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Solicitation Number: 36C24922Q0428 Ophthalmic Eye Exam Lane Notice Type: Combined Synopsis/Solicitation Synopsis: COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for brand name... Solicitation Number: 36C24922Q0428 Ophthalmic Eye Exam Lane Notice Type: Combined Synopsis/Solicitation Synopsis: COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C24922Q0428 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021- 06, dated 10 June 2021. Requirement Description: The Memphis VAMC, Nonconnah Optometry Clinic requires all the necessary equipment needed to conduct eye exams, hereby referd to as an Eye Lane. The items for the required Eye Lane will be Brand Specific or equal dependant on customer approval. These items are located in the Attachment A, Item price/cost schedule. Reference Appendix B for instructions to offerors, evaluation factors, and provisions. A single award Requirements contract will be awarded for the purchase of brand name or equal equipment in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the band name equipment. Award will be made based on three criteria: 1. Price, 2. Technical Acceptability, 3. Delivery availability. The Government reserves the right to award without discussions. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 Surgical and Medical Instrument Manufacturing, Product Service Code: 6540 Ophthalmic Intruments, Equipment, and Supplies and the associated size standard is 1,000 employees. This procurement action is issued as an 100% SDVOSB Set aside. The delivery address is: Memphis VAMC Nonconnah Optometry clinic 1689 Nonconnah Blvd. Memphis, TN 38132 Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities. The FAR provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition including attached addenda to the provision. The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Reference the cited FAR clause. Clause will be included in full text or by reference in an impending contract. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Reference the cited FAR clause. Clause will be included in full text or by reference in an impending contract. All interested Offerors must be registered in the System for Award Management (SAM) prior to submitting an offer or quotation. You may access SAM at https://sam.gov/SAM/. All Offerors shall be verified as an SDVOSB IAW https://vetbiz.va.gov/vip/. Questions regarding this combined synopsis/solicitation are due via email by 15:00PM CST on July 14th, 2022 to Contract Specialist, James Moore at james.moore20@va.gov. No calls will be accepted. Quotes are due via email by 15:00PM CST on July 22th, 2022 to Contract Specialist James Moore at james.moore20@va.gov. ATTACHMENT A Ophthalmic Eye Lane PRICE COST SCHEDULE Item Number Description Quantity UOM Price per unit Total price 1 CSN 6530-439490 Reliance FX-920-L Chair, - #20 Pearl.Requires Upholstery - color CS0RLFX920U 1 EA   2 Reliance FX920 Cushion Set, #301 Black 1 EA   3 Reliance 7900-IC Floor Unit - with Wheelchair Modification, - #20 Pearl 1 EA   4 Reliance 940 Chair Glide - System 1 EA   5 Haag-Streit 900 BQ LED Slit - Lamp, Unit Model 1 EA   6 Haag-Streit BP/BQ/BX - Applanation Tonometer (Alcohol - on Prism VOIDS Warranty) 1 EA   7 Haag-Streit 50/50 Selectable - Beamsplitter for BQ Observer 2 EA   8 Haag-Streit Long Observer Tube - with Eyepiece (Requires - Beamsplitter) 2 EA   9 Keeler Vantage Plus LED - Wireless Indirect with - Slimline Charging System 5 EA   10 Reichert ClearChart 4X Digital - Acuity System 1 EA   11 Lombart Standard Trial Lens Cabinet (4 drawer) 1 EA   12 Marco 35-6TW Full Diameter Trial Lens Set with Minus Cylinders Only in Case 1 EA   13 Lombart Metal Trial Frame 1 EA   14 Reichert 11636 Minus Cylinder - Black Illuminated Phoroptor 2 EA   15 Delivery & Installation 1 AY   Appendix B Solicitation provisions 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) (a) Definitions. As used in this provision Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables. Federal contracts and grants with total value greater than $10,000,000 means (1) The total value of all current, active contracts and grants, including all priced options; and (2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules). Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions). (b) The offeror has does not have current active Federal contracts and grants with total value greater than $10,000,000. (c) If the offeror checked has in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information: (1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions: (i) In a criminal proceeding, a conviction. (ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more. (iii) In an administrative proceeding, a finding of fault and liability that results in (A) The payment of a monetary fine or penalty of $5,000 or more; or (B) The payment of a reimbursement, restitution, or damages in excess of $100,000. (iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision. (2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence. (d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7). (End of provision) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (JUN 2020) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: A. QUOTE SUBMISSION 1. INTRODUCTION: The Vendor s quote shall be submitted via email to Contract Specialist James Moore at james.moore20@va.gov by 15:00PM CST on July 22nd, 2022. No other form of quote(s) will be accepted. The Vendor s quote shall consist of the three (3) volumes listed below. Each volume shall be submitted on a separate PDF or Excel document. One copy of each volume will be required. Volume I: Price Volume II: Technical Volume III: Delivery availability The use of hyperlinks is prohibited. Quotes will be evaluated solely on the information contained in proposals without reference to extraneous information. 