66--Audiometric Sound Booths
Combined Synopsis Solicitation: Audiometric Sound Booths General: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplement... Combined Synopsis Solicitation: Audiometric Sound Booths General: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This notice constitutes the only solicitation; quotations are being requested and a written solicitation shall not be issued. The solicitation number is 36C25018Q0880 and is issued as a Request for Quote (RFQ). This solicitation document incorporates provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-02, effective June 6, 2019. This procurement is for Full and Open Competition. This requirement shall be awarded on an all-or-none basis. The applicable North American Industry Classification System Code (NAICS) is 334510 and the small business size standard is 1,250 Employees. Line items: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES UNITS UNIT PRICE 0001 Custom single wall control/double wall exam suite; Outside dimensions: 18'-10" wide x 10'-4" deep x 8'-10" high; Control room inside dimensions: 8'-0" wide x 9'-8" deep x 7'-2" high; Exam room inside dimensions: 8'-6" wide x 8'-4" deep x 6'-6" high 1 EA __________ 0002 Custom single wall control/double wall exam suite; Replace existing booths; Outside dimensions: 18'-8" wide x 10'-4" deep x 8'-10" high; Control room inside dimensions: 7'-0" wide x 9'-8" deep x 7'-2" high; Exam room inside dimensions: 9'-0" wide x 8'-4" deep x 6'-6" high 2 EA __________ 0003 Receive, Delivery, and Installation of Sound Booths; Complete disassemble and disposal of existing sound suite; Complete assembly of new sound suite 3 EA __________ 3. Statement of Work: BACKGROUND The Dayton VA Medical Center is replacing three (3) of the Audiology Sound Booths with new custom single-wall control/double-wall exam audiometric sound booths, including disassemble and disposal, removal of existing sound booths and installation of new sound booths, to offer these services. SCOPE The contractor shall be responsible for prefabricating audiometric examination booths and rooms/suites suitable for the use in testing, calibration, and recording of aural acuity. A booth is defined as a free-standing examination room. An audiometric booth covered by the specifications include all enclosure panels, components, wiring, lighting fixtures (including dimmers), ventilation silencers, and installation to make the booth completely operable. Additionally, the contractor shall be responsible for removal and disposal of the (1) damaged sound booth. EQUIPMENT SPECIFICATIONS The new contract shall be a Firm-Fixed Price Purchase Order. The Contractor shall furnish all equipment and installation and removal of the audiometric sound booths. Product shall be clean and in good/working condition upon delivery. Contractor s employees shall be discreet, tactful, demonstrate concern, compassion, and patience with a high degree of professionalism and understanding. The location of delivery shall be at the Dayton VAMC, Audiology Service, Bldg. 330/Rm. 2D144, 4100 West Third Street, Dayton, OH 45428. Equipment Specifications: The technical specifications for the Audiometric Sound Booths are as follows: Sound Booth #1 (specifications are outlined in VHA Handbook 1170.02, Appendix D, Booth Audiometric Examination Specifications [IB 11-87, June 1993], dtd March 14, 2011) Shall be single-walled operator side (control) Shall be double-walled test suite (exam) Approximate sizes: Outside dimensions: 18'-10" wide by 10'-4" deep by 8'-10" high Control room inside dimensions: 8'-0" wide by 9'-8" deep by 7'-2" high Exam room inside dimensions: 8'-6" wide by 8'-4" deep by 6'-6" A maximum of four (4) inch tolerance is allowed on length and width to permit booth to fit into standard footages of space Booth shall consist of the following: Vibration isolation system Floor assembly Wall and roof panel assembly Acoustical door units Three acoustic doors per Booth suite (1 door for the control room and 2 doors for the exam room); i.e. Double in-swing / out-swing door system. 36 clear opening, double magnetic seals with cam-lift hinges. Magnetic door holders to hold doors on open position. All fire rating requirements must be met. Acoustical window units Acoustic window for patient observation, 36 wide by 30 high / Windows in both the control and exam doors with adjustable built-in privacy blinds. Assembly hardware, including connecting panel joints Electrical and lighting wiring, components, and fixtures Includes: Electrical service via a minimum 20-foot grounded power cord. Two (2) quad outlets beneath observation window, control side. Two (2) quad outlets beneath observation window, exam side. Four (4) additional quad outlets, exam side Conduit drop, rough in for phone / network, control and exam sides adjacent to observation window. Conduit drop, rough in for thermostat, control side near light dimmer switch Silenced forced air ventilation system or packaged air conditioning silencers for connection to building HVAC systems Carpeting Paint and other specified finishes Dust