Inactive

Sources Sought This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Req... Sources Sought This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall be provided electronically and include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g., Services Disabled Veteran Owned Small Business, Veteran-owned small business and (i) must provide a capability statement or letter from manufacturer that addresses vendor qualifications and ability to perform as a contractor for the work described below, especially if a brand name request. (j)All submissions shall be received no later than 14:00 pm Eastern Time on February 04, 2022 sent to email address bruce.parrish@va.gov After review of the responses to this announcement. Responses submitted by postal mail will not be considered. Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service -Disabled Veteran Owned Small Business set aside. However, if response by Service -Disabled Veteran Owned Small Business firms prove inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 238220 ($15.0). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. Written responses emailed to the point of contact for this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this source sought synopsis, a solicitation announcement may or may not be published in the Sam,Gov Contract Opportunity website and/or in GSA eBuy. If solicitations are requested, they will be requested per FAR and VAAR regulations. Responses to this source sought synopsis are not considered adequate responses to an upcoming solicitation announcement. All interested offerors must respond to a solicitation announcement in addition to responding to this source sought announcement. Tuscaloosa VA Medical Center Statement of Work For Deluxe Restoration Program and Maintenance Program 1. DESCRIPTION OF SERVICES: The contractor shall provide all management, supervision, labor tools, materials, and equipment (except as otherwise provided), and shall plan, schedule, coordinate and ensure effective performance to provide Restoration and Maintenance as described herein in accordance with the requirements of this solicitation/SOW at the Tuscaloosa Veterans Affairs Medical Center (TVAMC). The maintenance of the bathrooms will be inspected and maintained semi-annually. Bathrooms that are affected are: 1 2 3 4 5 6 2. Period of Performance: This contract is for a one-year period with maintenance semiannual. Item# Unit EnduraGLAZE Restoration 10.59 sf EverGLAZE Maintenance 2.34 sf 3. STATE/FEDERAL SPECIFICATIONS: Materials specified for the work shall conform to the technical requirement of the respective State and/or Federal specifications. The persons employed under this contract shall, while on the premises, comply with all building regulations, federal policies and guidelines. The contractor shall provide written documentation prior to beginning work, and annually thereafter, that all persons employed for this contract do not have any communicable diseases, i.e., Tuberculosis, etc. 4. STANDARDS OF CONDUCT: The Contractor shall maintain and supervise all actions of their employees. The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to his/her employees as may be necessary. The Contractor shall ensure their employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones, except as authorized. All persons employed in the performance of this contract shall, while on the premises, comply with all building regulations, policies and guidelines. Contract employees shall sign-in when reporting for duty and sign out when leaving at the end of each workday. Sign-in location shall be established by the Contracting Officer s Representative (COR), and shall remain the same unless otherwise notified. 5. PERSONNEL REQUIREMENTS: Work required in the performance of this contract performance of this contract shall be performed during the hours of 7:00 am to midnight, Monday through Friday, excluding Federal holidays. Occasional weekend hours may be required to efficiently complete certain requirements of the contract during the course of this contract; however, weekend work, if it becomes necessary, shall be scheduled with the approval of the COR in advance, and shall be kept at a minimum. 6. CONTRACTOR S RESPONSIBILITIES: The contractor shall obtain all licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor personnel shall be responsible for any injury to employees, or others as well as for any damage to personal or public property that occurs during the performance of this contract, that is caused by the negligence of the contractor or its employees. The contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of Alabama. The Contractor shall ensure that all employees receive mandatory training as required by OSHA, Joint Commission, etc. Contractor shall consider the clinical environment and instruct his/her personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as cleaning of human secretions, blood, barium, etc. both floor and wall stain removal. The Contractor shall provide every new employee with a VA NON-PIV identification Badge prior to performing work under this contract. The Contractor s employee and the COR shall ensure each pass has been issued by the VA Police Service at VAMC Tuscaloosa, AL. Employees released from service by the Contractor shall have their VA Non-PIV ID BADGES collected by the Contractor. All VA NON-PIV ID Badges shall be destroyed upon termination of the contract. The Contractor s on -site supervisor shall ensure that all employees carry their VA NON-PIV ID Badges with them during duty hours, have them readily visible, and present them upon request. The COR shall periodically verify passes of contract employees with their personal identification. 