Inactive Total Small Business Set-Aside (FAR 19.5)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Sol... This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. The Department of Veterans Affairs, Bruce W. Carter (Miami) VA Medical Center, Miami, FL 33125 has a requirement to High-Performance Work Clothing with Embroidery Safety Products, Inc. is the referenced clothing manufacturer, Brand name or equal, RFQ # 36C24824Q1425. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 effective 05/22/2024. The combined synopsis solicitation is 100% set-aside for Small Businesses. Note: Interested offerors must be registered and active in Sam.gov to be considered for Award. The associated North American Industrial Classification System (NAICS) code for this procurement is 315120, with a small business size standard of 750 employees. The FSC/PSC is 8415. The Network Contracting Office (NCO 8), Commodities Team is seeking to purchase High- Performance Work Clothing with Embroidery. All interested offerors shall provide quotations that meet or exceed the salient characteristics for the following: Item Number Description Quantity Unit of Measure 0001 MEDIUM BLUE FR VA WORKSHIRT XLarge 4 EA 0002 "MEDIUM BLUE FR VA WORKSHIRT2XLARGE" 2 EA 0003 MEDIUM BLUE FR VA WORKSHIRT 3XLARGE 2 EA 0004 MEDIUM BLUE FR VA WORKSHIRT 4XLARGE 2 EA 0005 GREY FR VA WORKSHIRT Medium 6 EA 0006 GREY FR VA WORKSHIRT Large 29 EA 0007 GREY FR VA WORKSHIRT XLarge 32 EA 0008 GREY FR VA WORKSHIRT 2XLarge 6 EA 0009 GREY FR VA WORKSHIRT 3XLarge 8 EA 0010 1 TIME SETUP FEE W/ NSA 1 EA 0011 EMBROIDERY FEE NSA 129 EA 0012 NAVY FR VA TSHIRT Medium 6 EA 0013 NAVY FR VA TSHIRT Large 37 EA 0014 NAVY FR VA TSHIRT XLarge 52 EA 0015 NAVY FR VA TSHIRT 2XLarge 8 EA 0016 NAVY FR VA TSHIRT 3XLarge 14 EA 0017 NAVY FR VA TSHIRT 4XLarge 2 EA 0018 NAVY FR UTILITY PANTS 34X30 12 EA 0019 "NAVY FR UTILITY PANTS34X32" 10 EA 0020 "NAVY FR UTILITY PANTS34X34" 6 EA 0021 "NAVY FR UTILITY PANTS36X30" 3 EA 0022 "NAVY FR UTILITY PANTS38X30" 8 EA 0023 "NAVY FR UTILITY PANTS38X32" 10 EA 0024 "NAVY FR UTILITY PANTS38X34" 6 EA 0025 "NAVY FR UTILITY PANTS40X30" 6 EA 0026 NAVY FR UTILITY PANTS 40X32 4 EA 0027 NAVY FR UTILITY PANTS 42X27 2 EA 0028 "NAVY FR UTILITY PANTS42X30" 6 EA 0029 "NAVY FR UTILITY PANTS42X32" 12 EA 0030 "NAVY FR UTILITY PANTS44X32" 4 EA 0031 "NAVY FR UTILITY PANTS48X30" 2 EA 0032 "SZ L, MENS POLO, NAVY, POLYPERFORMANCE REDKAP" 3 3 EA 0033 SZ 4XL, MENS POLO, NAVY, POLY PERFORMANCE REDKAP 6 EA 0034 "ARCTIC MENS COOLING SS WORKSHIRT L" 1 EA 0035 "RED KAP S/S INDUSTRIAL WORKSHIRT CHARCOAL L" 8 EA 0036 "RED KAP S/S INDUSTRIAL WORKSHIRT CHARCOAL XL" 16 EA 0037 "RED KAP S/S INDUSTRIAL WORKSHIRT CHARCOAL 3XL" 4 EA 0038 "RED KAP S/S INDUSTRIAL WORKSHIRT NAVY XL" 8 EA 0039 RED KAP S/S INDUSTRIAL WORK SHIRT NAVY 2XL 4 EA 0040 RED KAP S/S INDUSTRIAL WORK SHIRT NAVY 3XL 4 EA 0041 "RED KAP S/S INDUSTRIAL WORKSHIRT NAVY 4XL" 4 EA 0042 "1 LOCATION UP TO 4.25"" 48 PCMIN EMBROIDERY CHARGE" 58 EA 0043 "PERFORMANCE SHOP PANTSKHAKI 36X29" 1 EA 0044 "PERFORMANCE SHOP PANTSKHAKI 42X27" 4 EA 0045 "PERFORMANCE SHOP PANTSNAVY 34X32" 8 EA 0046 "PERFORMANCE SHOP PANTSNAVY 36X30" 4 EA 0047 "PERFORMANCE SHOP PANTSNAVY 38X30" 4 EA 0048 "PERFORMANCE SHOP PANTSNAVY 38X32" 8 EA 0049 "PERFORMANCE SHOP PANTSNAVY 40X30" 4 EA 0050 "PERFORMANCE SHOP PANTSNAVY 40X32" 8 EA 0051 PERFORMANCE SHOP PANTS NAVY 42X27 4 EA 0052 PERFORMANCE SHOP PANTS NAVY 44X32 8 EA 0053 "PERFORMANCE SHOP PANTSNAVY 48 X 30" 4 EA 0054 RED KAP S/S INDUSTRIAL WORK SHIRT CHARCOAL M 18 EA 0055 "RED KAP S/S INDUSTRIAL WORKSHIRT CHARCOAL L" 48 EA 0056 "RED KAP S/S INDUSTRIAL WORKSHIRT CHARCOAL XL" 48 EA 0057 "RED KAP S/S INDUSTRIAL WORKSHIRT CHARCOAL 2XL" 36 EA 0058 "RED KAP S/S INDUSTRIAL WORKSHIRT CHARCOAL 3XL" 6 EA 0059 "RED KAP S/S INDUSTRIAL WORKSHIRT WHITE M" 6 EA 0060 "RED KAP S/S INDUSTRIAL WORKSHIRT WHITE L" 12 EA 0061 "RED KAP S/S INDUSTRIAL WORKSHIRT WHITE XL" 36 EA 0062 "RED KAP S/S INDUSTRIAL WORKSHIRT WHITE 3XL" 6 EA 0063 "RED KAP S/S INDUSTRIAL