Inactive

Questions and Answers EHRM Upgrades for Balcones Heights CBOC; Balcones Heights Mental Health CBOC and North Bexar CBOC 1. Is this project intended to be a design-bid-build, or a design-build? A. It s... Questions and Answers EHRM Upgrades for Balcones Heights CBOC; Balcones Heights Mental Health CBOC and North Bexar CBOC 1. Is this project intended to be a design-bid-build, or a design-build? A. It s intended to be design build. 2. Are you requiring clearances, credentials, or background check to be able to attend to the site visit? A. No, background check will not be required for the site visit. VA IT personnel will escort the offerors. Background checks will be done for those who win the bid before they start work. 3. We missed the site visit yesterday due to a scheduling conflict but wanted to request an opportunity to visit the site. A. No 4. Also, when do you anticipate opening up the solicitation on SAM.gov? A. Solicitation was posted 04 May 2023. 5. Will the VA provide complete existing as-build drawings (Architectural, Mechanical, Electrical & Plumbing) in electronic (PDF or DWG format) showing existing space layout, dimensions, square footage, MEP systems etc. for use in responding to this solicitation? A. The VA leases this building and does not have the architectural and MEP drawings requested. 6. If current existing spaces are not in compliance with VA Infrastructure Standards of Telecommunications Spaces Version 3.1 (or other VA Design guidelines) will they need to be modified to comply or are all existing spaces to remain in their current configuration? A. This project is to modify the existing space to meet VA requirements. Any requirements that are not practically attainable shall be identified during the design phase and brought to the attention of the VA for remediation. The designer and the VA will collaborate on the best way forward. 7. Solicitation Requirement Item 11, indicates a project completion of 360 Days from notice to proceed. The Scope of Work, Section 3, Period of Performance paragraph 3.3 outlines a period of performance of 150 days. Please clarify? A. The period of performance for this project is 150 days 8. Will the sign-in sheet of participants attending the Pre-Bid site visit be distributed? A. Yes, see attached 9. Is this project sales tax exempt? If the project is sales tax exempt will the government/ VA provide a sales tax exemption certificate? A. CO will provide tax exemption form under Title 122A 10. Will employees need badging to access the building? If so, what is the cost and process to get a badge? A. No. Badges are only required to access external employee doors.  They are created and managed on site. They are not security ID badges. 11. Is Commissioning by the owner? A. Please refer to SOW Section 1.4 Testing. Per Section 1.4.2 : Lessor will coordinate final tests with VHA COR and conduct final tests in his/her presence. Lessor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests. 12.What are the working hours on this project? A. Working hours will be general building operation hours (0730 1630) Monday Friday 13.Where will the designated parking area be for workers accessing the construction site? A. There is an open parking lot. As long as they don t have to be parked next to the building there is room. Parking adjacent to building is reserved for veterans. If staging is needed, contractors may park in rear of building to drop off material in rear access door. However, vehicle must be moved after dropping off as it is a right of way (ROW) access. 14.Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? A. No 15.Is there any work dealing with asbestos expected on this project? if so, please provide Hazardous material report? A. No 16.Is there any scope that will demolish, expand, or renovate spaces in the building? Please provide details. A. Please refer to scope of work, contract to upgrade EHRM infrastructure at N Bexar may require demolition of existing wall or hard ceiling. (pending on design) 17.Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials? Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin. A. No 18.Will the Government consider adding an economic price adjustment (EPA) clause to the solicitation given the unprecedented inflationary environment we are in. FAR 16.3203-2 already allows adding an economic price adjustment clause. A. No, this is Firm Fixed Price Contract. 