Rethermalization system for patient meals
Added line item spreadsheet that must be included with quote. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FA... Added line item spreadsheet that must be included with quote. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05. This solicitation is set-aside for SDVOSB The associated North American Industrial Classification System (NAICS) code for this procurement is 333318, with a small business size standard of 1,000 employees. The FSC/PSC is 3590. The Network Contracting Office 9, 1639 Medical Center Pkwy, Suite 400, Murfreesboro, TN. 37129 is seeking to purchase Rethermalization system for patient meals. All interested companies shall provide quotations for the following: Supplies/Services Nashville Retherm System Salient Characteristics with Specs: Docking stations: (6) Air-cooled self-contained retherm/ boost docking stations. Remote Refrigeration. Automatic docking. Automatic start with manual start option. Precision heating and refrigeration. 26/30 meal capacity. HACCP monitoring. Welded stainless-steel frame and base with high impact polymer top and side panels. Automatic daylight-saving time feature. Electrical requirements: 208v/30A/3ph/4 wire (50-amp service requirement) Max Full load amps: 28 amps Width: 39.25 inches Depth (off wall): 32.92 inches Height: 81.85 inches Retherm Carts: (9) retherm carts. 30 meal capacity. Flat tray. 3.1-inch tray spacing. Stainless steel tank, frame, and doors. High-impact, non-marking polymer top and base. Polished cast-aluminum handle brackets, hinges, latch, and strike covers. Double pocket, fully insulated doors with 270-degree door swing with spring-loaded hold-back mechanism and flush mounted paddle latches. Insulated walls, top, base, doors, and center panel. Gravity operated seals for when no tray is present. 6.25” NSF listed non-marking casters (two fixed casters, two swivel casters with locks per cart). Molded-in top rail. Lift-out, removable tray guides. Length: 35.56 inches Width: 32.125 inches Height: 63.597 inches Additional items and consumables: (3) Dome Storage/Drying Racks to accommodate 9” convection domes, 104 dome capacity, stainless steel; 2 locking casters and 2 swivel casters; no larger than 39 3/8” length, 30 5/8” width and 52 9/16” height. (5) Stainless steel tray carts; stainless steel welded tube framing; polymer door bumpers and removable stainless steel tray ladders with plastic inserts; internal floor drain; full-length door handle; non marking corner bumpers; full 270 degree door swing; magnetic catches to hold doors tightly against cart during transport; four 5” casters (two fixed, two swivel) with brakes; 4.5” tray spacing; 24 tray capacity; 63.5” height; 36.72” length; 29.49” width (door clearance). (1) Unheated three (3)-well plate dispenser to hold 9” plates; stainless steel construction; self-leveling; non-marking bumpers; four 5” swivel casters with two (2) brakes; capacity of 180 plates; no larger than 53.13” long, 17.5” wide and 39.0” in height. (360) servers, flat, beige. (336) 9-inch dome covers, high-heat, blue. (336) 5 oz. round bowl, high-heat, blue. (336) 8 oz. round bowl, high heat, blue. (336) 8 oz. mug, high-heat, blue. (360) China 9” round entrée dish, bright white, narrow rim (500) 9-inch entrée dish, disposable, high heat, round. (120) 9-inch entrée dish, reusable, high heat, round, stain fighter (320) 7.4 oz tumblers, squat, clear (4,000) Lid, vented, disposable, white (fits 8oz insulated mug, 5oz insulated bowl and tumblers). (6,000) Lid, disposable, high heat, round white (fits 8 oz high heat mugs). (2,000) Lid, vented, disposable, high heat, round white (fits 5oz and 8 oz high heat bowls). Remote HACCP monitoring. ***System shall provide access to remotely program docking stations including meal schedules (meal finish time, heat duration, heat set point, equalization duration) and global settings (alarms, timers, setpoints, date, passwords). System shall provide flexibility to change one docking station at a time or multiple docking stations at same time. ***System shall include customizable dashboard with detailed system status – cart engagement, cycle status (chill, heat, equalization, holding), hot/cold docking station temperatures, temperature charts, alarm log and meal schedule. ***System shall maintain historical data that can be viewed or downloaded for HAACP reporting. ***System shall provide alert notifications for conditions outside control limits. ***System shall be web-based application that connects to the cloud via Wi-fi or Ethernet. Warranty and Installation: 3-year extended warranty. Shipping Installation Removal and disposal of old equipment. Equipment to be installed in the same locations as our current equipment and must connect to the facility infrastructure already in place. Delivery shall be provided no later than 120 days after receipt of order (ARO). Delivery terms, FOB destination Place of Performance/Place of Delivery Address: Nashville VA Medical Center 1310 24th Ave S. Nashville, TN Postal Code: 37212 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, “Instructions to Offerors–Commercial Items” Addendum: Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provisions are incorporated into 52.212-1 as an addendum and applies to this solicitation. (ix) 52.212-2 Evaluation -- Commercial Items (Oct 2014) – This provision is applicable to the solicitation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Acceptability of equipment/services shall be established by review of each submitted quotation by the designated evaluator(s) and verification that any equal-to items meet the salient characteristics included in this solicitation. Submissions to this solicitation must show clear, compelling, and convincing evidence that equal-to items meet all the salient characteristics. (End of Provision) FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” www.sam.gov registration is required to be active at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” Oct 2018 FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Jan 2021 The following subparagraphs of FAR 52.212-5 are applicable: 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note). 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note). 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)). 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f). 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) (15 U.S.C 632(a)(2)). 52.219-33, Nonmanufacturer Rule (MAR 2020) (15 U.S.C. 637(a)(17)) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JUL 2020) (DEVIATION) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (APR 2015). 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246). 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212). 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212). 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627). 52.225-1, Buy American—Supplies (JAN 2021) (41 U.S.C. chapter 83). 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332). VAAR 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) The following subparagraphs of VAAR 852.212-70 are applicable: 852.203–70, Commercial Advertising. 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. 852.232–72, Electronic Submission of Payment Requests. 852.233–70, Protest Content/Alternative Dispute Resolution. 852.233–71, Alternate Protest Procedure. 852.246–71, Rejected Goods. VAAR 852.219-74 Limitations on Subcontracting—Monitoring and Compliance (JUL 2018) VAAR 852.232-72 Electronic submission of payment requests (NOV 2018) All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically All quoters shall submit the following: drawings, (shop drawings, typical etc.) complete manufacturer’s product specifications completed line item spreadsheet product literature warranty All quotes shall be sent to the Network Contracting Office 9, Jeffery.ridenour@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Lowest priced quotation that meets all salient characteristics and the following factors: drawings, (shop drawings, typical etc.) complete manufacturer’s product specifications completed line item spreadsheet product literature warranty The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 1:00pm CDT, July 27, 2021 at Jeffery.ridenour@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Contract Specialist Jeffery Ridenour 615-225-5628 Jeffery.ridenour@va.gov
Data sourced from SAM.gov.
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