J041--Tennessee VAMC and Alvin C. York VAMC REFRIGERATION AND A/C SYSTEMS Maintenance Base Plus Option years
Page 15 of 15 This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availabili... Page 15 of 15 This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. Background: The Department of Veterans Affairs Medical Center, NCO 9 Network Contracting Office, on behalf of the Tennessee Valley VA Medical Center and Alvin C. York VA Medical Center is conducting market research through this source sought notice to seek sources to identify potential experienced businesses that are capable of meeting the requirements per the Statement of Work (SOW) below. Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition method. NAICS code: 238220 and sized standard is 16.5 M NOTE: Respondent must be registered in beta.SAM.gov. Project requirements: Base + 4 Years Contract Agreement Base Year-2020-2021: Aug 1, 2020-July 31, 2021 Year 1-2021-2022: Aug 1, 2021-July 31, 2022 Year 2-2022-2023: Aug 1, 2022-July 31, 2023 Year 3-2023-2024: Aug 1, 2023-July 31, 2024 Year 4-2024-2025: Aug 1, 2024-July 31, 2025 STATEMENT OF WORK REFRIGERATION AND A/C SYSTEMS MAINTENANCE 1. Introduction and Scope of Work: Furnish all labor, materials, and equipment necessary to perform preventive maintenance and emergency maintenance, as specified for the current FY beginning August 1 through July 31, in accordance with the terms, conditions, and schedule of this agreement for the equipment on the attached list. 2. Requirements: Equipment is described on the attached list. Scheduled Maintenance (Preventive Maintenance): During the Preventive Maintenance (PM) visits, the contractor shall perform PM per OEM recommendations and to correct any equipment malfunctions to assure that the equipment meets manufacturer s factory tolerance. Any calibration procedures or adjustments necessary to assure accurate and reliable equipment operation will be performed at this time. Any necessary cleaning of equipment, adjustment or replacements of belts will be the responsibility of the contractor. During the PM visit, the contractor will replace such parts as may be necessary for the satisfactory functioning of the equipment after following procedures outlined in paragraph 2c, PARTS. (1) Quarterly PM inspections will be made during the months of December, March, June and September. (2) All PM service shall be performed during normal VA working hours of 7:30am a.m.to 4:00 p.m. PM is to be scheduled so as to minimize any inconvenience to the operation of the respective department. (3) The contractor shall call Engineering Service five (5) days in advance to confirm that the equipment can be serviced at the time that is agreeable to the VA and the contractor. Immediately following the PM or emergency service visit, the service technician will submit one written copy of the service report detailing the work performed to address below. The report must be signed by a responsible VA employee and must list parts replaced. Since the VA pays for parts in this contract, no parts should be replaced prior to getting approval from the Utility Systems Supervisor or his designee. Unless it is an emergency, a PO number must be provided to the vendor prior to the part being replaced. c. PARTS: Contractor shall maintain a sufficient stock of all parts meeting the original manufacturer s design and specification needed for repair and