19.In accordance with 13 C.F.R. § 125.8(e), please confirm that the government will accept the experience from either member of an SBA approved Joint Venture with a mentor-protégé agreement to meet the requirements of the solicitation? A. This is SDVOSB only. 20. Please clarify the allocated budget for this project. A. Balcones Heights $350,000.00; Balcones Heights MH $250,000.00; and North Bexar $275,000.00 21. Solicitation has two durations, 360 days in the 1442 form cover page and a total duration of 150 days which include design & Construction, which one is the correct one? A. 150 days 22.When is the government expecting to award project and how long after NTP is the GC to mobilize? A. After evaluation of offers and 10 days after NTP to mobilize 23. Is there a more specific scope of work that lists the number of Telecommunications rooms, offices, spaces that will be affected by this project? A. No additional scope 24.Is there a layout of the building, that the design team can use to trace conduit/ telecom data drops to into rooms affected? A. General floor plans are available 25.The RFI deadline is a day after the site visit. Most of the project analysis will be done with site visit notes: Description, dimension, and quantities. Can RFI deadline be extended by a week to allow subcontractors time to review project scope? A. No, due to time constraint of the project need date 26. Will another site visit be allowed to confirm site requirements once a design/ scope is drafted out? A. Once a vendor/contractor is awarded. No additional site visits in pre-award phase. 27.What is the company managing the BMS / controls to adjust or add any additional sensors to the existing systems? A. On-site building manager was unable to provide a determination 28.What are the companies, currently servicing the existing: access control : Security Technology of South Texas Cameras: Security Technology of South Texas BMS / Controls : On-site building manager was unable to provide a determination Fire Alarm: Western States Fire Protection of San Antonio Fiber provider: AT&T 29.Where will the new fiber/ data line be tapped from? A. DMARC room / area where existing fiber / data are located 30.Can the required superintendent on site double hat the SSHO position required? A. Yes 31.Can you please confirm that during construction, Division 27 and 28 tasks are to be managed by a full-time onsite project manager who possesses a BICSI RCDD certificate? A. Construction needs to be done according to design and design needs to be done/approved by RCDD qualified person 32.Under this project, are we to provide an allowance for additional Cat 6A cabling to support cables which may not be identified during the solicitation process? A. No 33. Has this site had any recent Wi-Fi upgrades, if not, does the site foresee Wi-Fi upgrades being performed under the NextGen wireless program which may add access points to the project scope? A. Building will not fall under NextGen wireless program, Recent upgrades were installed 34. Can you confirm the number of TR/Telecom spaces to be remediated under this solicitation? A. There are 2 solicitations. Mental Health Clinic 1 TR room and Gold & Silver Clinic 2 TR Rooms 35. What are the operating hours of the clinic? A. 0730 1630 (Monday Friday) 36. Will Telecomm Room as-built files be provided? A. No; Telecom room general as-builts which include the following (room #, area, and dimensions of space are available. 37. Will HVAC, electrical, and low voltage as-built drawings be provided? A. No SUPPLEMENTAL INSURANCE REQUIREMENTS In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (b) General Liability: $500,000.00 per occurrences. (c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage. (d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. (End of Clause) MANDATORY WRITTEN DISCLOSURES Mandatory written disclosures required by FAR clause 52.203-13 to the Department of Veterans Affairs, Office of Inspector General (OIG) must be made electronically through the VA OIG Hotline at http://www.va.gov/oig/contacts/hotline.asp and clicking on "FAR clause 52.203- 13 Reporting." If you experience difficulty accessing the website, call the Hotline at 1-800-488- 8244 for further instructions. PAYMENT & PERFORMANCE BONDS: The offeror to whom award is made will be required to furnish two bonds. A Payment Bond shall be provided on Standard Form 25A (SF 25A) and a Performance Bond shall be provided on Standard Form 25 (SF 25). Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction, which can be located under FAR 52.252-2 Clauses Incorporated by Reference. Copies of SFs 25A and 25 may be obtained from http://www.gsa.gov/portal/forms/type/TOP. AVAILABILITY OF SOLICITATION DOCUMENTS All solicitation-related documents will be published to Contract Opportunities at https://sam.gov/ . Request For Quote This solicitation is being issued as a Request For Quote ( RFQ) in accordance with FAR Part 13. SDVOSB SET-ASIDE This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSB concerns will not be considered. All SDVOSBs must be listed as verified by the Small Business Administration (SBA) Veteran Small Business Certification (VetCert). Offerors must be verified and visible in the SBA VetCert database (Veteran Small Business Certification (sba.gov)) at TIME OF SUBMISSION OF BIDS AND TIME OF AWARD. Failure to be BOTH visible and verified at the time of bid submission and time of award will result in the offeror s bid being deemed unacceptable and ineligible for award. NOTE: As of January 1, 2023, all SDVOSBs that were previously verified by the VA Center for Verification and Evaluation (CVE) are automatically granted certification by the SBA for the remainder of the firm s eligibility period. The SBA intends to grant a one-time, one-year extension of certification to current SDVOSBs verified by the VA as of the transfer date on January 1, 2023. This additional year will be added to