2. QUOTATION FILES a. Format: The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer. Quote page limitations are not applicable to this procurement. All files shall be submitted as either a Microsoft Excel File (.xls) or an Acrobat Portable Document Format (.pdf). b. File Packaging: Do not compress (zip) proposal files. VA Network Security Operations Center (NSOC) has temporarily blocked email attachments with the .zip extension as a mitigation measure against the ongoing world-wide ransomware event impacting many organizations. During this time, .zip file extensions will be permanently stripped from email traffic and will not be recoverable. Due to VA email file size restrictions, vendors are encouraged to logically separate their quote into separate emails. If this is necessary, offerors should attempt to contain complete volume within single email transmissions (and not split volumes). Vendors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission. c. Content Requirements: All information shall be confined to the appropriate file. The Vendor shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Vendors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. The title requirements for each file are shown in the Table below. d. Quotes submitted in response to this solicitation shall contain the following in separate volumes. VOLUME NUMBER FACTOR FILE NAME Volume I Price Your Company Name - Tech.pdf Volume II Technical Your Company Name -Price.xls Volume III Delivery availability Your Company Name - Del.pdf Volume I- PRICE FACTOR: The Vendor shall complete Attachment A - Price Cost Schedule. The Government is looking for the lowest priced, technically acceptable items. In order to maximize the VA s buying power and leverage the best value for the taxpayer, the VA is seeking volume discounts. As the output and scale of an operation increases, the unit cost per item should decrease as fixed costs are spread over more units of output. The VA expects that a portion of these reduced costs be will passed-on and reflected in lower unit pricing. Price Rounding Issue - The Government requires Vendors to propose unit prices and total prices that are two (2) decimal places and requires the unit prices and total prices to be displayed as two (2) decimal places. Ensure that the two (2) digit unit price multiplied by the item quantity equals the two (2) digit total item price (there should be no rounding). If an Excel spreadsheet is submitted by the Vendor, the Vendor shall ensure that the actual values in the spreadsheet cells are no more than two (2) decimal places even if values in the spreadsheet cells are formatted to display two (2) decimal places. We ask the Vendor to provide prices, warranties, conditions, benefits and terms that are at least equal to or more favorable than the prices, warranties, conditions, benefits and terms quoted by the Vendor to any customers for the same or a substantially similar quantity and type of service. VOLUME II Technical: Vendors shall provide descriptive technical product literature which will be used to determine if the quoted products are technically acceptable. Proposed products shall be the brand name or be equal to the brand listed on the Attachment A - Price Cost Schedule to be considered technically acceptable. Only original equipment manufacturer (OEM) parts are acceptable. Only new equipment is acceptable; no remanufactured, used/refurbished or "gray market" items. No product in development shall be considered. All items must be covered by the manufacturer's warranty. If a brand equal substitute is provided, it will be presented to the customer, who will determine if it is acceptable or not. VOLUME III- Delivery Availability. Vendors shall provide a firm delivery after receipt of Purchase Order (PO). OFFER, AMENDMENTS, AND CERTIFICATIONS/REPRESENTATIONS Certifications and Representations - An authorized official of the firm shall sign the offer sheet and all certifications requiring original signature. The offer sheet should be dated and submitted on letterhead stationery. An Acrobat PDF file shall be created to capture the signatures for submission. At a minimum the offer sheet shall contain the following: Solicitation Number; Acknowledgement of Amendments, if any; The name, address, and telephone number of the vendor; Tax Identification Number (TIN) DUNS Number / Cage Code Authorized Distributor Letter certified by OEM Vendor shall submit representations and certifications IAW FAR 52.212-3 Period for acceptance of offers. The vendor agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Vendors that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. All certified HUBZone small business concerns are required to identify themselves and state whether they elect to waive the evaluation preference Vendors are hereby advised that any Vendor-imposed terms and conditions and/or assumptions which deviate from the Government s material terms and conditions established by the Solicitation, may render the Vendor s quote Unacceptable, and thus ineligible for award. Any questions regarding this RFQ shall be addressed in writing to Contract Specialist at 15:00PM CST on July 14th, 2022 to Contract Specialist, James Moore at james.moore20@va.gov. No calls will be accepted No calls will be accepted. (End of Addendum to 52.212-1) ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) The following provisions are incorporated into 52.212-2 as an addendum to this solicitation: A. BASIS FOR AWARD The Government will award a contract resulting from this solicitation to the responsible vendor that provides a technically acceptable quote that conforms to the solicitation and which is determined to be the most beneficial to the Government, considering technical capability and price. Vendors who fail to meet all the terms and conditions of the solicitation will be rated Unacceptable and thus, ineligible for award. To receive consideration for award, a rating of Acceptable must be achieved for the Technical Factor. B. FACTORS TO BE EVALUATED 1. Price, lowest price. 2. Technical, provide name brand or equal equipment, provide an authorized distributor letter from OEM stating vendor is an authorized reseller of their products. 