Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Attachment 1: Combined Synopsis-Solicitation for Commercial Items Attachment 1: Combined Synopsis-Solicitation for Commercial Items VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quota... Attachment 1: Combined Synopsis-Solicitation for Commercial Items Attachment 1: Combined Synopsis-Solicitation for Commercial Items VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5 Original Date: 10/12/17 Revision 04 Date: 06/10/20 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. The solicitation number is 36C24821Q1732 and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06, Effective July 12, 2021. This solicitation is set-aside for 100% for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS 333318 code has a small business size standard of 1,000. The FSC/PSC is 3510. The James A. Haley Veterans Hospital is seeking to purchase Brand Name or Equal as follows: Continental Girbau Commercial Washers and Dryers. All interested companies shall provide quotations for the following: CONTRACT LINE ITEMS (CLIN): ITEM # DESCRIPTION OF SUPPLIES QTY UNIT UNIT PRICE AMOUNT 0001 CONTINENTAL GIRBAU 20-LB 400 G FORCE. PUMP DRAIN. 120VOLT 15AMP.DESIGNED TO DRIVE DOWN WATER, ELECTRICAL AND GAS COSTS WHILE IMPROVING PRODUCTIVITY. E-SERIES HIGH-PERFORMANCE. EH020. 6 EA 0002 8-INCH BASE FRAME SBH020SXSF 6 EA 0003 CONTINENTAL GIRBAU 25-LB E-SERIES COMMERCIAL DRYER. 208/240 VOLT 1 PHASE, 3/4 WIRE. 30 AMP. EQUIPPED WITH AN OVERSIZED DOOR, DRYER WINDOW AND CYLINDER LIGHT, 208-240/60/1. KDE/KDG. 6 EA 0004 6-INCH BASE FRAME SBKF-6.25 6 EA 0005 INSTALLATION INCLUDES: NEW FILL HOSES FOR THE WASHERS AND ELECTRIC WHIPS FOR THE DRYERS. INSTALL INCLUDES DISCONNECTION, REMOVAL AND HAUL OFF OF OLD EQUIPMENT. CONTRACTOR WILL MOVE THE NEW EQUIPMENT INTO PLACE, SET LEVEL AND ANCHORS PER MANUFACTURERS SPECIFICS. CONTRACTOR WILL CONNECT UTILITIES TO PROPER EXISTING UTILITIES WITHIN 24 HOURS. CONTRACTOR WILL STARTUP AND TEST THE NEW EQUIPMENT TO ENSURE FUNCTIONALITY. THE CONTRACTORS CERTIFIED TECHNICIANS WILL TRAIN THE STAFF ON THE OPERATION OF THE EQUIPMENT. 12 EA 0006 ONE (1) YEAR WARRANTY ON WEAR AND TEAR PARTS (BELTS, GASKETS, HOSES, ETC.) THREE (3) YEAR WARRANTY ON MOST OTHER PARTS FIVE (5) YEAR WARRANTY ON BEARINGS, SHELL, FRAME, BASKET, AND STRUCTURAL COMPONENTS. 12 EA GRAND TOTAL STATEMENT OF NEED GENERAL: James A. Haley Veterans Hospital, PM&RS, 13000 Bruce B. Downs Blvd, Tampa, Florida 33612, has a requirement for washers and dryers. The washers and dryers will be used to allow the Veterans to clean their own clothing as part of rehabilitations therapy, on the long-term care units. BACKGROUND: The James A Haley PM&RS unit has 37 long term care beds and the patients are here long term. As a required part of the therapy they maintain cleanliness of their clothing. The machines are used on the daily base. PURPOSE: The equipment will be replacing equipment that has been its life expectancy, which has started to malfunction and need frequent repairs. These units are used on the daily bases and require continuous maintenance. Industrial size washers and dryers will decrease the amount of maintenance and replacement factors for the machines. SCOPE: James A Haley is requesting contractors provide brand name or equal equipment that meets or exceed the physical, functional and performance of the listed characteristics in this section. The equipment feature of front loading for both washer and dryer is essential to meet the need of the service and the Veterans. SALIENT CHARACTERISTICS: Equipment must have the salient characteristics listed below to enable the government to perform the capabilities: Complete generic identification Oversized dryer with light cylinder. 25 LB E-Series / High performance washer EH020 Commercial washer Capacity 20 lbs Cylinder Diameter 21.1 inches Cylinder Depth 13.8 inches Cylinder Volume 2.8 cu ft Net Weight 279 lbs Crated Weight 301 lbs Machine Width 27 inches Machine Depth 27.6 inches Machine Height 42.5 inches Door Opening 12.7-inch Floor to Door 15.4 inch Shipping Dimensions (WxDxH) 28.3 x 29.1 x 47.7 inch Washing Speed rpm 50 Spin Speeds rpm 50/100/400/600/800/970 G-force 0.75/3/49/108/192/300 Static Force Transmitted 340 lbs Dynamic Force Transmitted 115 lbs Frequency of Dynamic Force 16.2 Hz Modified Energy Factor (MEF)* 2.21 Water Consumption Factor (WCF)* 5.03 Drain Diameter Pump Drain - 1 inch Gravity Drain 2 Inch Water Inlets - ¾ Recommended Water Pressure 30-60 PSI Water Flow - 8 gals / min Total Power 0.8 kW KDE/KDG Light Commercial Dryer Capacity lbs up to 25 Cylinder Volume cu ft 7 Net Weight lbs - Electric 150 Crated Weight lbs - Electric Gas 160 Machine Dimensions inch WxDxH 26.875 x 28 x 44.34 Door Opening inch 23.5 Shipping Dimensions inch WxDxH 29.5 x 30.5 x 45 Motor Power hp 1/3 Exhaust Diameter inch 4 Exhaust Air Flow cfm 220 Gas Connection inch 3/8 NPT Gas Heating BTU/h 25000 240/60/1, 4-prong cord, 30 FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must fit in the existing space where older units are. Units must not exceed 36 inches wide and be at least 40 inches in height. There should be hooks for water, and electric hook ups for dryer. Including vents for external exhaust. Washer and dryer must be front loading, not top loading. Dryer: Exhaust Diameter inch 4 Exhaust Air Flow cfm 220 Washer: Exhaust Diameter inch 4 Exhaust Air Flow cfm 220 Capacity - Up to 25 lbs dryer, must have alarm when drying cycle is finished. Capable of multiple dryer settings. Capacity 20 lb washer Modified Energy Factor of 2.21, capable of having the liquid chemical hook up. The washer should have the characteristic of little to no vibrations as the machines are on the units. Multiple water temperatures settings. TRAINING: Contractor shall provide trained/ certified technicians to train designated VA staff on how to use equipment. WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment. DELIVERY SCHEDULE: All items to be delivered and or installed within 30 days of purchase order processing and order placement. PLACE OF DELIVERY: Warehousing Department, James A. Haley Veterans Hospital, 13000 Bruce B. Downs Blvd, Tampa, FL 33612. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: CLAUSES: 52.211-6 Brand Name or Equal (AUG 1999) 52.214-21 Descriptive Literature (APR 2002) 852.211-73 Brand Name or Equal. (JAN 2008) 8 52-219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: (End of Clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil https://acquisition.gov/far (End of Clause) 852.203-70 Commercial Advertising (JAN 2008) 852.246-71 Inspection (Jan 2008) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) All responses must include verification that each specification outlined in the Line Items, SON, and any relevant attachments is/are met. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following factors shall be used to evaluate offers for a decision: The Government will award a Firm-Fixed price contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be anticipated to the quoter who meets the technical specifications and has the overall lowest price per FAR 13.106-2. Technical Acceptability - Quote will be evaluated to determine if the vendor provides a sound, compliant approach that meets the requirements of the Statement of Need (SON), salient characteristics and demonstrates a thorough understanding of the requirements. Evaluation will be based upon conformance to the Statement of Need and salient characteristics, meeting or exceeding the salient characteristics to support James A. Haley Veterans Hospital (JAHVH) requirements. Price - Price shall be submitted using the included B.2 Price/Cost Schedule. The government shall evaluate for award purposes; the price of the supplies being acquired based upon the total price proposed for items identified for pricing which are applicable to the basic requirements. The Government may rely on internal documentation including Contract Performance Assessment Reporting System (CPARS) for supply being acquired to determine Past Performance. If no record of past performance is found in CPARS, the quoter shall not receive a favorable or unfavorable rating but shall receive a rating of neutral. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The Government reserves the right to make no award if quote does not meet the requirements of this solicitation. CONTRACTOR IS RESPONSIBLE FOR CORRECT WAGE TITLE CLASSIFICATIONS OF THEIR EMPLOYEES AND COMPLIANCE WITH ALL APPLICABLE WAGE AND HOUR LAWS. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. SUBMISSION OF QUOTES. Quote should be submitted as One combined PDF document to include: A Quote on company letterhead and any needed attachments. Provide Contractor Name DUNS#, Address, Point of contact(s) name, phone, and email. Prices need to include any FOB destination shipping cost. The Government is requesting discounts, notate any discounts. Email your combined single PDF quote submission to Elizabeth Ratcliff at Elizabeth.Ratcliff@va.gov at or before the exact time specified in due date of this solicitation. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. There are no additional contract requirements, terms or conditions. The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. Quotes must be emailed to Elizabeth.Ratcliff@va.gov and received no later than 9/23/2021 at 3:00 PM EST on the close date. NO LATES WILL BE ACCEPTED Quotes may be submitted on the vendor s own form. (Include your company information name, address, phone number, POC, POC email, and DUNS #). If you are not the manufacturer then an AUTHORIZED DISTRIBUTOR LETTER needs to be provided with your quote in order to be considered for the award (If Applicable). Point of Contact: Any questions or concerns for information regarding the solicitation, please contact Elizabeth Ratcliff at Elizabeth.Ratcliff@va.gov; NO PHONE CALLS WILL BE ACCEPTED.