seals/shields and closure strips Jack panel Recessed LED lighting Trim: Extended roof apron panels, 8 above roof line of booth. Vertical closure panels to close gaps to booths walls for up to 6 wide airspace Meet all fire rating requirements Sound Booth #2 and #3 (specifications are outlined in VHA Handbook 1170.02, Appendix D, Booth Audiometric Examination Specifications [IB 11-87, June 1993], dtd March 14, 2011) Shall be single-walled operator side (control) Shall be double-walled test suite (exam) Approximate sizes: Outside dimensions: 18'-8" wide by 10'-4" deep by 8'-10" high Control room inside dimensions: 7'-0" wide by 9'-8" deep by 7'-2" high Exam room inside dimensions: 9'-0" wide by 8'-4" deep by 6'-6" high A maximum of four (4) inch tolerance is allowed on length and width to permit booth to fit into standard footages of space Booth shall consist of the following: Vibration isolation system Floor assembly Wall and roof panel assembly Acoustical door units Three acoustic doors per Booth suite (1 door for the control room and 2 doors for the exam room); i.e. Double in-swing / out-swing door system. 36 clear opening, double magnetic seals with cam-lift hinges. Magnetic door holders to hold doors on open position. All fire rating requirements must be met. Acoustical window units Acoustic window for patient observation, 36 wide by 30 high / Windows in both the control and exam doors with adjustable built-in privacy blinds. Assembly hardware, including connecting panel joints Electrical and lighting wiring, components, and fixtures Includes: Electrical service via a minimum 20-foot grounded power cord. Two (2) quad outlets beneath observation window, control side. Two (2) quad outlets beneath observation window, exam side. Four (4) additional quad outlets, exam side Conduit drop, rough in for phone / network, control and exam sides adjacent to observation window. Conduit drop, rough in for thermostat, control side near light dimmer switch Silenced forced air ventilation system or packaged air conditioning silencers for connection to building HVAC systems Carpeting Paint and other specified finishes Dust seals/shields and closure strips Jack panel Recessed LED lighting Trim: Extended roof apron panels, 8 above roof line of booth. Vertical closure panels to close gaps to booths walls for up to 6 wide airspace Meet all fire rating requirements Installation The contractor shall be factory trained on proper booth installation techniques and shall install audiometric booths and all specified components in the Audiology Service The contractor shall completely assemble audiometric booth and all associated components which are provided by the manufacturer. Outlets, plug strips, light fixtures, and all other electrical components internal to the booth shall be installed and booth wiring shall be connected to the main junction box connection point. HVAC silencers shall be installed on the audiometric booth walls or roof. Final connection of HVAC services, main electrical power, thermostats and any other building services are the responsibility of the Government. The contractor shall furnish, with each booth, two copies of the equipment manual containing installation, operation, and maintenance instructions; a block diagram showing wiring between related pieces of equipment which make up the complete system; and a parts data section. The parts data section shall include a list of parts and an illustration of all replaceable parts with replacement instructions. Replacement parts are defined as a part or component thereof that can be removed or exchanged for a like item and restored to its original position without breaking welds or requiring a special operation. The parts list shall identify the contractor s part number. The parts illustrated shall have an identifying number or name for cross reference to parts list. The manual shall include a wiring diagram including ground connections with all major components identified by name. Specific Tasks: Once the project is approved, there are many specific tasks that must be completed in the following order to effectively ensure proper installation. Task 1-Preparing Audiometric Suite (booth)site VA (Engineering) Ensure that the area if free of flooring, ceiling tiles and drywall prior to installation of booth. If any of these items are installed, they are required to be removed for proper installation of booth Install electrical requirements (or contract to install) per approved design by the selected booth vendor. Install ventilation/HVAC requirements (or contract to install) per approved design by the selected booth vendor Task 2 Installation of Audiometric Suite (booth) Audiometric Suite (booth) Vendor (once awarded) shall: Construct the booth according to pre-approved specifications/design Give a two-week notice as to the installation date of the Audiometric Suite (booth) Paint, to match existing corridor color, around the outside door, the main door from the hallway into the Audiometric Suite (booth). Be responsible for any damage caused to the property by its company or subcontractors and