maintenance of the equipment or be able to secure needed parts within one (1) working day or to be overnighted upon receipt . VA reserves the right to inspect the contractor s facility to confirm the parts are locally available. Contractor will submit a list of parts to be replaced to the Supervisor of the Air Conditioning Plant or a designee thereof, prior to replacing said parts. Contract price will be equitably adjusted to include cost or replaced parts pursuant to changes clause. COMPETENCY OF CONTRACT PERSONNEL: During PM inspections and emergency service calls, all work must be performed by a qualified technician. Technician must be EPA certified in use of refrigerants. Proof thereof may be requested to be submitted to the VA Medical Center. Said technicians are at all times accountable and under the supervision of the contractor. Technical competency is determined by correctly diagnosing and repairing equipment problems. EXCLUDED SERVICES: Contractor shall not be obligated to provide services under this agreement for (a) damage to or destruction of instrument(s) covered where such damage or destruction is (1) a result of or caused by fire or explosion of any origin, riot, civil commotion, aircraft, war, or any act of God including, but not limited to lightening, windstorm, hail, flood, earthquake, or (2) caused by the VAMC misuse or abuse of such instrument; (b) decontamination due to spillage; (c) interpretation of data; (d) installation of unauthorized field modifications; (e) accessories not listed nor included in agreement. 3. References: Standards of operation must meet factory tolerance specifications at all times. 4. Delivery: Quarterly PM inspections will be made during the months of December, March, June and September. b. All PM service shall be performed during normal VA working hours of 7:30 a.m. to 4:00 p.m. PM is to be scheduled so as to minimize any inconvenience to the operation of the respective department. SERVICEMAN/REPAIRMAN: During PM inspections and emergency service calls, the service technician will be accompanied by the Utility Systems Operator Supervisor or designee thereof. The serviceman is to report to the Engineering Office of the respective campus for work to be performed. d. There shall be a 2 hour response time for the Liebert cooling units that serve many important areas within the hospital such as, IRM computer rooms, MRI, Caridac Cath, and CT rooms. There shall be a 2 hour response time for the Kitchen and Canteen Coolers that are important in serving patients, visitors and staff. e. There shall be a 4 hour response time for the walking cool boxes (Environmental Rooms) located in the Acre Bldg. 5. Progress and Compliance: a. After each scheduled PM or emergency maintenance call is complete, the serviceman is to leave a signed service ticket with the Utility Systems Operator Supervisor or a designee thereof, during normal duty hours of 7:30am a.m. to 4:00 p.m., Monday through Friday. b. After normal duty hours, the contractor will use the phone to call the Boiler Room Operator to leave the signed service ticket. The ticket must explain in detail, the arrival time, the problem, and what the repair was. If any part is needed a quote will be provided to the Utility Systems Supervisor at the start of the next work day. Equipment listing REFRIGERATION AND A/C SYSTEMS TVHS, NASHVILLE and MURFREESBORO CAMPUSES NASHVILLE Equipment