Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

DEPARTMENT OF VETERANS AFFAIRS Network Contracting Office 8 TASK ORDER PROPOSAL REQUEST (TOPR) REQUEST FOR QUALIFICATIONS SOLICITATION NO. 36C24824R0052 ISSUE DATE:7/18/2024 SUBMISSION DUE DATE & TIME... DEPARTMENT OF VETERANS AFFAIRS Network Contracting Office 8 TASK ORDER PROPOSAL REQUEST (TOPR) REQUEST FOR QUALIFICATIONS SOLICITATION NO. 36C24824R0052 ISSUE DATE:7/18/2024 SUBMISSION DUE DATE & TIME: 8/7/24 at 4PM ***PLEASE SUBMIT A RESPONSE IF YOUR FIRM INTENDS TO NOT SUBMIT QUALIFICATIONS FOR THIS REQUIREMENT.*** PROJECT NUMBER: 673-23-116 PROJECT TITLE: Renovate Condensate Water and Steam Distribution Systems Building 1 LOCATION: James A. Haley VAMC, Tampa Florida INTRODUCTION: This document contains basic information and minimal requirement guidance for a VISN 8 professional architectural and engineering services requirement that is competed within the pool of VISN 8 AE MATOC firms. The Government intends to award based on the evaluation of submitted qualifications and answers to attached interview/discussion questions. The submitted interview/discussion answers will only be evaluated on the firms that are determined to be most highly qualified for this requirement based on a Technical Evaluation of the firm s submitted qualifications. Firms may reference specific information in their lead contract s SF 330s in this project qualification submission. PROJECT SUMMARY: Provide professional services, equipment, labor materials, supervision, tools, testing, and specialty services (i.e. Industrial Hygienist, Asbestos Contractor, TAB Contractor, etc.) to perform design services for NRM Project 673-23-116 Renovate Condensate Water and Steam Distribution Systems Building 1 at the James A. Haley VA Hospital, located at 13000 Bruce B. Downs Boulevard, Tampa, Florida, 33612. The work includes but is not limited to site investigation to field verify existing conditions, designing and preparing drawings, specifications, cost estimates, and construction period services for all disciplines required to renovate and update Condensate Water and Steam Distribution Systems Building 1. The design shall conform to VA Steam, Heating Hot Water, and Outside Distribution Systems Design Manuals, volume 1, 2 & 3, VA HVAC Design Manual, VA Plumbing Design Manual, VA Master Construction Specifications, ASHRAE, NFPA, NEC, latest editions, among other applicable standards. A/E shall refer to the Technical Information Library (TIL) at Technical Information Library (TIL) - Office of Construction & Facilities Management (va.gov). The awarded contractor shall provide all materials, labor, tools, equipment, transportation, contractor quality control (CQC), supervision, project management, administrative support, and specialized expertise to perform the work outlined in the SOW/SOT (see attached to this TOPR/Request for Qualifications). OFFICE ISSUING THIS REQUEST: Department of Veterans Affairs-VHA-SAO East Network Contracting Office (NCO) 8 Construction Team PRIMARY POINT OF CONTACT: Cynda Rosa EMAIL: (CO/CS) Cynda.Rosa@va.gov GENERAL INFORMATION: MAGNITUDE OF CONSTRUCTION: Between $5 and $10 Million SITE VISIT: An organized site may be scheduled if requested by the most highly qualified firm. CONTRACT CLAUSES: All general conditions, special provisions and contract procedures included in the respective lead VISN 8 AE MATOC are applicable to this requirement. When a lower price has been established or ordering requirements have been modified by the Task Order, those modified terms will apply to the order made pursuant to it and take precedence over the contract. Any unique terms and conditions of an order issued under the contract that are not a part of the applicable IDIQ will govern. In the event of an inconsistency between the terms and conditions of a Task Order and the Contractor's IDIQ, other than those identified above, the terms of the IDIQ will take precedence. STATEMENTS OF WORK/STATE OF TASKS: All applicable statements of work/tasks, drawings and other associated documents/attachments will be provided. No hard copies will be made available to proposing contractors. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: Task orders are 100% set aside for Service-Disabled Veteran Owned Small Business (SDVOSB). The award of this requirement shall not be delayed due to loss of SDVOSB certification. Proposals submitted by non-certified AE MATOC SDVOSBs shall be excluded from award consideration. SDVOSB AND SAM REGISTRATION: The CO/CS will confirm SDVOSB status three times prior to award. The Government will review VET CERT to confirm SDVOSB status when qualifications are submitted, when pricing is submitted by the most highly qualified firm, and prior to award. Firms must be certified SDVOSBs who are a small business for NAICS 541330. Additionally, firms shall be registered in SAM to receive award. LIMITATIONS ON SUBCONTRACTING: (Reference 13 CFR 125.6 for further information): By submission of an offer and execution of a task order, the Offeror agrees that in performance of the task order, the concern and those subcontractors that are similarly situated, will perform at least fifty (50) percent of the cost of the task order, not including the cost of materials. CONSTRUCTION PROJECTS: In accordance with FAR 36.209 Construction Contracts with Architect-Engineer Firms, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative. TASK ORDER PERFORMANCE PERIOD: 360 calendar days after issuance of award (or issuance of a notice to proceed) that is performed in concurrent or sequential phases as indicated in the SOW or SOT. BASIS FOR AWARD: After the most qualified firm for the Task is identified, that firm will be provided an RFP. The most highly qualified firm shall submit pricing on a VA Form 6298 and negotiations with that firm may commence. If negotiations with that most highly qualified firm are not successful, discussions with that firm will be terminated and an RFP will be sent to the next most highly qualified firm. This process will continue until an award is made of the solicitation is cancelled. QUALIFICATION PREPARATION AND EVALUATION INFORMATION: PROPOSAL PREPARATION INSTRUCTIONS: To assure timely and equitable evaluation of qualification submissions, offerors must follow the instructions contained herein. For qualification submissions to receive full consideration for selection as most qualified, offerors should ensure that the information furnished in support of the proposal is factual, accurate, complete, and directly responds to the requirements of this TOPR. Each submission in response to this request shall consist of the following: Qualifications Submission. Submission is limited to no more than six (6) pages excluding questionnaires, CPARs, answers to discussion/interview questions and the cover page. All pages beyond the limit will not be evaluated. Font size shall be no less than 10 pitch and must be clearly legible. Interview/Discussion Question Answers: Answers to discussion/interview questions will be limited to five (5) pages. Interview questions will be evaluated for all firms determined qualified for the requirement as evaluated by the Technical Evaluation Board. EVALUATION OF QUALIFICATION SUBMISSION: The selection of the most highly qualified firm for this task order is based on your firm s submissions in response to this request and how it is interpreted by the evaluation team. The technical evaluation board may reference the SF 330s of the lead contract, but this submission must provide the information necessary for the evaluation team to determine your firm s qualifications for this requirement. It is incumbent on the firms to articulate their understanding of the SOW/SOT in this submission. Firms must clearly identify the personnel to be used during performance of this project, their specific qualifications, their capacity to perform work, experience in completing this type of project and past performance information on similar projects. Selection and evaluations shall be conducted using a two-step evaluation process, pre-selection evaluation of qualification submissions and selection after evaluation of discussion/interview questions. Each Qualification Submission shall be evaluated using the criteria listed below. FACTOR/CRITERIA/ELEMENT ****Factors are in descending order of importance**** FACTOR 1 PROFESSIONAL QUALIFICATIONS Professional qualifications necessary for satisfactory performance of required service. The lead designer in each discipline needed for the project must be licensed or registered to practice in any state in the United States of America. Provide current professional license or registration numbers and information on the professional qualifications (i.e., education, training, registration, certifications, overall relevant experience) of personnel proposed for assignment to the project. Provide proposed roles of key personnel which must be clearly identified in the qualifications. Key positions and disciplines required for this project include Mechanical Engineer and HVAC. FACTOR 2 CAPACITY Capacity to accomplish work in the required time. The evaluation will consider the team s overall ability to meet the schedule of the project, as well as the available capacity of key disciplines to perform the work in the required time. Provide information to demonstrate capacity of each of the key personnel identified. At a minimum, include the following for each key team member: name, firm, proposed role in this project, and percentage of