Inactive

5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A.... 5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 2 9 0001 08-24-2020 0 Department of Veterans Affairs Network Contracting Office 9 (90C) NCO 9 1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 36C24920Q0379 08-24-2020 X X X 1 X 1 The purpose of this amendment is to respond to questions received for solicitation 36C24920Q0379. 2.The RFQ due date is extended from August 24, 2020 at 4:00PM to August 31, 2020 at 16:00 PM CST. 3.This RFQ is hereby amended to respond to vendor questions as noted herein below. SEE CONTINUATION PAGE Lori L. Ellis Contracting Officer SECTION SF30 BLOCK 14 CONTINUATION PAGES Amendment 0001- Response to Vendor Questions Question 1. Regarding the contractor providing the medical surveillance program for asbestos disease: What exactly does the VA need to see? The State of TN does not require a medical physical nor does the State of TN require a medical surveillance program as part of the asbestos inspector license. If neither are required to be a licensed TN asbestos inspector, why is it required? Response 1. It s not a state requirement, but in the event that the contractor would have to disturb materials to take a sample, then its an OSHA requirement.  A Safety Program should include a medical surveillance program for asbestos disease which meets current OSHA requirements outlined in 29 CFR 1926.58. Question 2. Will the VA provide escorts with keys to all teams mobilized to the site to conduct survey activities to expedite access to areas to be surveyed? Response 2. Yes, it would be need to be scheduled. Question 3. Will the VA coordinate any special access requirements to access sensitive areas such as records areas, psychiatric areas, operating rooms, etc.? Response 3. Yes Question 4. Will the VA require point-count analysis of friable bulk samples with asbestos concentrations reported at less than 10 %? If so, will a unit rate be acceptable given the fact that it is difficult to estimate how many samples that may impact? Response 4. No Question 5. Will the VA require TEM analysis of NOB bulk samples? Response 5. No Question 6. Are the current building records , as described on page 3 of 17, all in searchable, electronic format? Response 6. No, some records are only paper copies. Question 7. Are these records organized by building? Response 7. Yes Question 8. Are there Baseline Asbestos Assessment Surveys available for every building within the scope of this solicitation? Response 8. Yes Question 9. The scope of work (SOW) mentions the list of buildings in Alvin C York VAMC campus and Nashville VAMC Campus but there is no square footage of the buildings of the campuses provided. Please provide the square footage of the buildings in the campuses. Response 9. See attached. Question 10. Please provide the date of construction of the buildings on the campus. Response 10. See Attached. Question 11. Please provide a campus map of the locations with the building s location on the map. Response 11. See attached. Question 12. Please clarify that the Floor plans of the buildings will be provided to the successful bidder in PDF and Auto Cad format Response 12. Yes Question 13. Please clarify if a site visit to the campuses is possible prior to the submission of quote. Response 13. Possible, but square footage and maps  should be sufficient. Due to COVID site visit is not recommended and would be limited. Question 14. Please clarify the type of survey/sampling that needs to be performed by the contractor as the SOW mentions 3 different types of surveys (EPA AHERA, EPA NESHAP, and OSHA asbestos notification requirements) that needs to be fulfilled. The AHERA survey does not require quantification and sampling of non-friable materials and no exterior survey in the building whereas NESHAP requires survey and testing of all materials present in the building prior to the renovation/demolition activities whereas the OSHA only wants the materials that would be renovated or contacted by the workers to be tested prior to work. Is it AHERA or NESHAP survey that is required? A NESHAP survey would be very detailed and cannot be performed on all the buildings within the time frame for the solicitation. Response 14. AHERA type survey. Contractor should be knowledgeable in asbestos regulations including NESHAP and OSHA while reviewing asbestos abatement documentation to update survey. Question 15. Please clarify if the contractor needs to survey and sample ceramic walls or floors along with patterned floor tiles in the hallways and labs and rooms as those cannot the sampled without damaging the material and all these materials cannot be filled with a filler etc. Response 15. No Question 16. Please clarify if there are any confined spaces or permit-required confined spaces that the contractor needs to access during the survey. Response 16. No Question 17. Please clarify that all areas with radioactive materials, pathogen testing and testing areas containing virus storage and oxygen cylinders would not be required to be surveyed and sampled. Response 17. Building materials will be surveyed. Question 18. Please confirm that the contractor is not required to perform any survey and sampling of the elevators and elevator shafts, laundry chutes, dumb waiters and any waste chutes in the buildings. Response 18. Correct Question 19. Please