promptly provide restitution for repair, but not less than one week from when damage occurred. Remove all trash and clean up installation area daily Install the pre-manufactured booth in the space described according to the pre-approved specifications/design Replace or repair the defective components. Audiometric Suite (booth) VA (Engineering): Upon delivery of materials, Engineering may conduct the following pre-installation and post-installation inspections. Should the audiometric booth fail to meet any of the requirements of this specification Task 3 Post Installation of Audiometric Suite (booth) VA (Office of Information and Technology) (OI&T) will: Install network connectivity for new booth VA (Engineering Service) will: Activate the electricity Connect pre-existing ventilation/HVAC system to the booth Task 4 Audiometric Suite (booth) certification Vendor shall repair any finish defects and ensure Audiometric booth doors are properly aligned and swing freely without binding other than as necessary for proper sealing. VA (Engineering) may conduct inspections to ensure that the Audiometric booths are installed such that the floors are level and the walls are plumb. The audiometric booth finish has proper paint coverage and no dents or scratches. Certifies electrical function and ventilation/HVAC VA (Safety) may clear the booth area for access of all services VA (OI&T) may certify data connections are operational Task 5 Furniture and Ancillary Equipment Set-up VA (Interior Design) will: Install one desk in Control side Install one desk in Exam side Deliver three office chairs in the Control side Install one waist-high table in the Exam side Deliver one bariatric patient chair Deliver one regular patient chair Deliver two trashcans Install the hand sanitizer station *Estimate list of furniture. Actual list provided to Interior Designer. VA (Bio-Medical) will calibrate and install: Grason Stadler AudioStar Pro Clinical Two-Channel Audiometer, or equivalent Noah 4 and Hearing Aid Modules on Network computer VA (OI&T) will: Install Noah network computers w/ dual monitors and power supply in both the Control room and Exam room VA (Engineering Service) will: Install wall-mounted otoscope Specific Subtasks: Subtask 1 Audiometric Booth Requirements ENCLOSURE SIZE AND CONFIGURATION REQUIREMENTS FOR SELECTION Audiometric booth shall be a Single-Wall Control/ Double Wall Exam Audiometric Suite (booth). Approximate size only listed. Actual size shall be determined by the measurements taken before bid. Single-Wall Control/ Double Wall Exam Audiometric Suite (booth): Approximate outer dimensions 249 1/8 x 142 Exam room inner dimensions 113 x 118 , Control room inner dimensions 108 x 133 ¾ with installation. All fire rating requirements specified below must be met. Doors: Two acoustic doors, 36 clear opening, double magnetic seals with cam-lift hinges. Double in-swing / out-swing door system. All fire rating requirements specified below must be met. Windows (3): One acoustic window for patient observation, 36 wide by 30 high / One window in both doors: 20 wide by 60 high. All fire rating requirements specified below must be met. Minimum Structural Requirements: Audiometric booth shall employ an isolated acoustical floor system. Isolated floor system for the audiometric booth shall support the examination room walls to fully isolate the floor, walls and ceiling of the enclosure from facility area vibrations. Floor panels shall be constructed of welded framework of formed steel channel, sheet steel top and bottom skins, and shall be fully insulated. Structural framing shall be minimum 11 gauge cold rolled steel channel sections, spaced as required to meet the structural requirements of section b). Top walking surface shall be minimum 11-gauge sheet steel. Bottom floor panel closure skin shall be minimum 20-gauge sheet steel. Floor panels shall be fully insulated with acoustical filler material which is inert, mildew resistant, and vermin resistant. Floor panel and isolation system shall accommodate a minimum of a 60 pound per square foot live load without structural deflection which exceeds L/240. Floor panels shall be welded to provide a flat, smooth walking surface, and sheet steel shall be attached to floor panel framework in a manner to prevent "popping" or "oil-canning." Any defects in floor panels that are caused as a result of broken welds or other defective construction methods shall be fully repaired by the contractor at the time of installation. The audiometric booth shall be constructed of prefabricated steel wall and ceiling panels that meet the modularity requirements of section b). Panels shall be a minimum of 4" thick, unless specified otherwise due to special acoustical considerations. Panels shall be constructed of a welded framework of formed steel channel, a solid sheet steel outer panel skin, a perforated steel inner panel skin, and shall be fully insulated. Structural framing shall be minimum 18-gauge steel channel sections on no less than 24" centers. Panel outer skin shall be minimum 16 gauge electro-galvanized, bonderized