WORKSHIRT NAVY XL" 12 EA 0064 "RED KAP S/S INDUSTRIAL WORKSHIRT BLACK XL" 6 EA 0065 "SZ M, MENS POLO,POLYSTRAIGHT BOTTOM GREY L" 12 EA 0066 "SZ L, MENS POLO,POLYSTRAIGHT BOTTOM GREY L" 42 EA 0067 SZ L, MENS POLO,POLY STRAIGHT BOTTOM GREY 18 EA 0068 SZ M, MENS POLO, NAVY, POLY STRAIGHT BOTTOM 6 EA 0069 "SZ L, MENS POLO, NAVY, POLYSTRAIGHT BOTTOM" 6 6 EA 0070 "SZ XL, MENS POLO, NAVY, POLYSTRAIGHT BOTTOM" 18 EA 0071 "SZ 2XL, MENS POLO, NAVY, POLYSTRAIGHT BOTTOM" 12 EA 0072 "SZ 5XL, MENS POLO, NAVY, POLYSTRAIGHT BOTTOM" 3 EA 0073 "Colors: 1, Left ChestEmbroidery" 351 EA 0074 "DURAKAP MEN'S PAINTER DUNGAREEPANTS, WHITE, SZ 32X32" 6 EA 0075 "DURAKAP MEN'S PAINTER DUNGAREEPANTS, WHITE, SZ 34X30" 6 EA 0076 "DURAKAP MEN'S PAINTER DUNGAREEPANTS, WHITE, SZ 36X32" 6 EA 0077 "DURAKAP MEN'S PAINTER DUNGAREEPANTS, WHITE, SZ 38X30" 12 EA 0078 "DURAKAP MEN'S PAINTER DUNGAREEPANTS, WHITE, SZ 38X32" 18 EA 0079 PERFORMANCE SHOP PANTS KHAKI 34 X 33 6 EA 0080 PERFORMANCE SHOP PANTS KHAKI 38 X 32 6 EA 0081 "PERFORMANCE SHOP PANTSNAVY 32X26" 6 EA 0082 "PERFORMANCE SHOP PANTSNAVY 36X34" 12 EA 0083 "PERFORMANCE SHOP PANTSNAVY 38X32" 6 EA 0084 "PERFORMANCE SHOP PANTSNAVY 40X32" 6 EA 0085 "PERFORMANCE SHOP SHORTSNAVY 40" 6 EA 0086 "PERFORMANCE SHOP PANTSBLACK 32X30" 12 EA 0087 "PERFORMANCE SHOP PANTSBLACK 32X31" 6 EA 0088 "PERFORMANCE SHOP PANTSBLACK 32X32" 12 EA 0089 "PERFORMANCE SHOP PANTSBLACK 34X30" 36 EA 0090 "PERFORMANCE SHOP PANTSBLACK 34X32" 18 EA 0091 PERFORMANCE SHOP PANTS BLACK 34X34 12 EA 0092 PERFORMANCE SHOP PANTS BLACK 36X28 6 EA 0093 "PERFORMANCE SHOP PANTSBLACK 36X30" 18 EA 0094 "PERFORMANCE SHOP PANTSBLACK 36X32" 12 EA 0095 "PERFORMANCE SHOP PANTSBLACK 36X34" 12 EA 0096 "PERFORMANCE SHOP PANTSBLACK 38X29" 6 EA 0097 "PERFORMANCE SHOP PANTSBLACK 38X30" 18 EA 0098 "PERFORMANCE SHOP PANTSBLACK 38X32" 24 EA 0099 "PERFORMANCE SHOP PANTSBLACK 40X28" 6 EA 0100 "PERFORMANCE SHOP PANTSBLACK 40X30" 12 EA 0101 "PERFORMANCE SHOP PANTSBLACK 40X32" 6 EA 0102 "PERFORMANCE SHOP PANTSBLACK 44 X 32" 6 EA 0103 "PERFORMANCE SHOP PANTSBLACK 46X30" 6 EA Salient Characteristics Department of Veterans Affairs Emblem/Seal (custom embroidered on all shirts including FR) (file to be provided at time of award) with embroider wording underneath: Facility Management Service. FR RATED clothing: 100% combination of long/short sleeve cotton shirts and cargo khaki pants (FR rated) for Electric, Auto Mechanic and Utility systems shops at both sites. Flame resistant uniforms must comply with NFPA 70E Hazard Risk Category 2 Work Pants: Lint and fade resistant. Heavy duty brass ratcheting zipper, cargo pants, Industrial cargo blend. Blend: 65% Polyester / 35% Cotton 2 large back pockets. Bar-tacked at all stress points Premium Long-Sleeve Work Shirt with Button-Front Closure. 2 front chest pockets with button closure. Cuffs with button closure. High resistance thread. Blend: 65% Polyester / 35% Cotton Premium Short-Sleeve Polo Work and Performance Shirts. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller and be verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. Delivery shall be provided no later than 90 days after receipt of order (ARO). Commercial products shall comply with FAR Subpart 25.1 Buy American-Supplies. Place of Delivery Address: 1201 NW 16th Street Postal Code: Miami, FL 33125 Country: UNITED STATES Delivery Requirements: Partial orders will NOT be accepted. Drop Shipments will not be permitted. All shipments will be delivered directly to the Miami VAMC - Doral Warehouse, a representative from the supplier will check the items in with a designated staff member of the Miam VAMC. Department of Veterans Affairs Emblem/Seal (custom embroidered on all shirts) (file to be provided at time of award) with embroider wording underneath: Environmental Management Service. Returns Any item received in non-complaint order will be promptly returned to the supplier at no cost to the government. All returned items will be replaced within 10 business days from the effected return. If