Serial # PM or EE # Location Bally Walk-in Unit L27331 4110-5334 F603 Commercial Refrigerator Liebert Challenger System 355492002 4310-3188 D-03 Model No. FE219WUAAG IRM Basement Computer Room AHU 14 Liebert Challenger System 355492001 4310-3187 D-03 Model No. FE199A7AAG IRM Basement Computer Room AHU 15 Forma Freezer 812324 4110-5348 B46 Model No. 8096 Liebert Challenger Sys. 697619-001 D-27F Model No. DE245aae1 MRI AHU 34 Liebert Challenger Sys. 323192001 4310-3144 D-57 Model No. FH086WAAM CT AHU 46 Forma Scientific Walk-in Coolers, Model 74739: 4310-2046 F-305 4310-2047 F-312 4310-2048 F-405 4310-2049 F-412 4310-2050 F-505 4310-2051 F-516 Walk-in Freezer, Maneurop Compressor Model CLTW504 SN 9410705 4310-3125 1st Floor Kitchen SN 9410706 4310-3126 1st Floor Kitchen Morgue Box Basement Morgue, Mopec EE 91718 Room A03 Canteen walking Boxes Kolpack SN 9205802220P Model 18610-S E-109 Kolpack SN 9205B0220PF Model 18903S E-109 Kolpak SN 963650760P Model 18500-S D-101 Kolpak SN 96365710P Model 18602-S D-101 Cardiac Cath Unit #11 Mistubishi Model PUYA36NHA4 S/N 18003974D Loc: Fan Room 4 Cardiac Cath Unit #12 Mistubishi Model PUYA36NHA4 S/N 18004036D Loc: Fan Room 4 Cardiac Cath Unit #12 Mistubishi Model PUBA36NHA4 S/N 25U047288A Loc: Fan Room 4 IRM AHU 10 Compu Air Model CAA-1534C S/N 82735Y0910-5429 Loc: D03 IRM AHU 15 Compu Air Model CAA-1534C S/N 82735Y0910-5439 Loc: D03 Environmental cold room F412 Heatcraft Model: BST21M6C S/N T12C16085 Environmental cold room F512 Heatcraft Model: LST020M6CS S/N T12C16085 MURFREESBORO Equipment Serial # PM or EE # Location Morgue Cooler E967035-011 Bldg 1, G23a M# IPE-H15M4-2 Morgue Condensing unit 5007E02191 Bldg 1, Roof M#25HBR348A520 Liebert A/C Unit 0809C09028 Bldg 5, IRM Model DCSF083-P Outside on Right Rm 115, Murfreesboro Liebert A/C Unit 0809C09026 Bldg 5, IRM Model DCSF083-P Outside on Left Rm 115, Murfreesboro Liebert A/C Unit NO8B740196 Bldg 5, IRM Model BF067A-CAE15261 #1 Rm 115, Murfreesboro Liebert A/C Unit NO8B740195 Bldg 5, IRM Model BF067A-CAE15261 #2 Rm 115 Liebert A/C Unit D16845 EE 60878 Bldg 1, Rm G36A Model DMC037APLL Liebert A/C Unit PS048A-AB2 EE 60765 Bldg 1, Rm G36A Lennox M A/C Unit 5808E22515 EE 92443 Telephone Switch Room Model 13ACD-060-230-04 Bldg. 1 American Standard M34322L2H EE 71908 Bldg. 146 Model #YCC024F1LOBE American Standard K395S0E2H EE 52915 Bldg. 147 Model YCC048F1HOBC American Standard L4023C02H EE 71907 Bldg. 147 Model YCC048F1HOBD Mistubishi 31900433A Bldg. 7 Model MUZ09UN Psychiatry Fujitsu CWN000953 EE Bldg 7 Model AOU36RLX Elevator Machine Room Fujitsu Mini Split M# AOU48RLXFZ EE-112380 Directors Offices S# 651 (3 Cassetts) Fujitsu Mini Split M# AOU24RRXFZ EE-113774 Chief of Staff S# LUN007819 (2 Cassetts) Fujitsu Mini Split M# AOU48RLXFZ EE-113775 Conference Room S# KNN001409 (3 Cassetts) Fujitsu Mini Split M# AOU48RLXFZ EE-137398 B-1 1st floor Right S# 1443 (2 Cassetts) Fujitsu Mini Split M# AOU48RLXFZ EE-137399 B-1 1st floor Left S# 2989 (4 Cassetts) Fujitsu Mini Split M# ASU12RLS2 EE-?????? B-1 Ground G37I S# JAR 038950 (Wall Cassett) Mistubishi 82U00321B EE Bldg 1 Model PUMY-P36NHMU Dirs Conference Rm 149 BARD 190P092671559-02 EE Bldg. 120 MRI Model WA701HC9X-G BARD 190PO92671559 EE Bldg. 120 MRI Model WA701HC9X-G CARRIER 2059X91173 EE Bldg. 120 MRI Model 38QRR036-3 MITSUBISHI 8YU00224A EE Bldg. 120 MRI Model PUZ-A30NHA2 Tennessee Fisher House: Carrier CU-1 Model # 