the existing eligibility period of a current participant. New applicants certified by SBA after January 1, 2023, will receive the standard three-year certification period. The NDAA 2021 grants a one-year grace period for self-certified SDVOSBs until January 1, 2024. During the grace period, self-certified businesses have one year to file an application for SDVOSB certification and may continue to rely on their self-certification to compete for non-VA SDVOSB set-aside contracts. Self-certified SDVOSBs that apply before January 1, 2024, will maintain their eligibility through the expiration of the grace period until SBA issues a final eligibility decision. AMENDMENTS Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in the offeror s bid being considered non-responsive. QUOTE SUBMISSION A. GENERAL: (a) Offerors shall submit their bids via email to: Dr. Vinicky Ann Ervin Ph.D. (b) Only email quotes will be accepted. No original or hard copies will be accepted. (c) The bid bond shall be submitted as part of the electronic submission and the original hard copy of the bid bond shall be mailed to: Audie Murphy VA Hospital ATTN: Alfred K. Lagat 7400 Merton Minter St San Antonio, Texas 78229-5898 (e) Failure to provide electronic quotes and an electronic copy of the bid bond by the date and time set for receipt of bids may deem the quote Non-Responsive. BID PACKAGE CONTENTS: (a) Standard Form (SF) 1442 Solicitation, Offer, and Award: The offeror shall complete and sign the OFFER section of the SF 1442. Please include your company s Unique Entity Identifier associated with SAM.gov in Block 14. (b) Acknowledgement of All Amendments: The offeror shall agree to and acknowledge all amendments by either 1.) completing block 19 of the SF 1442, or 2.) returning the signed amendment form(s) with the submission. (c) Price Schedule: The offeror shall complete the Price Schedule of the solicitation. (d) Tax on Certain Foreign Procurements Notice and Representation: The offeror shall provide their response to FAR 52.229-11 (d). (e) Representations & Certifications: As the provision at FAR 52.204-7 is included in the solicitation, FAR 52.204-8 (d) applies and the fill-in for FAR 52.204-8 (b)(2) does not need to be completed. The offeror is required to complete the annual representations and certifications electronically at https://www.sam.gov. (f) Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment: The offeror shall provide their response to FAR 52.204-24 (d) Representations. (g) Information Regarding Responsibility Matters: The offeror shall provide their response to FAR 52.209-7 (b). (h) Violation of Arms Controls Treaties or Agreements: The offeror shall provide their response to FAR 52.209-13 (b) Certification. (i) Post Award Small Business Program Representations: The offeror shall provide their response to FAR 52.219-28 (h), if applicable. (j) Limitations on Subcontracting: The offeror shall complete and sign the VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction required in VAAR 852.219-75 and return it with their bid submission. A copy of the clause to be completed and included with the bid is attached as a separate document (Attachment 17 - Limitations on Subcontracting - Construction). The completed and signed form will become part of the official award documentation. (k) Experience Modification Rate: The offeror shall provide the Safety and Environmental Violations and Experience Modification Rating (EMR) information, including filling out the attached document Contractor Safety and Environmental Form. (1) Provide offeror s information pertaining to their past Safety and Environmental record. The information must contain a certification that the offeror has no more than three (3) serious, or one (1) repeat, or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations. (2) Provide offeror s information regarding their current EMR. This information shall be obtained from the offeror s insurance carrier and be furnished on the insurance carrier s letterhead. If an offeror s EMR is above 1.0, offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below. (3) Self-insured contractors or other contractors that cannot provide their EMR on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing and submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide their EMR on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR from their state-run worker s compensation insurance rating bureau. (4) If the NCCI cannot issue an EMR because the offeror lacks insurance history, the offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier s letterhead and include a letter from the NCCI indicating that it has assigned the offeror a Unity Rating of 1.0. (5) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility. (6) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors. (7) Failure to provide the above documentation may result in a determination that an offeror is non-responsive and therefore ineligible for award. DETERMINATION OF NON-RESPONSIVE Quotes received pertaining to this solicitation will be reviewed for responsiveness. Failure to provide documentation as outlined in the RFQ section of the solicitation