Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24722Q0863 Posted Date: July 29, 2022 Current Response Date: August 4,2022 at 03:00 p.m. (EST) Product or Serv... General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24722Q0863 Posted Date: July 29, 2022 Current Response Date: August 4,2022 at 03:00 p.m. (EST) Product or Service Code: 6515|Medical and Surgical Instruments, Equipment, and Supplies Set Aside (SDVOSB/VOSB): SDVOSB Authorized Vendors NAICS Code: 339113|Surgical Appliance and Supplies Manufacturing Contracting Office Address VISN 07 Network Contracting Office 7 325 Folly Rd Charleston SC 29412 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as a BRAND NAME ONLY RFQ for VIP verified SDVOSB businesses. Please see attached approved Brand Name Only justification. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 effective April 26,2022. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113- Surgical Appliance and Supplies Manufacturing, with a small business size standard of 750 employees. The FSC/PSC is 6515 - Medical and Surgical Instruments, Equipment, and Supplies. The Charlie Norwood VA Healthcare System is seeking to purchase Pedigo Revolution Enclosed Surgical Case Carts. All interested companies shall provide quotations for the following: CLIN Description Qty Price 0001 RCC-242-B: Rev-o-lu-tion Enclosed Surgical Case Cart, windowed double door, (2) Total Lock Revolve casters and (2) Direction Lock Revolve casters, 46-1/4"W x 27-1/2"D x 42"H overall outside dimensions, Cool-Touch handles. Includes center mounted RCC-BH, Biohazard/Clean ID Wheel, (1) Biohazard label position, (1) Clean label position, (1) Neutral position flush to top. Bio-Hazard Wheel & mounting hardware. 15 $ 0002 RCC-242-WSRO: Roll-out wire shelf, for RCC-242 and RCC-245 rev-o-lu-tion case carts. 15 $ 0003 69-C/1: Case cart paddle latch, security style. Offset design for case carts made after August, 2008. Fits Pedigo CDS and RCC series case carts. Upgrade from standard latch when ordering new carts. Remove standard paddle latch. Add security paddle latch. 15 $ 0004 RCC-245-B: Rev-o-lu-tion Enclosed Surgical Case Cart, windowed double door, (2) Total Lock Revolve casters and (2) Direction Lock Revolve casters, 46-1/4"W x 27-1/2"D x 59"H overall outside dimensions, Cool-Touch handles. Includes center mounted RCC-BH, Biohazard/Clean ID Wheel, (1) Biohazard label position, (1) Clean label position, (1) Neutral position flush to top. Bio-Hazard Wheel & mounting hardware. 15 $ 0005 RCC-242-WSRO: Roll-out wire shelf, for RCC-242 and RCC-245 rev-o-lu-tion case carts. 15 $ 0006 69-C/1: Case cart paddle latch, security style. Offset design for case carts made after August, 2008. Fits Pedigo CDS and RCC series case carts. Upgrade from standard latch when ordering new carts. Remove standard paddle latch. Add security paddle latch. 15 $ 0007 RCC-235-B: Rev-o-lu-tion Enclosed Surgical Case Cart, windowed double door, (2) Total Lock Revolve casters and (2) Direction Lock Revolve casters, 36"W x 27-1/2"D x 59"H overall outside dimensions, Cool-Touch handles. Includes center mounted RCC-BH, Biohazard/Clean ID Wheel, (1) Biohazard label position, (1) Clean label position, (1) Neutral position flush to top. Bio-Hazard Wheel & mounting hardware. 5 $ 0008 RCC-235-WSRO: Roll-out wire shelf, for RCC-235 rev-o-lu-tion case cart. 10 $ 0009 69-C/1: Case cart paddle latch, security style. Offset design for case carts made after August, 2008. Fits Pedigo CDS and RCC series case carts. Upgrade from standard latch when ordering new carts. Remove standard paddle latch. Add security paddle latch. 5 $ 0010 RCC-256-MS-B: Rev-o-lu-tion Enclosed Surgical Case Cart, windowed door, (2) Total Lock Revolve casters and (2) Direction Lock Revolve casters, 29"W x 27-1/2"D x 42"H overall outside dimensions, Cool-Touch handles. Includes center mounted RCC-BH, Biohazard/Clean ID Wheel, (1) Biohazard label position, (1) Clean label position, (1) Neutral position flush to top. Bio-Hazard Wheel & mounting hardware. 5 $ 0011 RCC-233-WSRO: Roll-out wire shelf, for RCC-233 and RCC-256 rev-o-lu-tion case carts. 5 $ 0012 69-C/1: Case cart paddle latch, security style. Offset design for case carts made after August, 2008. Fits Pedigo CDS and RCC series case carts. Upgrade from standard latch when ordering new carts. Remove standard paddle latch. Add security paddle latch. 5 $ Total Contract Price $ Delivery shall be 90 Days after receipt of order (ARO) and will be FOB Destination. All shipping costs shall be included in the price of the line items. Place of Performance/Place of Delivery Department of Veteran Affairs Charlie Norwood VA Medical Center Address: 1 Freedom Way Augusta, GA 30904-2608 The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, “Instructions to Offerors–Commercial Items” FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: 52.204-13, System for Award Management Maintenance (OCT 2018) FAR 52.212-4 Contract Terms and Conditions–Commercial Items (NOV 2021) 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) The following subparagraphs of FAR 852.203-70 are applicable: 852.203-70, Commercial Advertising 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2020) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (May 2022) The following subparagraphs of FAR 52.212-5 are applicable: 52.219-28 Post Award Small Business Program Rerepresentation (Sep 2021) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (JAN 2022) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEP 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50 Combating Trafficking in Persons (Nov 2021) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act (Nov 2021) Alternate I (JAN 2021) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-33 Payment by Electronic Funds Transfer – System for Award Management (OCT 2018) All offerors shall submit the following: • Offer (pricing) for All Items Listed • Include statement below in message, highlighted/circled in this form, etc. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. All quotes shall be sent to the Matthew Durden via email at Matthew.Durden@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. BASIS FOR AWARD: As this is a BRAND NAME only requirement the award decision will be based on the lowest priced, technically acceptable quote. The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. Once the Government determines there is/are a contractor(s) that can provide equipment that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited equipment and service to address any remaining issues. Responses should contain your best terms, conditions. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS North American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation. Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show- The solicitation number; The time specified in the solicitation for receipt of quotations; The name, address, and telephone number of the quoter; A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; Terms of any express warranty; Price and any discount terms; “Remit to” address, if different than mailing address; A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically); Acknowledgment of Solicitation Amendments. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing. Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately. Late submissions Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15. Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation. Availability of requirements documents cited in the solicitation. (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978 If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: ASSIST (https://assist.dla.mil/online/start/). Quick Search (http://quicksearch.dla.mil/). ASSISTdocs.com (http://assistdocs.com). Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm); Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Unique entity identifier. (UEI) (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier. (k)[Reserved]. (l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable: (1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer. (2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror. (3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award; (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror. (6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. Submission of your response shall be received not later than August 4th, 2022 @ 03:00 P.M. EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All offers shall be emailed to the Contract Specialist listed below no later than the date and time listed. Please ensure you title your quote with the solicitation number and name for ease of identity i.e. “36C24722Q0863 Pedigo Revolution Enclosed Surgical Case Carts. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Questions must be submitted NO LATER THAN AUGUST 2nd, 2022 @ 10:00 A.M. EST. Questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Matthew.Durden@va.gov . No phone call shall be accepted. DEPARTMENT OF VETERANS AFFAIRS Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID: 36C247-22-AP-3435 Contracting Activity: Department of Veterans Affairs, VISN 7, Charlie Norwood VA Medical Center, 1 Freedom Way, Augusta, GA 30904-2608 The contracting agency and organizational activity responsible for the proposed contracting action is Department of Veterans Affairs, Network Contracting Office 7, 325 Folly Road, 3rd Floor- Suite 300, Charleston, SC 39412. Purchase Request number: 509-22-3-345-0014 Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The Charlie Norwood VA Medical Center Sterile Processing Service (SPS) line has been tasked with replacing the medical case carts in the facility. These carts are utilized for transporting reusable medical equipment/instruments for surgical and medical procedures. The estimated value of this one-time requirement is [REDACTED] Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Sterile Processing Service (SPS) provides the cleaning disinfection and sterilization for surgical instruments, and various reusable medical devices and patient care equipment. SPS typically stores surgical supplies, instrumentation and related items for distribution to all clinical areas, from inpatient care units, Operating Rooms, and procedure rooms to outpatient surgical units, clinics, Pedigo Revolution carts are versatile and ergonomically designed to be lightweight and easy to handle, requiring less push/pull force than standard case carts. Unique features make the cart safe and easy to use. The Pedigo Revolution cart is the only authorized cart used at the Charlie Norwood VA Medical Center for training new employee/current personnel on standardized procedures to safely and efficiently prepare and transport reusable medical devices (RMD) involved in direct patient care. Description of market research conducted and results or statement why it was not conducted: Market research was conducted through a VIP query using NAICS 339113 and keyword “Revolution Enclosed Surgical Case Carts” The query returned 194 results. Emails were sent to 100 vendors to determine their ability to provide the brand name required items for this procurement. [REDACTED] Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. THOMAS NICHOLLS Digitally signed by THOMAS NICHOLLS Date: 2022.07.13 07:35:52 -04'00' Thomas Nicholls Contracting Officer