38AUDA12AOA5AOAOAO Serial # 1813C93672 AHU #1 Carrier Model #4OR6AA12A2A6AOAOAO Serial # 3912644868 Tennessee Fisher House: Carrier CU-2 Model # 38AUDA12AOA5AOAOAO Serial # 1813C93676 AHU-2 Carrier Model # 40RHAA12A2A6AOAOAO Serial # 2612628100 Tennessee Fisher House: Carrier CU-3 Model # 24ABB36OA520 1613E07268 AHU-3 Carrier Model # FX4DNF061 Serial # 5012A84197 Tennessee Fisher House; Boiler LAARS Model # MT2H Serial # C13249013 Pharmacy Building 3 Roof top Unit AAON EE-113809 Model # RN-025-3-0-EB09-000 Serial # 202007-BNCR02827 Pharmacy Refrigerators and Freezers: Building #3 Gem- EE-112557 Model #GAR2-G Serial # 1.1215E+11 Forma Scientific-EE-28822 Model # 3660 Serial # 85532776 So-Low EE-113800 Model # DHN4-80GD-0 Serial # 11110156 Gem- EE-92795 Model # Serial # 0808-0552 Revco Thermo dynamics EE-86029 Model # ULT3030A Serial # P165-128054PS Lab Coolers and Freezers Building 117 room 139 Norlake Freezer EE-76487 M#NSPF482WWW/0 S#5090848 Norlake Refrigerator EE-79848 M#NSPR522WWG/O S#5050054 Norlake Freezer EE-88454 M#NSPF522WWW/0 S#7071302 Norlake Refrigerator EE-83642 M#NSPR803WWG/8 S#609412 Norlake Refrigerator EE-83641 M#NSPR803WWG/8 S#609331 Helmer Refrigerator EE-15842 M#HBR256-GX S#2073338 Thermo Blood EE-73226 M#3866 S#502340-223 Helmer Blood Freezer EE-114042 M#IPF105 S#2000498 Kelvanator Refrigerator EE-59599 M#BTSORG-4.1 S#C4177135 Helmer Refrigerator EE-125128 M#IPR256 S#2008305 Helmer Refrigerator EE-125129 M#IPR256 S#2008306 Norlake Refrigerator EE-86603 M#NSPR522WWG/o S#7040673 Helmer Refrigerator EE-108537 M#ILR120 S#997188 Helmer Refrigerator EE-132954 M#HPR256 S#2015027 Norlake Ultra-Low EE-121827 M#NSSUF241WWW/4 S#1305232 Kitchen Equipment: Building #2 Main Kitchen WC-01 Thermo-Kool Walk In Cooler EE-72413 Model # TK4278-WFR-L Serial # 40162 Condenser-Air Cooled (Heat Craft) Model #M0S040M6BCF Serial # TO2K00945 WC-02 Bally Walk In Cooler EE-96475 Model # 3677.5-4-6 Serial # DX9807724-02 Cond. Unit Air Cooled Model # BEHA010H2-HT3BB Serial # 82403960 WC-03 Bally Walk In Cooler Model # 367735-4-P Serial # DX9807724-01 Cond. Unit Air Cooled Model # BEHA025E6-HT38-F WF-1/108J Bally Walk in Freezer Evap. Heat Craft EE-109163 Model # LET160BEWMC6K Serial # T10E14377 Evap. Heat Craft EE-109164 Model # LET160BEWMC6K Serial # T10E14376 Cond. Unit Air Cooled Heat Craft EE-109162 Model # BTD0600LBC Serial # T10F05206 TC1/108R Bally Walk in Cooler (Thaw) Evap. Heat Craft EE-109166 Model # ADT130AEWMC6K Serial # T10E12659 Evap. Heat Craft EE-109167 Model # ADT130AEWMC6K Serial # T10E14373 Cond. Unit Air Cooled Heat Craft EE-109165 Model # M0H015X63C Serial # T10F05195 WC-04/108J Bally Walk in Cooler Evap. Heat Craft EE-109158 Model # ADT130AEWMC6K Serial # T10E14375 Evap. Heat Craft EE-109168 Model # ADT130AEWMC6K Serial # T10E14374 Cond. Unit Air Cooled Heat Craft EE-109157 Model # MOH030X63C Serial # T10F05219 WC-05/108LBally Walk in Cooler Evap. Heat Craft EE-109159 Model # ADT156AEWMC6K Serial # T10E14371 Evap. Heat Craft EE-109160 Model # ADT156AEWMC6K Serial # T10E14372 Cond. Unit Air Cooled Heat Craft EE-109161 Model # M0Z035M36C Serial # T10F05221 SC-01 Blast Freezer Traulsen EE-96488 Model # RBC200 Serial # T95302108 Cond. Unit Air Cooled Copland Model # VJHA40HTHC020 Serial # UKN SC-02 Blast Freezer Traulsen EE-96489 Model # RBC200 Serial # T95302109 Cond. Unit Air Cooled Copland Model # VJHA40HTHC020 C/F 01 Cooler/Freezer Traulsen EE-96477 Model # RDX132WUTHHS Serial # T95080108 C-01 Cooler Traulsen EE-96464 Model # RHT132WUTFHS SERIAL # T00259K08 C-02 Cooler 2 door Cart Traulsen EE-96467 Model # RR1232HUTFHS Serial # T94578108 C-03 Cooler 2 door Cart Traulsen EE-96466 Model # RR1232HUTFHS Serial # T9460518 C-04 Cooler Aladdin EE-????? Model # ADL-26 Serial # ????? C-05 Cooler Aladdin EE-92122 Model # ADL-26 Serial # 8217161 C-06 Cooler Aladdin EE-????? Model # ADL-26 Serial # ????? C-07 Cooler Aladdin EE-92123 Model # ADL-26 Serial # 8217162 C-08 Cooler Traulsen EE-96463 Model # RHT132WUTFSH Serial # T00151K08 C-09 Cooler Traulsen EE-96479 Model # RR1232HUTFSH Serial # T97560J08 C-10 Cooler Traulsen EE-96465 Model # RR1232HUTFSH Serial # T94607I08 C-11 Cooler Traulsen EE-96480 Model # RR1232HUTFSH Serial # T00119K08 C-12 Cooler Traulsen EE-92121 Model # ADL-26 Serial # 8218182 C-13 Cooler Traulsen EE-96462 Model # RR1232WUTFSH Serial # T00072K08 F-01 Freezer Traulsen EE-96470 Model # RLT132WUTFSH Serial # T00077K08 F-02 Freezer Traulsen EE-96468 Model # RLT232WUTFSH Serial # T00267K08 F-03 Freezer Traulsen EE-96469 Model # RLT232W1NUTFSH Serial # T00159K08 Tray Line Kitchen Avtec Comp. Cold Top Total of 4 Model # LX120A035W0 Serial # TTB2779206A Chill Plate Table Dinningroom EE-93197 Duke Model # DCTF60PGM Building 106 Women s Clinic Rheem Split System (AHU-1) M#RA1642AC1NB S#W261536303 Rheem Split System (AHU-2) M#RA1348AJ1NB S#W261536288 Rheem Split System (AHU-3) M#RA1624AJ1HA S#W271508251 Rheem Split System (AHU-4) M#RA1336AC1NB S#281501192 Rheem Split System (AHU-5) M#RA1624I1NA S#W261536347 Rheem Split System (AHU-6) M#RA1348AC1NB S#W261536347 Samsung Mini Split w-2 wall cassettes M#AJ036JCJ5CH/AA S#B48ZP3CG400296T Building 107 Canteen Cooler Combination Walk in EE-111068 Evap. HTP Model # HTA28-134B-AS Serial # E11E55291105003 Cond. Roof Top Air Cooled EE-111059 Model # HLH151M44-E Serial # E11E55191309002 Ice Machine Hoshizaki EE-84780 Model # KM280MWH Serial # N10676K Building 17 RRTP Lochinvar Boiler B-17 EE-154602 Model KBN400 Serial 170210445663 Lochinvar Boiler B-17 EE-154601 Model KBN400 Serial 170210445664 Trane South Condensing Unit EE-154601 Model TTA18H300AA Serial 17022KU7TA Trane North Condensing Unit EE-154601 Model TTA18H300AA Serial 16334M07TA Delivery of Service Anticipated period of performance: 08/01/2020 thru 07/31/2025. Other important considerations: Cite any other information that is necessary for potential respondents to understand the nature of the potential requirement or proposed acquisition. Capability statement /information sought: Response to this announcement shall not to exceed 10 pages and should include the following information: (1) A tailored capability statement indicating the firm s ability to provide a product and related services; (2) The respondents DUNS number, organization name, address, point of contact, and size and type of business (e.g., SDVOSB/VOSB, etc,) pursuant to the applicable NAICS code; (3) Information should be provided electronically in a Microsoft Word or Adobe PDF format. Please e-mail your response with the above information to Christina.Lawrence2@va.gov with the subject line "Sources Sought Notice # 36C24920Q0243 by 10:00 a.m. on 06/17/2020. Any question should be emailed to Christina.Lawrence2@va.gov. Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
Data sourced from SAM.gov.
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