by the date and time set for receipt of bids may deem the bid non-Responsive. DETERMINATION OF RESPONSIBILITY A Determination of Responsibility will be conducted for the apparent low bidder/awardee prior to award of the project. The above information, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. NOTE: Any information received by the Government that would be cause for a negative Determination of Responsibility may make the offeror ineligible for award. VETS 4212 Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at: http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification prior to awarding the project. SYSTEM FOR AWARD MANAGEMENT (SAM) Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/ and enter all mandatory information into the system. Offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements (see FAR 52.204-7). CONTRACT AWARD Award may only be made with the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the government, considering only price (see FAR 52.214-19). The low price will be evaluated by the Contracting Officer prior to award to confirm that it is a fair and reasonable price that is most advantageous to the Government. REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement, VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS is available to all Federal agencies and is the system used to collect and retrieve performance assessment reports used in source selection determinations. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information. Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207- 438- 1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor s registered representative. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer. Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government s evaluation being placed on file in the database with a statement that the contractor failed to respond. BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform all work as identified in the solicitation documents. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor. Please be advised that the awardee will need to coordinate with the VA Medical Center concerning badging requirements. REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT MANAGER Any reference contained within the solicitation/contract specifications and/or drawings to the VA Engineer, Resident Engineer, or Project Manager, or their abbreviations shall be replaced with Contracting Officer s Representative (COR). USE OF PROJECT LABOR AGREEMENTS Use of Project Labor Agreements for Federal Construction Projects (PLAs): Offeror(s) may submit proposals with or without a PLAs. The PLAs shall fully conform to the Federal Acquisition Regulation (FAR) Subpart 22.5 Project Labor Agreement for Federal Construction Projects. No additional credit will be assigned to proposals submitted with a PLA. PLA proposals will not be given additional credit toward selection of a proposal for award. Offeror(s) who chose to provide a proposal including PLAs shall do so in compliance with the applicable solicitation requirements.

Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Please subject Title the email as follows: RFQ 36C24W23Q0026 A site visit is scheduled for Wednesday May 17th, 2023, at 2:00 PM CST at North Bexar OPC located at 16019 Nacogdoches, Suite 110, San Anto... Please subject Title the email as follows: RFQ 36C24W23Q0026 A site visit is scheduled for Wednesday May 17th, 2023, at 2:00 PM CST at North Bexar OPC located at 16019 Nacogdoches, Suite 110, San Antonio, TX 78247. Mark Anthony Tabucbuc, Healthcare Engineer, Phone: (210) 617-5300 ext.14874, Email: markanthony.tabucbuc@va.gov General Requirements: VHA requests the Contractor provide design and construction services to include all labor, materials, tools, equipment ,transportation, supervision, and other services necessary to upgrade the leased property in accordance with the scope of work listed below: South Texas Veterans Health Care System 7400 Merton Minter Blvd San Antonio, TX 78229 LEASE AMENDMENT SCOPE OF WORK EHRM INFRASTRUCTURE UPGRADES North Bexar OPC CBOC PROJECT NO: 671-23-705NB PROJECT NAME: EHRM Infrastructure Upgrades North Bexar CBOC 1. GENERAL INTENT: The Contractor shall provide design and construction work necessary at the North Bexar OPC located at 16019 Nacogdoches, Suite 110, San Antonio, TX 78247 to support the Veterans Health Administration s (VHA) change to the new Electronic Health Record Management (EHRM). VHA requests the Contractor provide design and construction services to include all labor, materials, tools, equipment, transportation, supervision, and other services necessary to upgrade the leased property in accordance with this scope of work. 1.1 General Requirements 1.1.1 The Contractor shall provide design services and a complete design package containing drawings and specifications. The design drawings and specifications shall follow all applicable codes, manuals, standards, and guides, including those listed in Paragraph 4. 