clarify that the contractor will be able to access all areas of the hospital without hinderance and if escort is needed, the escorts will be available for gaining access to any secured areas. Please confirm that the contractor will not be held responsible for wait times to enter the hospital areas and if any areas are inaccessible/locked or could not be accessed due to lack of escort, the VA would provide compensation in time and money to the contractor. Response 19. Areas will be schedule in advance escorts will be available within normal business hours. Contractor will need to coordinate with COR. Question 20. Please clarify as to the thoroughness of the building records and the dates when the last surveys and abatements actions were undertaken. Can these records be made available for review prior to the submission of the quote? Response 20. They are paper copies and can be available. Question 21. Please confirm that if a previous survey or abatement record shows that the building does not contain any ACM or the ACM has been abated from a particular building, the inspector is not required to inspect that building. Response 21. All buildings need to be reviewed. Question 22. Please confirm that the contractor has to survey only the areas and materials in the building that have been shown as ACM in the previous report and the contractor does not need to survey the areas mentioned in the previous/baseline report. If a building is shown to have ACM only on 2 floors and the building has 7 floors, the contractor only needs to visit the two floors where the ACM has been mentioned. Response 22. All areas need to be reviewed Question 23. Please clarify if the previous/baseline reports are in which format, e.g. word, excel etc. Response 23. PDF and paper copies. Question 24. Please clarify if the material has been assumed as ACM in the previous/baseline survey reports provided by VA to the contractor, does the contractor needs to sample those assumed materials or can the contractor keep those as assumed in the updated report. Response 24. Areas need to be reviewed and documents reviewed to make determinations if samples were not taken before and can be; sample should be taken. Question 25. Please confirm that if a previous record mentions that the ACM has been abated/removed from a particular location from a building, the inspecting team is not required to sample the new replacement material installed in that area. Response 25. Correct but records need to be reviewed and documented. Question 26. Please confirm that the inspecting contractor does not need to sample any materials that have been installed as replacement material in the buildings after the abatement of ACM. Response 26. Correct but records need to be reviewed and documented. Question 27. Please clarify if there are any records that the materials installed in the hospital buildings in last few years (15 years or 10 years ) are asbestos free and the contractor is not required to survey/sample those areas and materials. Response 27. Correct but records need to be reviewed and documented. Question 28. Please clarify the task on page 3 that mentions that the contractor shall provide a complete update to prior baseline Asbestos Assessment surveys. Is there a baseline survey available that the contractor needs to update and only inspect the materials mentioned in the baseline survey or does the contractor needs to update the baseline survey and test for materials not mentioned in the baseline survey? Response 28. Contractors need to review and update previous survey Question 29. The SOW mentions that all information from previous survey assessments shall be incorporated into a database system using MS Excel or MS access. Please clarify that campus buildings have existing database and the contractor would just need to update the existing database or does the contractor has to develop database for building if there is no previous/existing database. Response 29. Records exist; database would need to be created and updated Question 30. Please confirm if any previous asbestos data that exists will be provided to the contractor and the contractor can utilize the previous survey and sample results. Response 30. Records exist and will be provided to contractor to update survey. Question 31. The SOW mentions that the contractor to collect suspect materials for confirmatory laboratory analysis. Please confirm that the contractor only is required to survey and sample the materials not sampled in the previous reports. Any materials already sampled, whether positive or negative, will not be required to be sampled again. Response 31. Correct Question 32. Please provide a Not to Exceed number for sample layers for PLM analysis as without a number there will be wide disparity between the quotes provided by the contractors and it will not be an equal comparison between the quotes. Response 32. Not to Exceed 4 Question 33. Please confirm that only photographs of positive asbestos-containing materials need to be included in the report. Response 33. Yes Question 34. Please clarify if any operation and maintenance (O&M) plan for the buildings exist and can be utilized by the contractor for updating or does the contractor needs to prepare the O&M plans from scratch. Response 34. O&M plan exists and needs updating Question 35. Please clarify if only one O&M plan is required to be submitted for each campus with each building as a subsection or does each building requires a separate O&M plan. Response 35. One O&M plan for each campus. Question 36. Please clarify if one electronic copy of the O&M plan would be required to be submitted by the contractor for this work. The SOW mentions requirement of 1 electronic and 6 hard bound copies (1 original and 5 copies) of the report. Please clarify that the O&M plan can be provided electronically only or clarify the number of copies needed for O&M plan. Response 36. 