cold rolled steel. Panel inner skins shall be minimum 22 gauge electro-galvanized, bonderized perforated steel, with perforations not exceeding 1/8" diameter and a perforation pattern that provides at least the minimum sound absorption required. Audiometric booth walls, ceilings, floors, and doors shall be fully insulated with acoustical filler material which is inert, mildew resistant and vermin resistant. Insulation shall be packed into the panel so as to fully fill the panel cavities, leaving no voids. Fill materials shall provide at least the minimum sound absorption properties required . All fire rating requirements specified below must be met. Audiometric booth to include an acoustic ventilation silencer system, roof mounted supply and exhaust silencers with duct collars for 6 flex duct connection to be installed into the building s HVAC system. Audiometric booth to include two (2) quad outlets beneath window inside booth, two (2) quad outlets beneath window outside booth, three (3) additional duplex outlets. Booth to include a clinical jack panel beneath window containing twelve (12) ¼ gold plated stereo phone jacks, four (4) USB connections, and one (1) 1 ½ diameter cable pass-through. A conduit drop, rough in for fire alert device above window, control and exam sides. A conduit drop, rough in for phone/network, adjacent to control side window. Lighting: Ceiling mounted low heat high efficiency LED lighting with wall mounted switch. Trim: Extended roof apron panels, 8 above roof line of the booth. Vertical closure panels to close gaps to booths walls for up to 6 wide airspace. FIRE RATING REQUIREMENTS As a minimum, audiometric booths shall be constructed of fire rated components, as specified below, to obviate the need for a fire sprinkler system and the associated roof panel penetration necessary for installation. Wall and ceiling panels and liner materials used in ventilation system, silencers and fan housings, tested in accordance with ASTM E84-87, shall not exceed a rating of 25 for Flame Spread and 50 Smoke Developed. Carpeting shall meet the requirements of the Federal Flammability Standard FF-I-70, Standard for the Surface Flammability of Concepts and Rugs (Pill Test). Wall and ceiling panels, tested in accordance with ASTM E119-88 (or equivalent industry standard test method), shall be rated for a minimum of 60 minutes. Test data for both solid and perforated surfaces exposed to fire shall be provided. Door assemblies tested in accordance with ASTM E152-81 (or equivalent industry standard test method) shall be rated for a minimum of 45 minutes. Windows installed in fire-rated wall assemblies, tested in accordance with NFPA 257, Standard for Fire Tests of Window Assemblies (or equivalent industry test method), shall be rated for a minimum of 45 minutes. The windows to be installed fire-rated wall assemblies shall be of wired safely glass or shall be glazed with a material that has been tested in accordance with NFPA 257, Standard for Fire Test of Window Assemblies (or equivalent industry test method). Glazing material shall be installed in a metal frame in accordance with manufacturer's standard window framing details. Subtask 2 Installation The Vendor shall be factory trained on proper booth installation techniques and shall install audiometric booths and all specified components in Dayton VAMC facility. Vendor shall completely assemble audiometric booth and all associated components which are provided by the manufacturer. Outlets, plug strips, light fixtures, and all other electrical components internal to the booth shall be installed and booth wiring shall be connected to the main junction box connection point. HVAC silencers shall be installed on the audiometric booth walls or roof. Final connection of HVAC services, main electrical power, thermostats, and any other building services is the responsibility of the Government. The Vendor shall furnish, with each booth, two copies of the equipment manual containing installation, operation, and maintenance instructions; a block diagram showing wiring between related pieces of equipment which make up the complete system; and a parts data section. The parts data section shall include a list of parts and an illustration of all replaceable parts with replacement instructions. "Replacement part" is defined as a part or component thereof that can be removed or exchanged for a like item and restored to its original position without breaking welds or requiring a special operation. The parts list shall identify the contractor's part number. The parts illustrated shall have an identifying number or name for cross reference to parts list. The manual shall include a wiring diagram including ground connections with all major components identified by name. Subtask 3 Quality Assurance Upon delivery of materials, VA may conduct the following pre-installation and post-installation inspections. Should the audiometric booth fail to meet any of the requirements of this specification, contractor shall replace or repair the defective components. Inspection of Material Prior to