The purpose of this amendment to the solicitation is to address vendor questions and to update the line items. The requirement has been adjusted to remove the need for Blanket Wrap CLINS 0010-0011. Qu... The purpose of this amendment to the solicitation is to address vendor questions and to update the line items. The requirement has been adjusted to remove the need for Blanket Wrap CLINS 0010-0011. Question #1: Is the requirement to deliver to one location? ANSWER: Yes. The chairs are to be delivered to the address in the SOW 215 Perry Hill Road Montgomery, Alabama 36109 . The CAVHCS Supply Chain Management team will deliver the chairs to the different site s to be installed. Question #2: The solicitation has delivery 60 days ARO. On the surface, it means delivery to Montgomery. Is that correct or is the intent that installation be complete at each site within 60 days? ANSWER: The intent is that installation is to be completed at each site within 60 days. Question #3: Will the existing chairs be removed prior to our start date? Or are we expected to remove them and install the new ones at the same time? ANSWER: Yes the old chairs will need to be removed and disposed of. Question #4: Who was the previous incumbent? The previous vendor was Eagle at Tuskegee and the MVAC, A-dec for Columbus and FT. Rucker Question #5: What was the previous award amount for? ANSWER: Unfortunately, there is no record of that.
Data sourced from SAM.gov.
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Sol... This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. The Department of Veterans Affairs, Central Alabama VAMC Montgomery, AL 36109 has a requirement to procure Dental Chairs with accessories, and installation. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01 effective 11/12/2024. The combined synopsis solicitation is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). Note: Interested SDVOSB offerors must be registered in SAM.gov and be listed in SBA s VetCert to be considered for Award. The associated North American Industrial Classification System (NAICS) code for this procurement is 339114, with a small business size standard of 750 employees. The FSC/PSC is 6520. The Network Contracting Office (NCO 7) is seeking to purchase Dental Chairs with accessories, to include installation and testing at 3 locations. All interested Vendors shall provide quotations for Brand Name or equal of the below items: Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 511 - A-dec 511 Chair / 3 locations 25 EA 0002 521 - A-dec 521 Doctor's Stool / 3 locations 25 EA 0003 522 - A-dec 522 Asst Stool / 3 locations 25 EA 0004 532 - A-dec 532 TRAD Delivery System / 3 locations 25 EA 0005 551 - A-dec 551 ASST Instrumentation / 3 locations 25 EA 0006 572L - A-dec 572L LED Dental Light, Radius Mt / 3 locations 25 EA 0007 INSTALLATION - Install & Labor at MVAC of 11 Chairs 1 JB 0008 INSTALLATION - Install & Labor at Tuskegee of 11 Chairs 1 JB 0009 INSTALLATION - Install & Labor at Fort Novosel of 3 Chairs 1 JB 0010 BLANKETWRAP - Blanket Wrap Service MVAC 1 JB 0011 BLANKETWRAP - Blanket Wrap Service Ft. Novosel 1 JB Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller, and be verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. Vendors offering equal items, those items must meet or exceed the quality offered by A-dec 511 series of chairs and have the following salient characteristics: Chair Specifications Chair Dimensions: Seat Height Range: 13.5 (343 mm) to 31.5 (800 mm) Backrest Recline: 0° to 78° Overall Length (Chair Flat): 76.5 (1943 mm) Chair Movement: Lift System: Hydraulic cantilever mechanism Seat Tilt: Hydraulic system, adjustable Patient Load Capacity: Weight Capacity: 400 lbs (181.4 kg) Headrest: Dual-Articulating Headrest: Adjustable for different patient sizes Armrests: Swing-Out Armrests: For easy patient entry and exit Chair Base: Sturdy Base: Powder-coated, durable cast iron Electrical Requirements: Input Voltage: 100 240 V, 50/60 Hz Options: Upholstery Colors: Multiple colors available Seamless or Sewn Upholstery: Options for seamless (standard) or sewn (luxury) Touchpad Controls: Programmable settings for different chair positions Ergonomic Design: Provide excellent support for both patients and dental practitioners. Thin backrest for better ergonomics and closer patient access. Patient Comfort: Upholstered with plush padding and contoured for superior patient comfort. Seamless upholstery available in a range of colors. Advanced Hydraulic System: Smooth, quiet, and precise hydraulic movement. Effortless positioning of the patient with minimal noise. Dual-Articulating Headrest: Adjustable to accommodate patients of different sizes and provide optimal head and neck support. Flexible Armrests: Swing-out armrests for easy patient entry and exit. Integrated Technology: Compatible with various A-dec delivery systems, monitor mounts, and dental lights. Can integrate with foot controls and touchpad for intuitive operation. Durability: Made with high-quality materials for long-lasting performance and reliability. Delivery shall be provided no later than 60 days after receipt of order (ARO). Commercial products shall comply with FAR Subpart 25.1 Buy American-Supplies. Place of Delivery Contractor must deliver to: 215 Perry Hill Road Montgomery, Alabama 36109 Place of Performance Central Alabama Veteran Health Care System Montgomery/MVAC (11 Chairs) 8105 Veterans Way, Montgomery, AL 36107 Central Alabama Veteran Health Care System Tuskegee VA (11 Chairs) 2400 Hospital Road Tuskegee, AL 36083 Central Alabama Veteran Health Care System Fort Novosal-Direct Army (3 Chairs) 301 Andrews Ave Fort Novosel, AL 36362 Provide A-dec chairs or equal, Doctor stools, Asst Stools, TRAD Delivery System, Asst Instrumentation, LED Dental Light Radius, Blanket Wrap Service, provide documentation of safety and functional test on each item with manufacturer name, model number, serial number, room number where the equipment is placed, and test results. Remove all trash. The installation should take place during normal business hours of 8:00am and 4:30pm EST, Monday through Friday, Federal Holidays excluded. Request for weekend work must be submitted in writing. Inspections will require a prior five-day notification submitted to the Contract Officers Representative (COR) or government representative. Contractor shall provide warranty on the integrity of parts and equipment supporting the fulfillment of this contract. The warranty period for parts, labor, and travel shall be for one (1) year after completion of work. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses: http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Title Date 52.204-7 SYSTEM FOR AWARD MANAGEMENT Oct 2018 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING Aug 2020 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Nov 2021 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Nov 2021 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERICAL ITEMS (NOV 2021) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision. (b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM. (2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs . [Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] (End of Provision) The following Commercial Items clauses apply to this acquisition: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Title Date 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS Jun 2020 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE Oct 2018 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE Aug 2020 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT Nov 2021 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS Dec 2022 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS Mar 2023 52.219-27 NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET- ASIDE Oct 2022 52.219-33 NONMANUFACTURER RULE Sep 2021 52.222-3 CONVICT LABOR Jun 2003 52.222-19 CHILD LABOR COOPERATION WITH AUTHORITIES AND REMIDIES Dec 2022 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES Jun 2020 52.222-50 COMBATING TRAFFICKING IN PERSONS Nov 2021 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION May 2022 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING Jun 2020 52.225-1 BUY AMERICAN-SUPPLIES Oct 2022 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES Feb 2021 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT Oct 2018 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS Mar 2023 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS Feb 2023 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (DEVIATION) Feb 2023 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (DEVIATION) Jan 2023 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS (NOV 2018) The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per all CLIN s. The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities. The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required. (End of Clause) VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION) This solicitation includes VAAR 852.219-73 VA Notice of Total Service-Disabled Veteran- Owned Small Business Set-Aside (NOV 2022); Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. (End of clause) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) Definitions. As used in this clause Contract financing payment has the meaning given in FAR 32.001. Designated agency office has the meaning given in 5 CFR 1315.2(m). Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. Invoice payment has the meaning given in FAR 32.001. Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. Invoice requirements. Invoices shall comply with FAR 32.905. Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: Awards made to foreign vendors for work performed outside the United States; Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) VAAR 852.246-71 REJECTED GOODS (OCT 2018) Supplies and equipment. Rejected goods will be held subject to Contractor s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor's address at the Contractor s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor. Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products. (End of Clause) Instruction to Offerors All quoters shall submit your Quotes no later than February 18, 2025, at 12:00PM (EST), via email to darius.crane@va.gov . Please place in ATTENTION: 36C24725Q0207 DENTAL CHAIRS in the subject line of your email. All offers must include the solicitation number. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail no later than February 10, 2025, at 2:00PM (EST), via the same email address. Questions received later than this time/date may not receive a response. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Award for this requirement will be made to the vendor who proposes the Lowest Price Technically Acceptable quote to the Government. The Department of Veteran s Affairs will award to the vendor proposing the best value to the Government. Technical Evaluation. If the lowest price quote is found to NOT be technically acceptable, the next lowest priced quote will be forwarded on for technical acceptability. This process will continue until the lowest priced, technically acceptable, quote is identified. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Darius Crane Contract Specialist Network Contracting Office 7 darius.crane@va.gov
Data sourced from SAM.gov.
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