1.1.2 The Contractor shall provide construction services for the following infrastructure improvements, as necessary to meet listed requirements: 1.1.2.1 Electrical infrastructure including bonding and Building Management (BMS) interfaces to manage and monitor UPS. 1.1.2.2 HVAC infrastructure including temperature and humidity upgrades, rack and space sensors, and BMS interfaces to manage and monitor temperature and humidity. 1.1.2.3 Physical security upgrades including telecommunication room cameras, alarms, and necessary interfaces to existing security system. Location and quantities to be determined and approved during DID drawings review. 1.2 Design Effort 1.2.1 Contractor shall coordinate a Design Intent Drawings (DID) workshop with their respective design and construction team and VHA to develop, review, and complete final DIDs. 1.2.2 Design shall be completed in accordance with the schedule listed in Paragraph 3. South Texas Veterans Health Care System 7400 Merton Minter Blvd San Antonio, TX 78229 1.2.3 Contractor shall take meeting minutes and distribute meeting minutes to VA COR/LCO within three days of meeting. Meeting minutes shall be submitted by the Contractor and approved by VHA. 1.2.4 Contractor shall provide as-builts 15 days after final inspection approval by COR. 1.3 Clinic Operations 1.3.1 It is the Contractor s responsibility to provide a work plan allowing for continued operations of the CBOC. The VHA COR shall review and approve the work plan. The work plan may require after hours or weekend work. 1.3.2 Execute work to interfere as minimally as possible with normal functioning of the North Bexar OPC Clinic, including operations of utility services, fire protection systems and any existing equipment, and work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied by Veterans or VHA staff, except as approved by COR. 1.3.3 Do not store materials and equipment in other than assigned areas. 1.3.4 Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places as directed by Contractor and approved by VHA COR. All such actions shall be coordinated with the Contractor and VHA COR. Contractor shall submit a request to interrupt any such services to VHA COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. Interruptions may have to be scheduled outside of normal CBOC operational hours. 1.3.4 The Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in CBOC operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that CBOC operations will continue during the construction period. 1.4 Testing 1.4.1 The Contractor shall provide a written testing plan in accordance with specifications and Building Industry Consulting Service International (BICSI) standards. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing testing. The Contractor shall document testing results and submit to VHA. South Texas Veterans Health Care System 7400 Merton Minter Blvd San Antonio, TX 78229 1.4.2 Contractor will coordinate final tests with VHA COR and conduct final tests in his/her presence. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests. 1.5 Safety During Construction 1.5.1 The Contractor shall designate a minimum of one Site Safety and Health Officer (SSHO) at each project site that will be identified as the SSHO to administer the Contractor s safety program. 1.5.2 The designated SSHO must meet the requirements of all applicable OSHA standards and be capable (through training, experience, and qualifications) of ensuring that the requirements of 29 CFR 1926.16 and other appropriate Federal, State and local requirements are met for the project. As a minimum the SSHO must have completed the OSHA 30-hour Construction Safety class and have five (5) years of construction industry safety experience or three (3) years if he/she possesses a Certified Safety Professional (CSP) or certified Construction Safety and Health Technician (CSHT) certification or have a safety and health degree from an accredited university or college. 1.6 Infection Control 1.6.1 An Accident Hazard Analysis associated with infection control will be performed by the Contractor and VHA COR in accordance with FGI Guidelines (i.e., Infection Control Risk Assessment (ICRA)). The ICRA procedure found on the American Society for Healthcare Engineering (ASHE) website will be utilized. Construction Matrix (ashe.org) 1.6.2 The approved ICRA shall be reviewed and approved by the VHA Infection Prevention service and posted at the work site. 1.6.3 The Contractor shall implement all measures required by the ICRA. 2. STATEMENT OF WORK: 2.1 The Contractor shall ensure all below requirements from the VA Office of Electronic Healthcare Modernization Site Infrastructure and End User Device Requirements are met. 2.2 Local Area Network (LAN) 2.2.1 Reference: Infrastructure Standard for Telecommunications Spaces, Version 3.1, https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf. 2.2.12 Network Infrastructure devices supported by UPS and Emergency Power / Backup Generator as described below in 2.3. 2.3 Power South Texas Veterans Health Care System 7400 Merton Minter Blvd San Antonio, TX 78229 2.3.1 UPS Functional Requirements: This Scope of Work includes UPS requirements for OIT equipment only. All OIT equipment in the Telecommunications Room shall be connected to the UPS. 2.3.1.1 All UPS units supporting Information Technology infrastructure shall be functional and maintain a 10-minute run-time. Existing UPS to be reused; capability for remote monitoring to be installed by Contractor under this project. 