Installation: Upon delivery of the audiometric booths, VA may inspect the panels and materials to be used to construct the booths. Individual panels and enclosure components may be visually inspected to ensure that they are identical to the physical description provided on the test reports submitted by the contractor. In the event that there are substantial deviations between the actual construction of the materials utilized to construct the enclosure and the physical description of the components on the contractor's test reports, the non-complying materials may be rejected. Individual panels may be weighed and panels that weigh more than 10% less than the panel weights indicated on contractor's test report may be rejected. Inspection After Completion of Installation: Upon completion of installation, VA may conduct inspections to ensure that the audiometric booths are installed such that the floors are level and the walls are plumb. The audiometric booth finish has proper paint coverage and no dents or scratches. Any finish defects shall be repaired by the contractor. Audiometric booth doors are properly aligned and swing freely without binding other than as necessary for proper sealing. All electrical components and jack panels operate properly. Compliance with Ambient Noise Level and Noise Reduction Requirements: Prior to acceptance and upon completion of installation, connection of building services, and with all electrical, lighting, and HVAC systems in operation, VA may conduct ambient noise level measurements at the typical patient location in the completed enclosure to ensure compliance with the maximum ambient sound pressure levels permitted by ANSI S3.1-1991 (revised to ANSI S3.1-1999 [R2008]). Measurements of the enclosure noise reduction shall be made in accordance with ASTM E336-90. Results of these noise reduction measurements made in completed enclosures shall be within 6 dB of the specified laboratory noise reduction figures. Compliance with Electromagnetic Shielding Attenuation Requirements: Prior to acceptance and upon completion of installation, connection of building services, and with all electrical, lighting, and HVAC systems in operation (but without audiometric equipment connected), VA may perform measurements of EM-shielding attenuation in accordance with the acceptance test procedures of NSA 65-6, 1964, to the extent permitted by clearances around the booth and the ambient EM noise level. The contractor shall correct the deficiencies in the audiometric booth and retest the booth until it meets all requirements of this specification. All costs associated with testing and repair of the audiometric booth shall be borne by the contractor. CONDUCT OF PERSONNEL The Contractor shall be completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all Dayton VAMC building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements shall include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract. PERSONNEL COURTESY Contractor employees shall not exhibit rude behavior. Loudness, vulgarity, rudeness, or other similar offensive conduct by an employee of the Contractor shall be grounds for denying the employee further access to the Dayton VAMC premises. SECURITY REQUIREMENTS. The Contractor shall have contractor ID when making deliveries to the facility. OTHER PERTINANT INFORMATION OR SPECIAL CONSIDERATIONS. Identification of Non-Disclosure Requirements. The Contractor shall not have access to any Dayton VAMC patient or employee sensitive information or proprietary information. No sensitive areas shall be accessed by the Contractor as this is a delivery and pick-up service only. The Contractor shall not have access to any patient sensitive information. Packaging, Packing and Shipping Instructions. The audiometric suite shall be received at the Audiology Service once the area is prepped and the sound booth is constructed. Inspection and Acceptance Criteria. Upon delivery of materials, VA may conduct the following pre-installation and post-installation inspections. Should the audiometric booth fail to meet any of the requirements of this specification, the contractor shall replace or repair the defective components. Inspection of Material Prior to Installation: Upon delivery of the audiometric booths, VA (Engineering) may inspect the panels and materials to be used to construct the booths. Individual panels and enclosure components may be visually inspected to ensure that they are identical to the physical description provided on the test reports submitted by the contractor. In the event there are substantial deviations between the actual construction of the materials utilized to construct the enclosure and the physical description of the components on the contractor's test reports, the non-complying materials may be rejected. Individual panels may be weighed and panels that weigh more than 10% less than the panel weights indicated on contractor's test report may be rejected. Inspection After Completion of Installation: Upon completion of installation, VA shall conduct inspections to ensure that the audiometric booths