7. SCOPE OF WORK: The Contractor shall furnish all personnel to provide restoration and maintenance services at the Tuscaloosa VA Medical Center. The COR will request a quote for any additional hours of cleaning services that the COR determines are necessary and will submit to Contracting Officer for contract modification. The COR will coordinate with the Contractor for any changes to service scheduled. In the performance of this contract, the Contractor shall take such safety precautions as necessary to protect the lives and health of all occupants and visitors of the building. The contractor shall display appropriate warning signs in all areas where operations may cause traffic obstruction or personnel hazard. The cleaning of the ceramic tile floors resulting in a temporarily wet or slippery floor surface shall be accomplished so that it will not be necessary for personnel or patients to cross the wet surface to gain access to other areas. The Contractor shall immediately correct any fire and safety deficiencies caused by contractor personnel. If the Contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default of the contract. The Contractor shall comply with applicable Federal, State and local safety and fire regulations in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with any changes in these regulations and codes applicable to the contract. The Contractor shall continually exercise all reasonable and prudent efforts to ensure the security of the Clinic and its contents resulting from the performance of work by their employees. All materials and equipment used in performance of this contract shall be removed from the premises/property at the end of each workday. The Contractor shall ensure that equipment is kept safe, clean, and in good working condition. Contractor shall accomplish all administrative tasks necessary to assure performance of the aseptic services, including, but not limited to, preparation and distribution of work schedules, emergency recall rosters, facility defects reports, and/or any other data submissions. 8. QUALIFYING EXPERIENCE REQUIREMENTS: All contractor employees must be acceptable to the Contracting Officer/COR. The Contracting Officer reserves the right to require a replacement for any employee at any time for any reason deemed necessary. The Contractor shall submit internal Training Records or Training Certificates stating the individual training of each employee assigned to this contract within 10 days of award of the contract. Minimum age requirement is 18 years of age. 9. PERSONNEL: The Contractor s personnel shall follow all applicable policies of the TVAMC. Contractor shall provide standard uniform shirts, blouses, smocks which clearly identify the Contractor and are uniform in color. All Contractor employees shall be in uniform while on site/duty. Pants/Slacks choice is at the discretion of the contractor/staff.; however, they shall be neat and without holes. The Contractor personnel shall be free of body odor and war clean uniform clothing each day. Fingernails must be clean and free of dirt. Hair must be neatly combed, and/or maintained. 10. SPECIFIC TASKS: a. Administrative: Contractor shall accomplish all administrative tasks necessary to assure performance of the aseptic services including, but not limited to, preparation and distribution of work schedules, emergency recall rosters, facility defects report, and any other data submissions. Contractor shall have an updated written personnel roster, which shall be maintained. The COR shall be furnished original roster and all changes thereafter. Employees not listed will not be allowed to work in the medical facility. b. Posted Work Schedule: This schedule shall be determined jointly by the COR and the Contractor. After the schedule is determined, it shall be posted for the contract period. All other areas shall be cleaned in coordination with the COR. As needed updates shall be coordinated with and approved by the COR. 11. QUALITY CONTROL: The Contractor shall have a Quality Control Program (QCP) to ensure all requirements of the contract are provided as specified and shall submit said QCVP to the Contracting Officer with proposal. The program shall be continuously improved and is therefore documented in loose leaf manual format. The program shall include, but not be limited, to the following: Written work instructions/procedures, processes, and product description To implement contractual obligations. The preparation and maintenance of, and compliance with, these instructions shall be audited as a function of the Contractor Quality Program to assure compliance with or timely changes to the instructions. Contractor shall submit all OSHA & Joint commission training of personnel in Quality Control Program. A method of early detection and correction of assignable conditions adverse to the quality of service, to include analysis of corrective action records (including Customer complaints) in order to determine causes of defectiveness. The quality program shall ensure that records are complete and reliable. Reliable records are objective evidence of existing or past quality of service. An inspection system covering all services stated in the cleaning requirements section of this contract. A check list used in inspective contract performance during regularly scheduled or unscheduled inspections, and the name(s) of the individuals who will perform the inspection. Contractor with the COR will complete the Performance Log (Attachment A) upon completion of each Restoration/Maintenance restroom project. Upon notification that a project was not approved, Contractor has 7 working days to correct deficiencies. 