2.3.1.2 UPS shall be managed and report the following information to a management system. 2.3.1.2.1 Overload 2.3.1.2.2 Battery Temperature High 2.3.1.2.3 Battery Charge Low 2.3.1.2.4 Battery Failure 2.3.1.2.5 Critical Condition (fan failure, low output voltage, etc) 2.3.1.3 UPS shall support both monitoring and remote management to include full compliance with RFC-1628 UPS Management Information Base Support for Simple Network Management Protocol (SNMP) v3.0, BaCnet and Modbus protocols. 2.3.1.4 UPS shall be connected to a monitoring system by Ethernet (wired or wireless) or serial interface (RS-232 or RS-485). 2.3.2 Upstream bonding requirements to the Secondary Bonding Busbar or Primary Bonding Busbar must use two lugs. Bonding for telecommunications equipment must be performed per manufacturer's specifications. All grounding shall comply with ANSI/NECA/BICSI 607-C, Generic Telecommunications Bonding and Grounding (Earthing) for Customer Premises, November 2015. 2.4 Heating, Ventilation, and Air Conditioning (HVAC) Design Requirements 2.4.1 Reference: U.S. Department of Veterans Affairs Office of Construction & Facilities Management HVAC Design Manual, dated May 1, 2019, https://www.cfm.va.gov/til/dManual/dmHVAC.pdf. 2.4.2 Telecommunications Rooms, Class B space temperature range 41°F to 95°F, relative humidity: 8 to 80% noncondensing. 2.4.2.1 Temperature and humidity shall be monitored in proximity to the OIT equipment rack. Place sensors either on populated rack or within 6 feet of rack. 2.4.2.2 Temperature and humidity shall be connected to a monitoring system by Ethernet (wired or wireless) or serial interface (RS-232 or RS-485). South Texas Veterans Health Care System 7400 Merton Minter Blvd San Antonio, TX 78229 2.5 Physical Security Design Requirements 2.5.1 Reference: Infrastructure Standard for Telecommunications Spaces, https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf . 2.5.2 Provide an electronic Security Management System (SMS) with a Physical Access Control System (PACS). The system shall be compatible with existing PACS, coordinate with COR and obtain approval from STXVHS police. 2.5.3 Doors shall include a mechanical spring loaded deadlocking feature (not separate deadbolt lock), PACS associate electronic Personal Identity Ve rification (PIV) card access device with keypad, electric strike and digital Closed Caption Television (CCTV) color camera routed to and directly controlled by the facility SMS. 2.5.4 Telecommunication Room security system shall be connected to a UPS or emergency backup power system. 2.5.5 Facility programmable door controller shall be fully functional in a standalone status if connection to the SMS is lost. Once the connection is restored, the local door control system shall update the SMS, regarding all operations that occurred after the connection was interrupted. Then, the SMS shall update the local door control units to current operational function. 2.5.6 The PACS and SMS shall be fully compliant with VA s PII, PIV "Smart" ID Card and at a minimum, FIPS 201-1 and NRTL (i.e. UL) listed and labeled. 2.6 Contractor/Contractor Provided Equipment 2.6.1 Rack Sensor 2.6.1.1 Manufacturer: APC 2.6.1.2 Model: NetBotz Rack Sensor Pod 150 NBPD0150 2.6.2 IT Equipment Room CheckPoint Wireless Temperature and Humidity Sensor 2.6.2.1 Manufacturer: Medical Resources 2.6.2.2 Model: TEMP125 3. PERIOD OF PERFORMANCE: 3.1 Work timelines and completion progress shall be communicated to the COR for tracking purposes. 3.2 Work shall be completed in accordance with milestones in the following paragraph (project schedule table). Note: Completion date should be 6 months prior to station Go-Live date. 3.3 Work shall meet project milestones as outlined here. South Texas Veterans Health Care System 7400 Merton Minter Blvd San Antonio, TX 78229 Award Day 0 In itial meetin g with Go v t Day 10 Schematic Design due to VA Day 20 AE meeting (Schematic Design) Day 25 35% Design due to VA Day 40 AE meeting (35%) Day 45 95% Design due to VA Day 60 AE meeting (95%) Day 65 100% Design due to VA Day 70 AE meeting (100%) Day 75 Final CD submission due to VA Day 78 Go v t ap p ro ves CD Day 90 Construction Complete Day 150 4. MANUALS, STANDARDS AND DESIGN GUIDES: The work will be completed in compliance with the following manuals, standards, and design guides. Where there appear to be contradictions, VA shall make a final determination on applicability of manuals, standards, and design guides. 4.1 VA OEHRM Site Infrastructure and End User Device (EUD) Requirements Version 2.0 (Attachment 1) 4.2 Infrastructure Standards for Telecommunications Spaces Version 3.1 (dated July 1, 2021) 4.3 HVAC Design Manual (dated November 1, 2017 with Rev dated March 1, 2020) 5. GENERAL REQUIREMENTS FOR PRIVACY INFORMATION: 5.1 Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. 5.2 Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA. 5.3 Records Manager: There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e -mail, fax, etc.].