are installed such that the floors are level and the walls are plumb. The audiometric booth finish has proper paint coverage and no dents or scratches. Any finish defects shall be repaired by the contractor. Audiometric booth doors are properly aligned and swing freely without binding other than as necessary for proper sealing. All electrical components and jack panels operate properly. Compliance with Ambient Noise Level and Noise Reduction Requirements: Prior to acceptance and upon completion of installation, connection of building services, and with all electrical, lighting, and HVAC systems in operation, VA shall conduct ambient noise level measurements at the typical patient location in the completed enclosure to ensure compliance with the maximum ambient sound pressure levels permitted by ANSI S3.1-1991 (revised to ANSI S3.1-1999 [R2008]). Measurements of the enclosure noise reduction shall be made in accordance with ASTM E336-90. Results of these noise reduction measurements made in completed enclosures shall be within 6 dB of the specified laboratory noise reduction figures. Compliance with Electromagnetic Shielding Attenuation Requirements: Prior to acceptance and upon completion of installation, connection of building services, and with all electrical, lighting, and HVAC systems in operation (but without audiometric equipment connected), VA will perform measurements of EM-shielding attenuation in accordance with the acceptance test procedures of NSA 65-6, 1964, to the extent permitted by clearances around the booth and the ambient EM noise level. The contractor shall correct the deficiencies in the audiometric booth and retest the booth until it meets all requirements of this specification. All costs associated with testing and repair of the audiometric booth shall be borne by the contractor. PLACE OF PERFORMANCE The VA Medical Center is equipped with a loading dock; suggested box truck with lift gate for versatility block with delivery. This shall be FOB Destination. Deliver to: Dayton VA Medical Center 4100 West Third Street, Dayton OH 45428 PERIOD OF PERFORMANCE 30 Days ARO HOURS OF WORK Normal business hours are regularly conducted Mon-Fri 8am to 4:30pm. National holidays observed by the Federal Government are as follows: New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also, included would be any day specifically declared by the President. CHANGES TO CONTRACT The contracting officer is the only person authorized to modify any contracts. 4. Applicable Provisions and Clauses: The following clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions - Commercial Items, with the following added as addenda to the clause, Addendum to 52.212-4 Contract Terms and Conditions-Commercial Items; 52.203-17; 52.204-4; 852.203-70; 852.211-70; 852.211-72; 852.232-72; 852.237-70 852.246-71; FAR 52.252-2: http://www.acquistion.gov/far/index.html, and http://www.va.gov/oal/library/vaar/index.asp/; 52.232-40; 52.204-13; 52.204-18; (end of addendum 52.212-4) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (of which 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.225-1, 52.225-13, and 52.232-33 are applicable). The following provisions apply to this acquisition: 52.212-1, Instructions to Offerors-Commercial, with the following added as addenda to the Provision, Addendum to 52.212-1; 52.232-38; 52.233-2, Angie Carpenter, 3140 Governor s Place Blvd, Kettering, OH 45409; 852.215-70; 852.233-70; 852.233-71; 852.252-70; http://www.acquistion.gov/far/index.html, and http://www.va.gov/oal/library/vaar/index.asp/; 52.204-7, 52.204-16, 52.209-7; 852.270-1; (end of addendum 52.212-1) 52.212-2, and 52.212-3. 5. Offer Evaluation and Award. This is a competitive Request for Quotations (RFQ) that shall be evaluated under FAR Part 12 and 13. The Government shall issue a Firm-Fixed Price Purchase Order resulting from this solicitation to the responsible offeror whose offer conforms to the requirements within this solicitation and shall be the most advantageous to the Government. Best Value shall be how the quotes are evaluated. The following factors shall be used in evaluation: Technical; Delivery; Past Performance/CPARS; and Comparing Price. An Offeror s initial quote shall contain the best terms from a price and technical standpoint. Offerors are reminded that representatives from your company SHALL NOT contact any Dayton VAMC personnel to discuss this RFQ during the solicitation and evaluation process. 6. Procedure for submitting documents to the Department of Veterans Affairs. DOCUMENTS THAT ARE TO BE PROVIDED TO THE CONTRACTING OFFICER SHALL BE SUBMITTED USING THE APPROPRIATE VEHICLE BELOW. email: angie.carpenter@va.gov 7. Submission of Offer. All information shall be submitted in the manner described below and offerors who do not submit all information may not be considered for award. Contractor shall provide an authorized distribution letter. The Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized Contractor reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/sy...
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