Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Presolicitation Notice Page 3 of 12 Presolicitation Notice Page 1 of 12 SUBJECT* Project Number 619-24-101 Replace Fan Coil Units and Exhaust Fans Systems Building 1 Montgomery GENERAL INFORMATION CON... Presolicitation Notice Page 3 of 12 Presolicitation Notice Page 1 of 12 SUBJECT* Project Number 619-24-101 Replace Fan Coil Units and Exhaust Fans Systems Building 1 Montgomery GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 30096 SOLICITATION NUMBER* 36C24723R0071 RESPONSE DATE/TIME/ZONE 05-31-2023 4:00 PM CENTRAL TIME, CHICAGO, USA ARCHIVE 99 DAYS AFTER THE RESPONSE DATE SET-ASIDE SDVOSBC PRODUCT SERVICE CODE* C1DA NAICS CODE* 541330 PLACE OF PERFORMANCE CAVHCS 215 Perry Hill Road Montgomery AL POSTAL CODE 36109 COUNTRY USA CONTACT INFORMATION CONTRACTING OFFICE ADDRESS VA Southeast Network 3700 Crestwood Pkwy NW # 500 Duluth, GA POINT OF CONTACT* Contract Specialist Ryan James ryan.james1@va.gov 843-301-9918 ADDITIONAL INFORMATION AGENCY S URL URL DESCRIPTION AGENCY CONTACT S EMAIL ADDRESS ryan.james1@va.gov EMAIL DESCRIPTION Contract Specialist DESCRIPTION Presolicitation Notice Page 7 of 12 Page 1 of 7 Page 1 of THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR SF 330'S ARCHITECT/ENGINEER QUALIFICATION PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE WILL BE ISSUED IN THIS PHASE. ARCHITECT-ENGINEERING (A/E) DESIGN SERVICES: 1. The Department of Veteran Affairs, Network Contracting Office 7 is seeking qualified Architect-Engineering (AE) firms to submit Standard Form 330 (SF 330) Architect/Engineering Statement of Qualifications for Project # 619-24-101 Replace Fan Coil Units and Exhaust Fans Systems Building 1 at the Central Alabama Veterans Health Care System located at 215 Perry Hill Road, Montgomery Alabama 36109 . Firms submitting qualification packages must be fully licensed to perform designs as a registered professional AE firm in the United States to be considered for this opportunity. 2. This acquisition is a 100% set aside for Small Disabled Veteran Owned Small Business. a. Prospective Contractors are cautioned that proposal submitted in response to this solicitation must meet the criteria identified by 38CFR, Part 74. The SDVOSB concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in accordance with VAAR Clause 852-219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. b. For a Service-Disabled Veteran Owned Small Business (SDVOSB) to be considered as a prospective contractor, the firm, including Joint Ventures, must be verified and registered in the VetCert (Veteran Small Business Certification (sba.gov)) and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their qualification and reporting to VETS -4212 Federal Contractor Reporting in accordance with FAR 52.222-37, Employment Reports on Veterans at https://www.dol.gov/agencies/vets/programs/vets4212. Failure of a prospective SDVOSB to be verified by the Veteran Small Business Certification (sba.gov) at the time the SF 330 is submitted shall result in elimination from consideration. All Joint Ventures must be VetCert verified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award. 3. Contract Information: A Firm Fixed Price A/E Design service contract is contemplated for Project #619-24-101 Replace Fan Coil Units and Exhaust Fans Systems Building 1. The estimated magnitude of construction for this project is between $1,000,000.00 and $5,000,000.00. The estimated/target design completion period is 210 calendar days after issuance of Notice to proceed. The NAICS code for this acquisition is 541330, Engineering Services with a size standard of $25.5 million. 4. Due to the requirement for site visits and coordination on design reviews, A/E firms will be required to attend various meetings in person on site at the facilities. Due to this requirement, eligible prime contractor firms having a main and/or branch office geographically located within a 400-mile driving distance of 215 Perry Hill Road, Montgomery Alabama 36109 will be preferred. 5. Project Information/Statement of Tasks: Provide Professional (PE) Architectural / Engineering services to verify existing conditions and utilities design and prepare contract working drawings and specifications for Project No. 619-24-101 Replace Fan Coil Units and Exhaust Fan Systems in Building 1 Montgomery . The project will greatly impact all those who work or obtain health care services in Building 1 of the Medical Center in Montgomery by correcting facility condition assessment (FCA) deficiencies. (Refer to attached proposal Scope of Work (SOW) 6. Selection Criteria: The A/E Source Selection Team shall utilize the following selection criteria listed in descending order of importance: Professional qualifications necessary for satisfactory performance of required service and working together as a team (in-house and/or consultants(s)). Note: The firm and A/E on staff representing the project or signing drawings in each discipline must be registered/licensed to practice in the United States. Provide your information on the SF 330 clearly marked by providing a current architect and/or engineering License numbers AND proof of Licensure. The VA will confirm the individuals are current and in good standing with the respective state license board. Specialized experience and technical competence in the type of work required, including but not limited to: Architecture, Electrical, Plumbing, Mechanical, Fire Protection, Abatement/Industrial Hygiene, Cost Estimation, Project Management and where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (Include Government and private Experience on similar projects) Capacity to accomplish work in the required time. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Past performance will be evaluated on recent and relevant contracts with government agencies Recent is defined as performance occurring within 5 years of the date of this notice, except those ongoing projects must have begun no less than one (1) year prior to the issuance of this notice. Relevancy is defined as performance of work on projects that are similar in scope to the types of projects anticipated under the resultant contracts. Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Location in general geographical area and knowledge of the locality of the project and that your proximity to the general geographical area enables you to respond to emergency calls in person within 24 hours if required. (SF 330 submittal should show your knowledge of the locality of the project.) A 400-mile driving distance of 215 Perry Hill Road, Montgomery Alabama 36109 is preferred. The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates. 7. Selection Procedures: a. This requirement is being procured in accordance with The Brooks Act of 1972, Federal Acquisition Regulation 36.6 (FAR) and VA Acquisition Regulation 836.6 (VAAR) and VA Acquisition Manual (VAAM) 836.6. Firms responding to this announcement by submitting a qualifying SF 330, before the closing date and time, will be considered for initial selection evaluation. Following initial evaluation of the SF330s received three or more firms that are considered the most highly qualified to provide the type of services required will be selected for interviews. Selected firms will be notified by telephone or email of selection and provided further instructions. b. Selection and evaluation of firms shall be made based on SF 330 submissions and direct responses to the selection criteria identified herein. Failure to address all selection criteria will result in a decreased rating. c. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and Contracting Officer knowledge of current project performance. Failure to provide requested data, could result in a firm being removed from consideration. If relevant CPARS evaluation(s) are available, report(s) shall be submitted with the completed SF330 package. If there is not a completed CPARS evaluation, the PPQ included with this notice is provided for the Offeror or its team members to submit for each project included in criterion (2). Official CPARS evaluation(s) found in in government databases will take precedence. Completed PPQs should be submitted with your SF330. d. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future construction contracts based on those documents. All projects identified on the SF330 must be completed by the office/branch/individual team member performing the work under this contract. 8. Submission Requirements: a. The SF 330 form may be downloaded from http://www.gsa.gov/portal/forms/type/SF Completed SF 330 s shall include the primary firms, subcontractor firms and any consultants expected to be used on the project. Do not submit information incorporating by reference. Prospective firms shall address all selection criteria factors within their submitted SF330 packages. The following format should be used: (1) Cover Page with Solicitation Number, Project Title (2) Table of Contents (3) SF 330 s (4) Acceptability under other appropriate evaluation criteria, i.e., SF 330, Section H. (5) Copy of Current A/E state Engineer/Architect License (6) Unique Entity ID (UEI): (7) Tax ID number (8) The E mail address and Phone number of the Primary Point of Contact. b. SF 330 Date of Receipt/Due Date: Interested firms having the capabilities to perform this work must submit one (1) electronic SF 330 and attachments (if any) no later than (NLT) May 31, 2023, at 4:00 p.m. CST . Email capacity is limited to seven (7 ) to ten (10) megabytes (Megs). c. All SF330 submittals and questions must be sent electronically to the attention of Ryan James, Contract Specialist at Ryan.James1@va.gov. Please provide Pre-Solicitation Number, Project Title, and Firm Name in Subject Line of email. When submitting SF330s, if more than one email is sent, please number emails in Subjects as 1 of n . Submittals received after the date and time identified on page one (1) will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile submittals will not be accepted. All information must be included in the SF330. d. The SF-330 including title page, table of contents, and any other relevant information shall not exceed a total of 50 pages in a common font size 12 font, single spaced. The proposal shall be submitted as a single application-generated (not scanned), searchable PDF document. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. The page limitation does not apply to the licenses, contract performance evaluations, (i.e., CPARS) and award documentation. This information should be provided as attachments to the SF 330. e. All questions regarding this announcement must be emailed to the contract specialist Ryan.James1@va.gov no later than May 17, 2023, by 4:00 p.m. CST to allow time to respond. Site Visits will not be arranged during this phase. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THIS IS A PRE-SOLICITATION NOTICE FOR ARCHITECT/ENGINEERING (A/E) DESIGN SERVICES; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330. ONLY THE A/E FIRMS RESPONDING TO THIS ANNOUNCEMENT BY SUBMITTING AN SF330 PACKAGE ON TIME WILL BE CONSIDERED FOR INITIAL EVALUATION. Page 2 of 4 Page 1 of Page 12 of 12 Page 1 of 12 NETWORK CONTRACTING OFFICE 7 OFFICEOFFICW77777,7CONSTRUCTION 7WEST PAST PERFORMANCE QUESTIONNAIRE (PPQ) *PPQs should be provided back to the requestor to incorporate into their SF330, all PPQs should be included in the SF330 submission by the A-E and it will not count towards the page limitation listed in the Request for SF 330s. SECTION 1 CONTRACT INFORMATION Contractor to complete #1-3 1. CONTRACTOR INFORMATION NAME OF OFFEROR BEING EVALUATED: Click or tap here to enter text. ADDRESS: Click or tap here to enter text. POINT OF CONTACT: Click or tap here to enter text. CONTACT PHONE NUMBER: Click or tap here to enter text. CONTACT EMAIL ADDRESS: Click or tap here to enter text. WORK PERFOMED AS: Click or tap here to enter text. PERCENT OF PROJECT WORK PERFORMED: Click or tap here to enter text. IF SUBCONTRACTOR, WHO WAS THE PRIME? Click or tap here to enter text. 2. CONTRACT INFORMATION CONTRACT TITLE: Click or tap here to enter text. CONTRACT NUMBER AND DO/TO NUMBER: Click or tap here to enter text. CONTRACT TYPE: Choose an item. if other: CONTRACT LOCATION: Click or tap here to enter text. AWARD DATE: Click or tap to enter a date. ORIGINAL CONTRACT ACCCEPTANCE (construction accepted) Date: Click or tap to enter a date. ACTUAL CONTRACT ACCEPTANCE: Click or tap to enter a date. EXPLAIN DIFFERENCES: Click or tap here to enter text. ORIGINAL IMPLEMENTATION PRICE: Click or tap here to enter text. ORIGINAL CONTRACT PRICE (all costs - design/installation/financing): Click or tap here to enter text. FINAL CONTRACT PRICE (including modifications, if applicable): Click or tap here to enter text. EXPLAIN DIFFERENCES: Click or tap here to enter text. 3. PROJECT DESCRIPTION SCOPE INCLUDED IN PROJECT: Click or tap here to enter text. HOW IS THIS PROJECT RELEVANT TO PROJECT OF SUBMISSION? Click or tap here to enter text. Veterans Health Administration (VHA) Network Contracting Office 7 (NCO7) is considering the Offeror identified above for award of the subject project. Your comments would be appreciated regarding this firm s past performance. The intent of this form is to evaluate the company s ability to perform the work as described in the solicitation. Please verify the information in Section 1 is accurate and complete the enclosed questionnaire as thoroughly as possible. In addition to submitting this questionnaire, VHA-NCO7 may contact you in order to obtain any additional information regarding a contract award. Please email your completed questionnaire back to the firm requesting prior to the date listed in the SF330 Request as they will need these completed documents to incorporate into their SF330 for submission. *Submissions made after this date and time will not be accepted or evaluated. SECTION 2 EVALUATOR INFORMATION Client to complete EVALUATOR INFORMATION NAME OF EVALUATOR: Click or tap here to enter text. POSITION: Click or tap here to enter text. ADDRESS: Click or tap here to enter text. PHONE: Click or tap here to enter text. EMAIL: Click or tap here to enter text. DESCRIBE YOUR ROLE IN THE PROJECT: Click or tap here to enter text. *Please see Page 4 for Adjectival Ratings for the following: 1. QUALITY Ability to meet quality design and/or construction standards specified for technical performance Choose an item. Comments: 2. SCHEDULE/ TIMELINESS OF PERFORMANCE Compliance with contract delivery/completion schedules including timely submission of data deliverables (If liquidated damages were assessed or the schedule was not met, please address below.) Choose an item. Comments: 3. COMMUNICATION Contractor was reasonable and cooperative in dealing with client staff (including the ability to successfully resolve disagreements/ disputes; and responsiveness to client requests) Choose an item. Comments: 4. MANAGEMENT/ PERSONNEL/ LABOR Effectiveness of management, including suppliers, materials, and/or labor force (including the ability to effectively lead, manage, and control the project) Choose an item. Continuity in the contractor s personnel during execution of the contract (e.g., one person or team that stayed with the project throughout the contract) Choose an item. Comments: 5. COST/ FINANCIAL MANGEMENT Ability to meet the terms and conditions within the contractually agreed price? Choose an item. Comments: 6. SUBCONTRACT MANAGEMENT Ability to manage subcontracting effort including any subcontracting issues, and the contractor s ability to resolve the problems without extensive customer guidance. Choose an item. Comments: 7. SUMMARY Would you hire or work with this firm again? If no, please explain below. Choose an item. Provide an overall rating for the work performed by this contractor. Choose an item. ADDITIONAL COMMENTS: EVALUATOR SIGNATURE: DATE: ADJECTIVAL RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT YOUR EVALUATION OF THE CONTRACTOR S PERFORMANCE *THIS PAGE WILL BE REMOVED FOR EVALUATION PURPOSES AND NOT BE COUNTED TOWARD THE SF 330 PAGE COUNT IT IS FOR PPQ COMPLETION PURPOSES ONLY* Rating Definition Outstanding The Offeror s performance met contractual requirements and exceeded many requirements to the Client s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the Offeror were highly effective Above Average The Offeror s performance met contractual requirements and exceeded some requirements to the Client s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the Offeror were effective. Satisfactory The Offeror s performance met contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the Offeror were satisfactory. Unsatisfactory Performance did not meet contractual requirements. The contractual performance reflected a serious problem for which the Offeror has yet to identify corrective actions or the Offeror s proposed actions appear only marginally effective or were not fully implemented. Not Applicable No information or did not apply to your contract.