1 electronic copy of all reports and 5 hard copies Question 37. Please clarify that the survey report requirement of 1 electronic and 6 hard bound copies (1 original and 5 copies) of the report is for final report. The draft copies of the survey report could be provided as 1 electronic and 1 hard bound copy for VA review. Response 37. Draft copies 1 electronic and 1 hard bound for review. Question 38. The SOW mentions that the successful contractor will load all information into a web-based facility management system on page 6. Please clarify if the contractor will be provided with an access to the web-based facility management system. Please provide information as to what type of web-based facility management system is used by VA and does the contractor needs to pay for accessing it. Response 38. There will be no web-based submission. Question 39. Can the contractor provide the Quality Control Plan mentioned in the SOW on Page 8 after the award but prior to the start of the work? It would be more up to date and concise plan as the contractor would have all pieces in place as the things might change during the time of submittal of proposal and field work due to the present conditions (Covid-19 etc.). Response 39. Yes Question 40. Please confirm that the kick-off meeting can be attended by the contractor via phone call, WebEx or zoom and is not required to be present physically. Response 40. Yes Question 41. Under Section D. Specific Mandatory Tasks and Associated Deliverables on Page 10 of the SOW, there is mention of Task One which says that the contractor shall provide a detailed work plan and briefing for the VA project team, which represents the contractor s plan for completing the contract. Please confirm that the detailed work plan and the briefing to the VA project team would need to provide at the kick-off meeting or later by the contractor but prior to start of the work. Response 41. Detailed work plan would be expected at kick off meeting or shortly after and before start work allowing for time for proper coordination. Question 42. Under section E of the deliverables on Page 10 of the SOW, it is mentioned that the contractor shall complete the Delivery Date Column in Attachment A. There is no Attachment A provided. Please clarify that the Attachment A will be provided to the contractor after the award. Response 42. Yes Question 43. Under section H of the SOW on Page 11 of the SOW, it is mentioned that the contractor shall provide the COR with monthly written progress reports on the second workday following end of each calendar month. Please clarify that a template or Performa of the written report will be provided to the contractor by the VA and the contractor does not need to prepare it. Response 43. Contractor may provide their own format. Question 44. Please remove the requirement for sampling roofing materials as the roofs are not sampled prior to the demolition of the building to ensure that the integrity of the roofing material is not compromised and the warranty is not voided. The buildings can be demolished with the suspect roofing material as most state regulators consider roofing materials to be non-friable Category I materials that could be left in the building during demolition activities as the chances of the material becoming friable are minuscule. Response 44. Roofing materials will not be sampled. Question 45. Please confirm that the samples need to be only analyzed using the polarized light microscopy (PLM) and the no cost for point count analysis or TEM analysis should be considered during the cost preparation. Response 45. PLM for analysis. Question 46. On Page 7 of the solicitation, under Medical Certification section, it is written that the contractor shall provide written evidence, prior to commencement of this project, whereas on the page 16 of the solicitation it is mentioned that quote received without evidence listed under medical Certification will be considered non-responsive. Please confirm that the contractor can provide all the evidence prior to the commencement of the project as mentioned on Page 7 as the training refreshers and license renewals and medical tests were being held up due to lockdowns, extensions and cancellations due to Covid-19 situation. The hospitals are passing the pulmonary function testing (PFT) and OSHA has issued guidelines with regards to fit testing in March and April 2020 with issuance of letters providing discretion to field offices in fit testing requirements for filtering facepiece respirators.  A lot of worthy contractors would be left out due to requirement of submission of medical requirements at the time of quote. Please consider this request and provide latitude to the contractors to provide the medical certifications prior to the commencement of the project. Response 46. Understood latitude/flexibility will be granted.