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On behalf of the Memphis VA Medical Center, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice (SSN) as a means of conducting market research to identify parties having an intere... On behalf of the Memphis VA Medical Center, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice (SSN) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed-priced 5 (five) year Blanket Purchase Agreement (BPA) to provide Pathology Consultation Services. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 621511, Medical Laboratories. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for bids, proposals, or quotes; submission of any information in response to this market survey is purely voluntary; and the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to perform these services, please provide the following information: Organization name, address, point of contact, email address, web site address, and telephone number. Business size: small, small disadvantaged, woman-owned, Hub Zone, serviced-disabled veteran-owned small business (SDVOSB), veteran owned small business (VOSB), large business, etc. Business type under NAICS 621511, which contains a size standard of 35.0 million, Commercial and Government Entity (CAGE) Code and System for Award Management (SAM) Unique Entity ID (UEI) number. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational, and staff capability. Responses to this SSN shall not exceed 4 pages and should include all the foremost mentioned information. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe Portable Document Format (PDF). The government will evaluate market information to ascertain potential market capacity to: Provide services consistent in scope and scale with those described in this notice and otherwise anticipated. Implement a successful plan that includes contractor compliance with program standards, quality control, and performance. Provide services under a firm-fixed-price contract. NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. Based on the responses to this SSN/market research, this requirement may be set-aside for SDVOSBs, VOSBs, small businesses, procured through full and open competition, or sole sourced. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this SSN by 11:00 AM CST, August 03, 2022. All responses under this SSN must be emailed to Jennifer.Harper2@va.gov . Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in Federal Acquisition Regulation Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization s qualifications to perform the work. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation or combined solicitation may be published in Contract Opportunities (formerly Federal Business Opportunities or FBO). However, responses to this notice shall not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). See SOW on the following page. STATEMENT OF WORK Nephrology Pathology & Laboratory Medicine Service 1. INTRODUCTION: The Memphis VAMC Pathology & Laboratory Medicine Service is seeking a base year contract plus 4 Options years for Nephrology Renal Biopsy consultation services. The Memphis VAMC Pathology & Laboratory will send all biopsies via FedEx to the contractor. Within the container, identifiable patient health information will be attached to each biopsy. The requirements and performance of this contract shall be in accordance with Supplies or Services Price/Cost and Special Contract Requirements. Contractor shall provide laboratory testing as defined in its laboratory user manual; analysis, reporting of results, and collection, transportation, and result interpretation. 2. RESPONSIBILITIES OF CONTRACTOR'S LABORATORY: The Contractor shall provide personnel to perform the following tests referred by VA Medical Center, 1030 Jefferson Avenue, Memphis, TN, as required: The Contractor shall perform interpretation of kidney biopsies as required by VA Medical Center. Contractor shall provide packaging and delivery service instructions to the Memphis VAMC. The Contractor shall provide a 48-hour turnaround including personal conversation with the referring nephrologist and nephrology fellows. The Contractor shall provide a monthly seminar (televised Webinar) with our trainees and faculty to go over the biopsies that were done in the prior month. The Contractor shall provide access to both the biopsy report and the images of the kidney biopsy pathology slides via a password protected website made available to the Nephrology staff and fellows. The website will belong to the contractor. This is a password-protected website for which the nephrology staff and nephrology fellows are given a unique password to enter onto the database to review biopsy slides and biopsy reports. Staff Training Provide a mini fellowship to Nephrology fellows to attend a 5-day session to intensively cover renal pathology. The approval for this off-site training and the fees for this are covered by the GME office of UTHSC. The location must be within a 3-hour driving distance of VAMC, Memphis TN. Research Requirements, the contractor pathologists must be willing to participate in writing abstracts and case reports with Nephrology fellows. The pathologist must show evidence of recent peer reviewed publications. This type of scholarly activity is a training requirement for Nephrology fellows. Turnaround Time Provide 48-hour turnaround including personal conversation with the referring nephrologist and nephrology fellows. Contractor shall report testing via Order Entry, offering a comprehensive Order Management solution for manual orders conveniently located within a secure web portal for its clients. This service should allow for improved workflow and efficiency by assuring greater accuracy and ease with manual test ordering and results retrieval. Within the Order Management solution, clients should be able to search directly for tests by name or number, edit patient and test information, add comments or special instructions for testing and retrieve test results all without placing a call to Client Services. New medical testing shall not be introduced without prior recommendation and approval of the Contracting Officer and Contracting Officer's Representative (COR). The Contractor shall provide advanced notification of test changes, additions and deletion one month in advance. The Contractor can also fax or mail the tests reports to: Pathology/Laboratory Service Attn: Client Services (901) 523-8990 ext.5514 Fax: (901) 577- 7284. VA Medical Center: ATTN: Pathology/Laboratory (113), Client Services, 1030 Jefferson Avenue, Memphis, TN 38104 All records generated during the performance of the contract are considered Government records. The Contractor shall return the records to the Government upon the termination of the Contract at no additional cost. 3. SPECIMEN TESTING SERVICES: Send out Kidney Biopsy Consultation, interpretation, and reports. CPT CODE TEST DESCRIPTION Estimated test Annually 88321 88323 88325 Pathology Consultation 32 88305 Light Microscopy 32 88346 Immunofluorescence (first antibody) 32 88348 Electron Microscopy 32 88313 Immunofluorescence (additional antibody) 32 88313 Special Stains PAS, 2 Jones Silver, 2 Gomori Trichrome 32 4.RESPONSIBILITIES OF THE VA MEDICAL CENTER: The Department of Veterans Affairs will prepare test kits and notify the contractor when the tests are ready for delivery. The specimen will be prepared and packed according to contractors guidelines; the specimen will be placed inside a shipping container and sealed with tape, then placed inside a shipping container and made available for pickup and delivery to the reference lab. The VAMC shall include with the specimen all necessary information and the service requesting testing to ensure that the Contractor has all the required information to complete the test and report the findings to VA Medical Center Memphis. Contact point for the VA Medical Center is Client Services (901) 523-8990 ext. 5514. Client Services will be responsible for coordination with the testing Lab. 5. HOLIDAYS: The following is a list of legal federal holidays. · New Year s Day, January 1st · Martin Luther King's Birthday, 3rd Monday in January · President s Day, 3rd Monday in February · Memorial Day, Last Monday in May · Juneteenth Day, June 19th · Independence Day, July 4th · Labor Day, 1st Monday in September · Columbus Day, 2nd Monday in October · Veteran's Day, November 11th · Thanksgiving Day, 4th Thursday in November · Christmas Day, December 25th NOTE: Any of the above holidays that fall on a Saturday will be observed on the preceding Friday: holidays falling on a Sunday will be observed the following Monday. 6. PLACE/PERIOD OF PERFORMANCE: The contractor shall provide service to the Memphis VAMC, 1030 Jefferson Avenue, Memphis, TN 38104. Ms. MaeShell Chambers, Administrative Officer, will be the COR for this contract and is responsible for the record-keeping and certification of payments. The Contractor can reach the VA Medical Center at (901) 523-8990 ext. 7760. Base Year: 10/01/2022 09/30/2023 Option Year 1: 10/01/2023 09/30/2024 Option Year 2: 10/01/2024 09/30/2025 Option Year 3: 10/01/2025 09/30/2026 Option Year 4: 10/01/2026 09/30/2027