contact Department of Veterans Affairs NCO 10 Contracting ATTN: Percy Johnson percy.johnson2@va.gov ***Please note: Contractor shall provide an authorized distribution letter. The Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized Contractor reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The Contractor shall provide new items ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. STATEMENT OF WORK (SOW) 1. Background. Building 26 current construction project did not include the accessories (paper towel holders and soap dispensers) in the construction contract, and the VA is to supply, and the contractor is to install. These accessories are made specifically for acute behavioral health units because they are ligature resistant. 2. Scope. Provide QTY. 42 stainless steel paper towel holders KG02 and QTY. 42 stainless soap dispensers KG08. These items must be ligature resistant and meet our specifications provided. We are currently renovating our acute mental health unit Building 26 first floor and the accessories were not provided in the construction project, but the contractor will be installing the accessories per contract. This order is to be delivered to the VA Medical Center Chillicothe OH, 45601. 3. Specific Tasks. Provide QTY. 42 stainless steel paper towel holders KG02 and QTY. 42 stainless soap dispensers KG08 detailed information about the items listed below. These items must be ligature resistant and meet our specifications provided. Deliver items to Building 23 Warehouse Chillicothe VA Medical Center. If any paper towel holders are found to be damaged at the time of delivery they are to be re-ordered and replaced in a timely manner. KG02 Paper Towel Dispenser (QTY, 42) Dimensions Height 17 1/2 Width: 13 ½ Item Description The KG02 paper towel dispenser allows for safe dispensing of multi-fold standard paper towel sheets. It is made from high-grade stainless steel and is anti-ligature by design. Constructed of a secure outer casing with cam-lock operation to allow staff to lower inner cassette for refill. The unit is supplied with a standard key and security screws for installation. Warranty 10 Year Guarantee*For faulty manufacture and not for damage KG08 Soap Dispenser (QTY.42) Dimensions Height 17 ½ Width 6 ¾ Depth 4 3/8 Width 21" Item Description The KG08 manual liquid soap dispenser designed to cartridges. The unit dispenses soap when the button is pressed on the bottom of the dispenser. It is made from high-grade stainless steel and is anti-ligature by design. Constructed of a secure outer casing with secure key lock to allow inner cassette to drop down and refill. The unit is supplied with a standard key and security screws for installation. Warranty 10 Year Guarantee* *For faulty manufacture and not for damage Tia Manring, Interior Designer, is the point of contact for this contract and will be the point of contact for scheduling delivery and for signing off on paperwork. Accessories must be delivered to / Building 23 Warehouse during normal business hours Monday Friday from 8:00 a.m. 3:00p.m., excluding nights, weekends and holidays. 4. Performance Monitoring The Chillicothe VA Interior Designer (Tia Manring) will be the point of contact for deliveries and installations. If any issues arise the Interior Designer must be notified. If any materials arrive damaged it is to be noted on final paperwork and to be replaced as needed at no cost to the Chillicothe VAMC. 5. Other Pertinent Information or Special Considerations. Identification of Possible Follow-on Work. If any pieces of furniture are damaged, it is the contractor s responsibility to replace at no cost to the VAMC and coordinate delivery and install of the replacement pieces with the Interior Designer (Tia Manring). b. Identification of Potential Conflicts of Interest (COI). N/A Identification of Non-Disclosure Requirements. N/A d. Packaging, Packing and Shipping Instructions. Provide and Deliver QTY. 42 stainless steel paper towel holders and QTY. 42 stainless soap dispensers detailed information about the items listed below. These items must be ligature resistant and meet our specifications provided. Deliver items to Chillicothe VA Medical Center, Building 23 Warehouse , 17273 State Route 104, Chillicothe OH 45601. e. Inspection and Acceptance Criteria. Inspection upon delivery by the interior designer. 6. Risk Control Accessories to be delivered to Building 23 Warehouse. 7. Place of Performance. VA Medical Center Chillicothe OH 45601. 8. Delivery Schedule. Delivery of products April 2020.