12. HOURS OF WORK: Work required in the performance of this contract shall be performed during the working hours (7:00am to midnight), Monday through Friday, excluding Federal Holidays. With advance notice, Contractor will/may be requested to work overnight hours and weekends to avoid the interruption of Patient Care Services. 13. CONFIDENTIALITY: The Contractor s personnel shall comply with the Privacy Act of 1974 (the Act) and other applicable federal laws, rules, regulations and policies issued under the Act during and after the execution of this contract. Because confidential medical record information may be accessible and/or visible to contractor employees during performance of their daily duties, the contractor shall obtain a signed confidentiality certificate from each employee prior to allowing them to start work under this contract. Any information about an individual that is maintained by the VA including, but not limited to, education, financial transactions, medical history, and criminal or employment history or any record that contains the person s name, or the identifying number, symbol, or other identifying particular assigned to the individual, shall be kept CONFIDENTIAL. A copy of this certification shall be provided to the COR upon request. 14. CONTRACTOR FURNISHED PROPERTY: The Contractor shall furnish at his/her own expense, all labor and supervision, which may be necessary or appropriate in the performance of his contract. Contractor shall be responsible for ensuring all equipment, tolls, utilized in the performance of this contract meet or exceed all applicable Federal, State, County, City, or other appropriate agency safety requirements, and ensure all employees have full working knowledge of these requirements. Contractor will remove all equipment from the premises at the end of each workday. Contractor is not authorized to store any equipment on site. 15. CONTRACTOR POINT OF CONTACT (POC) The contractor will provide to the VA their supervisor POC and the contractor will be responsible for ongoing communication with VA COR or their designee to assure that services are delivered in a timely and quality manner. 16. NON-PERSONAL SERVICES STATUS: Award of this contract will result in a contractual arrangement only and shall not be construed as a personnel appointment with the VA. The services shall not constitute an employer/employee relationship. Payments to the Contractor shall be based on the provision of an end product or the accomplishment of a monitored for quality assurance. 17. CONTRACT AWARD & ADMINISTRATION DATA: a. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. In the event the contractor effects any such changes at the direction of any person other than the Contracting Officer, the changes shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. b. No contract will be awarded, nor payment made to any individual or entity that appears on the Governments Excluded Parties Listing System (EPLS), nor the Department of Treasury s Office of Foreign Assets Control (OFAC) Specially Designated Nationals (SDN) List. 18. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The Contractor's Employees shall wear visible identification always while on the premises of the TVAMC. Contractor shall only park in the appropriate designated parking areas. Information on parking is available from the TVAMC Police Section. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. 19. OBTAINING A VA IDENTIFICATION BADGE: Contractor shall contact the Contracting Officer s Representative (COR) upon contract award, to receive instructions on how to obtain a VA Identification Badge during the performance of this contract. 20. SECURITY: The Contractor shall ensure compliance by its employees with the security regulations of the Veteran s Administration where work is performed under this Contract. Contracted employees shall self-register at https://www.tms.va.gov/SecureAuth35/ . Once registered, enroll in class VA 10176 VA Privacy and Information Security Awareness and Rules of Behavior. Contractors shall provide signed certifications of completion to the Contracting Officer s Representative (COR) prior to starting work on this contract. Photography or Video on medical center premises is strictly prohibited. Additionally, pursuant to 38 CFR 1.218(b) (23) Use of recording devices of any kind to record patients or employees is strictly prohibited. VA-designated employee shall provide escort in sensitive areas. The C&A requirements do not apply. A Security Accreditation Package is not required: 21. Site Visits: Site visits will be available upon request. Point of contact to arrange site visit(s) is Mrs. Mary Bailey, (205) 554-3838 22. Quality Assurance Inspections: What will be inspected Who will inspect It When it will be Inspected Where it will be Inspected How it will be Inspected Maintenance Program Housekeeping Foreman or Housekeeping Supervisor After completion of Service At the site of work Visually and personally Restoration Housekeeping Foreman or Housekeeping Supervisor After completion of Service At the site of work Visually and personally Contractor Supplied Reports Administrative Officer After completion of Service At the site of work Visually and personally Inspections will be based on the standards in the Performance Requirements Summary in the contract Statement of Work. PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 TILE RESTORATION TILE RESTORATION (ENDURAGLAZE/VARIGLAZE)AND MAINTENANCE IN BUILDINGS 61, 145, 146, 147, 149, 3, 1, 135, 40, AND VARIOUS OTHER BUILDINGS THROUGHOUT TVAMC CAMPUS AS PER THE STATEMENT OF WORK 1 JB __________ ____________ GRAND TOTAL ____________