the same items are not available, the supplier my suggest a product of equal or greater value to the government at no additional cost to the government. The following provisions apply to this solicitation: 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses: http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Title Date 52.204-7 SYSTEM FOR AWARD MANAGEMENT Oct 2018 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING Aug 2020 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Nov 2021 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Nov 2021 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERICAL ITEMS (NOV 2021) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision. (b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM. (2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __. [Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] (End of Provision) The following Commercial Items clauses apply to this acquisition: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Title Date 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS Jun 2020 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE Oct 2018 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE Aug 2020 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT Nov 2021 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS Dec 2022 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS Mar 2023 52.219-27 NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE Oct 2022 52.219-33 NONMANUFACTURER RULE Sep 2021 52.222-3 CONVICT LABOR Jun 2003 52.222-19 CHILD LABOR COOPERATION WITH AUTHORITIES AND REMIDIES Dec 2022 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES Jun 2020 52.222-50 COMBATING TRAFFICKING IN PERSONS Nov 2021 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION May 2022 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING Jun 2020 52.225-1 BUY AMERICAN-SUPPLIES Oct 2022 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES Feb 2021 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT Oct 2018 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS Mar 2023 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS Feb 2023 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (DEVIATION) Feb 2023 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (DEVIATION) Jan 2023 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS (NOV 2018) The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per all CLIN s. The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities. The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required. (End of Clause) VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION) (a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2020); (b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement. (c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. (d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. (End of clause) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) (a) Definitions. As used in this clause (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) VAAR 852.246-71 REJECTED GOODS (OCT 2018) (a) Supplies and equipment. Rejected goods will be held subject to Contractor s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor's address at the Contractor s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor. (b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products. (End of Clause) Instruction to Offerors All offerors shall submit your Quotes no later than August 8, 2024, at 12:00PM (EST), via email to Kimberly.Mcdowell@va.gov . Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail no later than August 7, 2024, at 12:00PM (EST), via the same email address. Questions received later than this time/date may not receive a response. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Technically Acceptable Past Performance Price Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Kimberly McDowell Contract Specialist Network Contracting Office 8 Kimberly.Mcdowell@va.gov