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On behalf of the Tennessee Valley Healthcare System, Nashville VA Medical Center, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice as a means of conducting market research to i... On behalf of the Tennessee Valley Healthcare System, Nashville VA Medical Center, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed priced contract for fume hoods and air filtration system inspections/maintenance in the Nashville and Murfreesboro TN, Clarksville Clinic and Chattanooga Clinic locations. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541380. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals or quotes; submission of any information in response to this market survey is purely voluntary; and the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to perform these services, please provide the following information: a. Organization name, address, point of contact, email address, Web site address, and telephone number. b. Business size: small, small disadvantaged, woman-owned, Hub Zone, service-disabled veteran-owned small business, large business, etc. c. Business type under North American Industry Classification System (NAICS) 541380, which contains a size standard of $16.5 Million, CAGE Code and DUNS Number. d. Under which NAICS code does your company usually provide the requirements described in the Performance Work Statement or Statement of Work applicable to this procurement - Please provide rationale for your answer if different from NAICS 541380. e. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational, and staff capability. f. Response to this Sources Sought shall not exceed 25 pages and should include all of the foremost mentioned information. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. g. The government will evaluate market information to ascertain potential market capacity to: i. Provide services consistent in scope and scale with those described in this notice and otherwise anticipated. Secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements. ii. Implement a successful plan that includes: compliance with program schedules; cost containment; meeting and tracking performance. iii. Provide services under a firm-fixed price contract. NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 8:00am CT, March 7, 2022. All responses under this Sources Sought Notice must be emailed to ramona.bonness@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization s qualifications to perform the work. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Contract Opportunities. However, responses to this notice shall not be considered adequate responses to a solicitation. Please review the SOW below before preparing your response. Thank you! STATEMENT OF WORK TVHS Fume Hoods and Air Filtration Systems (Laminar Flow Equipment) INTRODUCTION AND SCOPE OF WORK: Contractor shall furnish service as specified for the fiscal year period of April 1 through March 30, to ensure that the equipment functions in conformance with NCI Specification General Purpose, Clean Air, Biological Safety Cabinet, revised August 19, 1975 , NIH specification NIH-03-11ZC dated Sept 17, 1974; National Sanitation Foundation-Class II, (Laminar Flow) Biohazard Cabinetry-Standard Number 49 [NSF 49]; Federal Standard No. 209E-April 24, 1973, Clean Room And Work Station Requirements, Controlled Environment ; SAMA Standard LF10-1980 Laboratory Fume Hoods. Quarterly work: Nashville Room air change certifications performed quarterly. Measure and calculate room air changes and pressure differentials per hour. Biannual work: Hood certifications performed every 6 months at the Nashville VA, Murfreesboro VA, Clarksville Clinic and Chattanooga Clinic locations. (1 hood at this last location) REQUIREMENTS: a. Equipment is identified on the attached listing to include amendment FY 2021 for Acre Bldg. Research Hoods (24) - these hoods are sometimes replaced so it is the specific hood or a replacement hood. b. Scheduled Maintenance (PM): This contract covers one scheduled preventive maintenance inspection Monday through Friday between the hours of 7:00 a.m. and 3:30 p.m. during the months of: April, July, October, and January at the Nashville Campus. April and October at the Murfreesboro Campus, Clarksville Clinic and Chattanooga Clinic. c. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: The Contractor shall immediately, but no later than 24 (twenty-four) consecutive hours after discovery, notify the Contracting Officer (CO) and Contracting Officer s Representative COR (in writing) of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. d. CONDITION OF EQUIPMENT: The Contractor accepts responsibility for the equipment identified in Attachment A, in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract. e. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: (1) Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup. experience, the FSE(s) has a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on Laminar Flow Hoods and Air Filtration Systems. (2)"Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment identified. For field experience, the FSE(s) has a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on Laminar Flow Hoods and Air Filtration Systems. (3) All work is provided by a highly trained member of CTG's Certification and Service Network. The highest level of service, professionalism, and integrity is expected and will be delivered at all times. (4) The FSEs shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the Contractor services at the Veterans Affairs Medical Center (VAMC). The CO or COR may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or COR specifically reserves the right to reject any of the Contractor's personnel and refuse them permission. f. TEST EQUIPMENT: Prior to commencement of work on this contract, the Contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment which is to be used by the Contractor on VAMC's equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. REFERENCES: Contract service shall ensure that the equipment functions in conformance with NCI Specification General Purpose, Clean Air, Biological Safety Cabinet, revised August 19, 1975 , NIH specification NIH-03-11ZC dated Sept 17, 1974; National Sanitation Foundation-Class II, (Laminar Flow) Biohazard Cabinetry-Standard Number 49 [NSF 49]; Federal Standard No. 209E-April 24, 1973, Clean Room And Workstation Requirements, Controlled Environment ; SAMA Standard LF10-1980 Laboratory Fume Hoods, testing compliant with USP 747 doing variable air sampling. Attachment B shall be followed for the Mobile Isolation Chambers. DELIVERY: a. Scheduled Maintenance (PM): This contract covers one scheduled preventive maintenance inspection during the months of: April, July, October, and January for the Nashville Campus April and October Murfreesboro Campus Work to be performed Monday through Friday, between the hours of 7:00 a.m. and 3:30 p.m. c. REPORTING REQUIREMENTS: The Contractor shall be required to report to Engineering Office to log in for all services at the Nashville and Murfreesboro Campuses. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to log out with the supervisor of the Air Conditioning Shop (Engineering) and submit the ESR(s) to the COR. ALL ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature". If the COR is unavailable, a signed copy of the ESR will be sent to the COR after the work is performed. Veteran Affairs (VA) Contact Person(s): Nashville and Clarksville: Velton Salazar, Building 1, Room E-06, Phone 615-873-8798, Cell 615-456-9925 Murfreesboro and Chattanooga: Al Hernandez, Building 15, Phone 615-225-3982, Cell 615-428-5659, Fax 615-225-6411 Contractor -- Provide telephone number(s) to call for your Service (requested at time of award-not required for this request) Department: ______________________________ Provide name(s) of authorized contact person(s): __________________________ PROGRESS AND COMPLIANCE a. DOCUMENTATION/REPORTS: The documentation will include detailed descriptions of the scheduled and unscheduled maintenance procedures performed (i.e., Emergency repairs), including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with the manufacturer s specifications. Such documentation shall meet the guidelines as set forth in paragraph 3, References. In addition, each ESR must, at a minimum, document the following data legibly and in complete detail: (1) Name of contractor. (2) Name of FSE who performed services. (3) Contractor service ESR number/log number. (4) Date, time (starting and ending), equipment downtime, and hours on-site for the service call. (5) VA purchase order numbers(s) covering the call if outside normal working hours. (6) Description of problem reported by COR (If applicable). (7) Identification of the equipment to be serviced: Inventory ID number Manufacturer s name Device name Model number Serial Number Any other manufacturer s identification numbers (8) Itemized Description of Service Performed (including Costs associated with after normal working hour services) including: Labor and Travel, Parts (with part numbers) and Materials and Circuit Location of problem/corrective action. (9) Total Cost to be billed (If Applicable -- i.e., part(s) not covered, or service rendered after normal hours of coverage). (10) Signatures: - FSE performing services described. -VA Employee who witnessed service described. b. PAYMENT: Invoices will be paid in arrears on a quarterly basis upon receipt of service reports. NOTES AND OTHER INFORMATION: a. ADDITIONAL CHARGES: There will be no additional charge for time spent at the site (during, or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts. Note: Any additional charges claimed must be approved by the COTR before the service is completed! b. Security Issues: There are no known security issues associated with this Statement of Work. c. DEFINITIONS/ACRONYMS: (1) Biomedical Engineering - Supervisor or designee. (2) CO - Contracting Officer (3) COR - Contracting Officer's Representative (4) PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions. (5) FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VAMC premises. (6) ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract. (7) Acceptance Signature - VA employee who indicates FSE demonstrated service conclusion/status and User has accepted work as complete/pending as stated in ESR (8) Authorization Signature - COTR's signature; indicates COTR accepts work status as stated in ESR. (9) NFPA - National Fire Protection Association. (10) CDRH - Center for Devices and Radiological Health. (11) VAMC - Department of Veterans Affairs Medical Center (12) VAH - Department of Veterans Affairs Hospital d. There are no known security issues with this Statement of Work. e. Contractors are responsible for finding their own parking. Currently, contractors cannot park at the VAMC Nashville Campus. Contractors may park temporarily to drop off tools and supplies only. f. Contractors required to obtain Temporary ID Badge from Engr Svc, Bldg. 18 Murfreesboro, or Room D73 Nashville, while on VA property if not escorted during entire visit by an Engineer Service employee.