available capacity to take on new work. Also provide all projects awarded by the VA and Federal Government to the prime firm during the previous 12 months from the date of the qualification submission and everything your team in currently working on for the VA and Federal Government. At a minimum, include the following for each project, in a clear, unambiguous table format: project name, location, award date, completion percentage, and expected completion date. FACTOR 3 SPECIALIZED EXPERIENCE & TECHNICAL COMPETENCE Submit information on the specialized experience and technical competence of the prime firm and all subcontractors in projects similar in size, scope, and complexity. Include three but no more than five Government and/or private experience projects that best illustrate the proposed team s specialized experience in work of similar size, scope, and complexity with at least 95% of the work completed. Applicable projects over five years from completion of the date of Qualification Submission may evaluated less favorably. Any projects submitted above the five maximum requested shall not be considered during the evaluation. All projects provided in the Qualification Submission must involve some effort or contribution from a firm, office, branch, or individual team member proposed to perform work under this task order. FACTOR 4 PAST PERFORMACE Submit past performance on contracts and task orders with Government agencies and/or private industry. The past performance will be evaluated for all projects provided in Factor 3 (SPECIALIZED EXPERIENCE & TECHNICAL COMPETENCE), if available, to include a review of Contractor Performance Assessment Reporting System (CPARS) ratings. Provide performance reports for all projects submitted for Factor 3. Include the following information for each project: contract/task order number, project title, prime firm, start date, and completion date. Past performance evaluations may also include additional performance-related information provided by the firm, customer inquiries, Government databases, publicly available sources, additional projects in CPARS, and other information available to the Government, including communications with individual knowledgeable of the firm s past performance. Failure to provide requested data, accessible points of contact, or valid phone numbers may result in a firm being considered less qualified. CONTRACTOR PERFORMANCE QUESTIONNAIRE 36C24824R0052 Note: If a CPAR is not available, each contractor will send this questionnaire to the individual who will provide Past Performance information for relevant projects. The individual completing the questionnaire may send the form directly to the Contracting Specialist or to the Contractor for submission. The prime firm will fill out Section A The past performance evaluator fills out Section B including the performance elements. The prime firm emails the completed form(s) to the Contracting Specialist or requests the past performance evaluator to send directly. The below-named contractor is participating on a Task Order for VISN 8 architectural and engineering professional services. Please return the completed questionnaire to the following Email address: Cynda.rosa@va.gov or to the contractor for submissions. CONTRACTOR PERFORMANCE QUESTIONNAIRE SECTION A - CONTRACT INFORMATION (TO BE COMPLETED BY A/E FIRM) A/E Firm s Name: Address: Point of Contact Name: POC Phone Number: POC Email: Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed: If subcontractor, who was the prime (Name/Phone #): Contract Location: Contract Title: Contract Number: Delivery/Task Order Number (if applicable): Period of Performance: Dollar Amount of Contract: $ SERVICES PERFORMED: SECTION B - CLIENT INFORMATION ( TO BE COMPLETED BY CLIENT) Company Name: Phone Number (Including area code): POC Name and Title: Email Address: RATE EACH PERFOMANCE ELEMENT LISTED BELOW (1 THROUGH 4), BY CHECKING THE APPROPRIATE NUMBER THAT BEST REFLECTS YOUR EVALUATION OF THE CONTRACTOR'S PERFORMANCE. 5 = EXCEPTIONAL, 4= VERY GOOD, 3 = SATISFACTORY, 2 = MARGINAL, 1 =UNSATISFACTORY 1. Contractor provides, or provided, the required Professional A&E Services in accordance with the requirements (quality, quantity, timeliness) of the contract? 5 4 3 2 1 2. Does the Contractor provide design documents and specifications that are accurate? 5 4 3 2 1 3. Does the Contractor provide accurate invoices and timely? 5 4 3 2 1 4. Based on the contractor s performance of this contract, provide a rating of the contractor s overall performance. 5 4 3 2 1 In addition to the rating, provide any additional comments/observations not specifically addressed in the performance elements: Date Questionnaire was completed (mm/dd/yyyy): Client's Signature: Client s Print Name: