Inactive
Notice ID:36C24E24R0009
This is a PRE-SOLICITATION NOTICE of a proposed requirement to award one (1) Indefinite Delivery/Requirements contract for patient travel support services. The VA is sponsoring a study to test the saf...
This is a PRE-SOLICITATION NOTICE of a proposed requirement to award one (1) Indefinite Delivery/Requirements contract for patient travel support services. The VA is sponsoring a study to test the safety and efficacy of an implantable skeletal prosthetic for Veterans with above the knee amputation. The study will require participants to travel from various locations within the United States to VA approved research sites in Richmond, VA, Tampa Bay, FL, Salt Lake City, UT, Seattle, WA, Minneapolis, MN and a site to be determined (TBD). The intent is to completely fund round trip airfare, ground transportation, per-diem and lodging for study participants. I. General Description of Required Services The VA study Project Manager (PM) or designee will contact the vendor to provide the minimum necessary participant information required to arrange transportation. Only minimal information will be provided to the vendor to facilitate transportation and the information will be supplied by secure, VA approve methods to protect participant Protected Health Information (PHI) and Personally Identifiable Information (PII). The vendor shall coordinate with the participant to arrange for reservations for travel while accommodating for participant s mobility limitations from the participants home of record (HOR) to and from the participating VA Medical Center via common carriers (air/train/bus). Travel may encompass airfare, ground transportation, lodging accommodations & per diem. Due to the limited mobility of the participants as related to above the knee amputation, the vendor shall ensure that travel arrangements are made in accordance with the Americans with Disabilities Act (ADA). However, first class travel will be prohibited due to VA travel restrictions and regulations. Travel may originate from anywhere within the United States and be provided to one of six VA Medical Centers located in Richmond, VA; Tampa Bay, FL; Salt Lake City, UT; Seattle, WA, Minneapolis, MN; and one other site TBD. It is anticipated that 147 participants will be enrolled in the study and will be expected to travel to a study site a minimum of seven times. In addition to the 147 participants, there will be two (2) occasions where a caregiver will be allowed to travel with the participant to the research site. Caregiver travel and accommodations shall be arranged in the same manner as participants. The vendor shall communicate all participant travel information via secure method which meets VHA privacy and security requirements to the PM or designee prior to booking. The study PM or designee will review and provide approval for the participant travel to be scheduled and purchased in advance. Additionally, the vendor shall provide an emergency contact number for all travelling participants to contact in emergencies, the emergency number shall be staffed during participant travel. The vendor shall submit invoices monthly to the VA electronic invoicing system once services have been rendered. II. Work Requirements A. Itinerary Itinerary: A copy of the final itinerary including record locator(s) shall be sent by the vendor to the PM, or designee, and a member of the study team will relay the information to the study participant. Costs shall be limited to essential travel and limited to government rate or similar, but with the ability to exceed, if justified (e.g., for ADA compliance reasons). B. Training Vendor employees involved in itinerary planning and/or interacting with veterans shall be required to take Privacy and HIPAA Training, VA Privacy and Information Security Awareness and Rules of Behavior (WBT), and VA Core Values Training (I CARE Commitment). The I CARE values are VA regulations and are expected to be incorporated in all interactions with veterans. Information made available to the vendor by VA for the performance and administration of this contract shall be used only for those purposes required to complete contract requirements and shall not be used in any other way, unless the contractor receives prior written agreement from the VA. The vendor shall receive, gather, store, maintain, use, disclose and dispose of VA assets only in compliance with the terms of the contract. III. Performance Period The planned Ordering/Performance Period will be five (5) years from date of contract award. Actual performance will be awarded by individual task order. Shipping FOB Destination and installation shall be included in the overall price. The Veteran s Health Administration Regional Procurement Office - East estimates a posting date of solicitation 36C24E24R0009 on or near July 12, 2024 and distributed solely through the System for Awards Management (SAM) Website (www.SAM.gov). This notice does not constitute a Request for Proposal (RFP) and should not be construed to as a commitment of any kind by the Government to issue a formal solicitation or ultimately award a contract. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Any costs incurred by interested parties will NOT be reimbursed. It is the responsibility of any interested party to monitor this site for additional information pertaining to this notice. The agency is contemplating single award of a firm fixed price (FFP) contract to the contractor whose submission represents best value to the Government. The North American Industry Classification System code is 485991 Special Needs Transportation. Interested parties shall be registered in the System for Award Management at (www.sam.gov). Contracting Office Address: 323 North Shore Dr. Pittsburgh PA, 15212 United States Primary Point of Contact: Michael Haydo Contracting Officer Email: michael.haydo@va.gov
