Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: 36C25019Q1225 Posted Date: 07/26/2019 Original Response Date:... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: 36C25019Q1225 Posted Date: 07/26/2019 Original Response Date: 08/01/2019 Current Response Date: 08/01/2019 Product or Service Code: 6530, Hospital Furniture, Utensils, and Supplies Set Aside: Service Disabled Veteran Owned Small Business NAICS Code: 337127, Institutional Furniture Manufacturing Contracting Office Address: Department of Veterans Affairs, Network Contracting Office (NCO) 10, VHA Regional Procurement Office (RPO) Central, 3140 Governor s Place Blvd, Suite 210, Kettering, OH 45409. Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01, effective 06/05/2019 and VAAR Update 2008-14, effective 06/12/2019. The associated North American Industrial Classification System (NAICS) code for this procurement is 337127, Institutional Furniture Manufacturing with a small business size standard of 500 employees. This is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside procurement. The Battle Creek VA Medical Center has a requirement for forty (40) heavy duty, ligature resistant, healthcare grade dayroom lounge chairs. Healthcare grade lounge chairs are required for the dayrooms of two (2) locked inpatient behavioral health units. Chairs shall be used by patients in between classes and at the end of the day while winding down and relaxing. Chairs must support that type of activity. Delivery shall be made to the Battle Creek VA Medical Center Warehouse, 5600 West Dickman Road, Battle Creek, MI 49037. Chairs may be drop shipped to the warehouse. No installation required. Quotes shall be separated by line item for ease of evaluation. Line Items Line Item Mfr. Part/Item # Description Quantity 1 LA1GRD4GRDG_GGRADG NORIX HARMONY SQ BACK ARMCHAIR 26 2 LA4GRD4GRDG_GGRDG NORIX HARMONY SQ HI BACK ARMCHAIR 14 Technical Requirements: Shall be heavy duty, ligature resistant lounge chairs Shall be covered with 2 complementary healthcare grade fabrics, grade 6 or equal Shall have a comfortable sit using adequate foam Shall have no springs or other materials that could be used as a potential weapon Interior workings shall be enclosed and screwed in place with tamper proof hardware Each chair shall be individually weighted in excess of 100 pounds Shall have glides or other provisions everywhere the chair meets the floor APPLICABLE PROVISIONS AND CLAUSES: The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) Addendum to 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) FAR 52.204-13, System of Award Management Maintenance (Oct 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (Jul 2016) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractor (Dec 2013) FAR 52.243-1, Changes Fixed Price (Aug 1987) VAAR 852.203-70, Commercial Advertising (Jan 2008) VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Jul 2016) (DEVIATION) VAAR 852.219-74, Limitations on Subcontracting Monitoring Compliance (Jul 2018) VAAR 852.232-72, Electronic Submission of payment Requests (Nov 2018) VAAR 852.246-71, Rejected Goods (Oct 2018) VAAR 852.247-74, Advance Notice of Shipment (Oct 2018) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (May 2019) Of which are included and applicable: FAR 52.209-6, Protecting the Government s Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) FAR 52.219-28, Post Award Small Business Program Representation (Jul 2013) FAR 52.222-19, Child labor Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126) FAR 52.222-21, Prohibition of Segregated Facilities. (Apr 2015) FAR 52.222-26, Equal Opportunity (Sep 2016) FAR 52.222-36, Equal Opportunity for Workers with Disabilities. (Jul 2014) FAR 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving. (Aug 2011) FAR 52.225-1, Buy American Supplies. (May 2014) FAR 52.225-13-Restrictions on Certain Foreign Purchases. (Jun 2008) FAR 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management (Oct 2018) The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Items (Oct 2018) Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items (Oct 2018) FAR 52.204-7, System for Award Management (Oct 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016) FAR 52.214-21, Descriptive Literature (Apr 2002) FAR 52.212-3, Offeror Representations and Certification-Commercial Items (Oct 2018) The full text of provisions or clauses may be accessed electronically at this/these address(es): http://acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp This is an open-market combined synopsis/solicitation. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition. OR The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: (Contractor shall list exception(s) and rationale for the exception(s)). OFFER AND EVALUATION OF AWARD: This is a competitive Request for Quotations (RFQ) that will be evaluated under FAR Part 12 and 13. The Government will issue a Firm-Fixed, Price Purchase Order, resulting from this solicitation, to the responsible offeror whose offer conforms to the requirements within this solicitation and will be the most advantageous to the Government. Quotes will be evaluated by Best Value. The following factors will be used in evaluation: technical capability and functionality, warranty, past performance, and price. An Offeror s initial quote shall contain the best terms from a price and technical standpoint. Offerors are reminded that representatives from your company SHALL NOT contact any Battle Creek VAMC personnel to discuss this RFQ during the solicitation and evaluation process. PROCEDURE FOR SUBMITTING DOCUMENTS TO THE DEPARTMENT OF VETERANS AFFAIRS: DOCUMENTS THAT ARE TO BE PROVIDED TO THE CONTRACTING OFFICER WILL BE SUBMITTED USING THE APPROPRIATE VEHICLE BELOW. email: stacy.massey@va.gov SUBMISSION OF OFFER: All information shall be submitted in the manner described below, and offerors who do not submit all information may not be considered for award. Contractor shall provide an authorized distribution letter. The Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized Contractor reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The Contractor shall provide new items ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. This requirement will be awarded on all-or-none basis. Delivery and installation shall be provided no later than 8-10 weeks after receipt of order/award of contract. Contractor shall deliver items FOB destination. The contractor shall deliver all line items to the Place of Performance. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Quotes shall be separated by line item for ease of evaluation. Quote package shall include descriptive literature. Literature shall include current warranty provisions to support the government s evaluation of the offered product(s). RESPONSES ARE DUE: Thursday, August 1, 2019 at 4:00pm EST. Offers will only be accepted electronically via e-mail to stacy.massey@va.gov. Enter RFQ 36C25019Q1225 IMH Dayroom Lounge Chairs in the email subject line.