3. Delivery, the VA is looking for the earliest delivery date possible. C. EVALUATION APPROACH All quotes shall be subject to evaluation by a team of Government personnel. The Government reserves the right to make an award based upon the initial evaluation of quotes. However, the Government reserves the right to communicate with any or all contractors submitting a quote, if it is determined advantageous to the Government to do so. If these communications take place, the Government is not obligated to communicate with every contractor (note that FAR Part 15 procedures do not apply). Quotes will be evaluated based on the procedures authorized in FAR Part 13.106-2 and comparative evaluations of offers will be utilized. As comparative evaluations will be conducted, Vendors are encouraged to submit literature that highlights the advantages of their equipment. Price Total price will be evaluated IAW FAR 13.106-3. The Government will evaluate price to determine whether or not it is considered fair and reasonable. Attachment A, Price Cost Schedule will be reviewed and all total proposed unit prices for each CLIN (inclusive of option periods) will be added for a total cost for evaluation purposes. Each CLIN will be evaluated using the estimated quantities provided for in Attachment A Price Cost Schedule. The Total Proposed Cost will be the aggregate sum of all CLINs for the entire period of performance. The SLA fee of 3% shall be included in the total proposed unit price. Example: CLIN 0001 CLIN 0002 UOM = EA UOM = EA Proposed Unit Price = $60.00 Proposed Unit Price = $45.00 Total Proposed Unit Price = $60.00 Total Proposed Unit Price = $45.00 Estimated Qty = 2 Estimated Qty = 4 CLIN 0001: $60.00 x 2 = $120.00 CLIN 0002: $45.00 x 4 = $185.00 Total Evaluated Cost = $305.00 The proposed firm fixed unit prices will be binding and incorporated in the resultant contract and utilized for all future orders placed during the term of the contract. The estimated quantities listed in Attachment A, Price Cost Schedule are listed for informational and evaluation purposes only and do not obligate the Government to purchase such quantity nor does the Government guarantee any volume of purchases through this contract. Vendors are encouraged to offer discounts. In addition, if a quote is received from a Small Business Administration (SBA) certified HUBZone small business concern, quotes will be evaluated IAW FAR 52.219-4 by adding a factor of 10 percent to the price of all quotes, except (i) Offers from HUBZone small business concerns that have not waived the evaluation preference; and (ii) Otherwise successful offers from small business concerns. Technical Capability Descriptive literature will be used to determine if the quoted products are technically acceptable. Quotes that merely restate the requirement or state that the requirement shall be met, without providing supporting rationale, will not be sufficient. To receive a rating of Acceptable, the quote must demonstrate the vendor s ability to meet the Brand Name requirement (SC) listed on the Combined Synopsis/Solicitation Notice/Product Description. Distributors must be authorized distributors as certified by the OEM. Please include an Authorized distributor letter or equivalent. Only new equipment is acceptable; no remanufactured or "gray market" items. If an brand equal substitute is provided, it will be presented to the customer, who will determine if it is acceptable or not. (End of Addendum to 52.212-2) 52.225-6 TRADE AGREEMENTS CERTIFICATE (MAY 2014) (a) The offeror certifies that each end product, except those listed in paragraph (b) of this provision is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled Trade Agreements. (b) The offeror shall list as other end products those supplies that are not U.S.-made or designated country end products. Other End Products Line Item No. Country of Origin:       (c) The Government will evaluate offers in accordance with the policies and procedures of Part 25 of the Federal Acquisition Regulation. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American statute. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for those products are insufficient to fulfill the requirements of this solicitation. (End of Provision) 52.225-18 PLACE OF MANUFACTURE (AUG 2018) (a) Definitions. As used in this provision Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except- (1) FPSC 5510, Lumber and Related Basic Wood Materials; (2) Product or Service Group (PSG) 87, Agricultural Supplies; (3) PSG 88, Live Animals; (4) PSG 89, Subsistence; (5) PSC 9410, Crude Grades of Plant Materials; (6) PSC 9430, Miscellaneous Crude Animal Products, Inedible; (7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products; (8) PSC 9610, Ores; (9) PSC 9620, Minerals, Natural and Synthetic; and (10) PSC 9630, Additive Metal Materials. Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture. (b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly- (1) ____ß In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or (2) _____ßOutside the United States. (End of Provision) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Provision) FAR Number Title Date 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS REPRESENTATION JAN 2017 52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING JUL 2016 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS REPRESENTATION NOV 2015 52.211-6 BRAND NAME OR EQUAL AUG 1999 52.212-1 52.212-3 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS OCT 2018 JAN 2021 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR TRANSACTIONS RELATING TO IRAN REPRESENTATION AND CERTIFICATIONS AUG 2018 VAAR 852.273-70 LATE OFFERS (JAN 2003) This provision replaces paragraph (f) of FAR provision 52.212-1 . Offers or modifications of offers received after the time set forth in a request for quotations or request for proposals may be considered, at the discretion of the contracting officer, if determined to be in the best interest of the Government. Late bids submitted in response to an invitation for bid (IFB) will not be considered. (End of Provision) VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) The Government intends to evaluate proposals and award a contract without exchanges with offerors. Therefore, each initial offer should contain the offeror's best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary. (End of Provision)