Inactive Total Small Business Set-Aside (FAR 19.5)

Combined Synopsis-Solicitation for Commercial Items 36C24722Q0177 VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5 Original Date: 10/12/17 Revision 04 Date: 06... Combined Synopsis-Solicitation for Commercial Items 36C24722Q0177 VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5 Original Date: 10/12/17 Revision 04 Date: 06/10/20 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-01, December 6, 2021. This solicitation is set-aside for small business. The associated North American Industrial Classification System (NAICS) code for this procurement is 561599, with a small business size standard of $22M. The FSC/PSC is V231. The Department of Veterans Affairs is seeking to purchase Hoptel Ancillary Services for WJB Dorn VAMC located in Columbia, SC. Place of Performance WJB Dorn VA Medical Center 6439 Garners Ferry Road Columbia SC 29209 Period of Performance Base Year 1 May 2022 30 April 2023 Option Year 1 1 May 2023 30 April 2024 Option Year 2 1 May 2024 30 April 2025 Option Year 3 1 May 2025 30 April 2026 Option Year 4 1 May 2026 30 April 2027 All interested companies shall provide quotations for the following: Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Contractor shall provide a block of seventeen (17) rooms with two (2) queen beds in each room for eligible beneficiary patients. Includes two (2) handicap accessible rooms and five (5) rooms utilized by the patients participating in Pain therapy which could last for four (4) days or more requiring three (3) consecutive night stay. All rooms shall be provided as needed from Sunday through Thursday night with a Friday morning check-out for 52 weeks. Contract Period: Base year POP 05/01/2022 - 04/30/2023 1734 Each 1001 Contractor shall provide a block of seventeen (17) rooms with two (2) queen beds in each room for eligible beneficiary patients. Includes two (2) handicap accessible rooms and five (5) rooms utilized by the patients participating in Pain therapy which could last for four (4) days or more requiring three (3) consecutive night stay. All rooms shall be provided as needed from Sunday through Thursday night with a Friday morning check-out for 52 weeks. Contract Period: Base year POP 05/01/2023 - 04/30/2024 1734 Each 2001 Contractor shall provide a block of seventeen (17) rooms with two (2) queen beds in each room for eligible beneficiary patients. Includes two (2) handicap accessible rooms and five (5) rooms utilized by the patients participating in Pain therapy which could last for four (4) days or more requiring three (3) consecutive night stay. All rooms shall be provided as needed from Sunday through Thursday night with a Friday morning check-out for 52 weeks. Contract Period: Base year POP 05/01/2024 - 04/30/2025 1734 Each 3001 Contractor shall provide a block of seventeen (17) rooms with two (2) queen beds in each room for eligible beneficiary patients. Includes two (2) handicap accessible rooms and five (5) rooms utilized by the patients participating in Pain therapy which could last for four (4) days or more requiring three (3) consecutive night stay. All rooms shall be provided as needed from Sunday through Thursday night with a Friday morning check-out for 52 weeks. Contract Period: Base year POP 05/01/2025 - 04/30/2026 1734 Each 4001 Contractor shall provide a block of seventeen (17) rooms with two (2) queen beds in each room for eligible beneficiary patients. Includes two (2) handicap accessible rooms and five (5) rooms utilized by the patients participating in Pain therapy which could last for four (4) days or more requiring three (3) consecutive night stay. All rooms shall be provided as needed from Sunday through Thursday night with a Friday morning check-out for 52 weeks. Contract Period: Base year POP 05/01/2026 - 04/30/2027 1734 Each Grand Total: The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items FAR 52.212-2, Evaluation- Commercial Products and Commercial Services FAR 52.212-3, Offerors Representations and Certifications Commercial Items Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items apply to this solicitation with the following addenda: VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Nov 2021. The following subparagraphs of FAR 52.212-5 are applicable: The following FAR clauses identified at paragraph b of FAR 52.212-5 are considered checked and are applicable to this acquisition: 52.219-6, 52.219-8, 52.219-28, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-50, 52.223-18, 52.232-34, 52.222-41, 52.222-44. Addendum to FAR 52.212-1, Instructions to Offerors 1. Instructions for Proposal Submission. a. Period of Acceptance of Offers. The Offeror agrees to hold prices in its offer firm for a period of Sixty (60) calendar days from the date specified for the receipt of offers. b. Offerors quotes are to be submitted electronically to Aunjelaca.Pouge@va.gov. Offerors shall include in the subject line of the email the following: Solicitation 36C244722Q0177- Hoptel Ancillary Services- Dorn VA Electronic quotes shall be prepared in five separate attachments. The contractor must submit pricing for the base period and all option years. Option year pricing will be evaluated. Attachment I Factor A - Past Performance. This factor will be used to assess the Offeror s past performance history providing Hoptel Services. Offerors shall provide a narrative describing their past performance history providing Hoptel Services. For each reference contract the Offeror submits as evidence of its past performance history, the Offeror s narrative must clearly state the following information: (1) the legal name of entity with whom the Offeror held the contract; (2) the contract number; (3) whether the contract was for Hoptel Services; (4) a description providing details of the specific tasks the Offeror performed under that contract; (5) in what geographic location the Offeror performed these services; (6) the dates during which the Offeror performed the contract; (7) whether the provided reference contract is for services provided by the Offeror or provided by a proposed subcontractor of the Offeror s; (8) whether the Offeror or its proposed subcontractor was the prime contractor or a subcontractor for that provided reference contract; (9) the name, phone number, and email address of a person at the entity with whom the Offeror (or Offeror s proposed subcontractor) held the contract who can verify the information the Offeror provides in the narrative description for this factor. NOTE: The information requested above is required for the Government to evaluate quotes for the Past Performance evaluation factor. General statements claiming relevant past performance history providing Hoptel Services that do not include specific references to prior contract work, or that do not include the information required above, may result in a government determination that the offeror has failed to submit relevant past performance history. In addition, offerors should ensure that their submissions include a point of contact who can speak on behalf of the company, the company name, address, telephone number(s), email address and contract dates. As noted in paragraph (h) below (for the FAR 52.212-1 addendum), a past performance evaluation form is attached for offerors to send to their references. Attachment II Factor B Technical Capability. Attachment III- Factor C- Price. This factor shall be used to assess the reasonableness of the Offeror s proposed price. For this factor, Offerors shall submit their Price quote using the Schedule of Services and Price from the section located in this combo. To be considered for award of a contract pursuant to this solicitation, Offerors must propose to provide services for each of the contract line items identified above. Attachment IV ORCA Report if electronic copy has not been completed in the sam.gov database or submit a completed copy of 52.212-3 Offeror Representations and Certifications. Attachment V VAAR 852.219-77 Limitations on Subcontracting Certification c. Quotes shall be emailed to Aunjelaca Pouge; Aunjelaca.Pouge@va.gov, and be received by 2:00pm, CST; on 17 January 2022. d. A responsibility determination required under FAR 9.1 will be made prior to award. e. Per FAR 52.204-7, included in this solicitation by reference, an Offeror is required to be registered in SAM when submitting its offer, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. f. Per VA Acquisition Regulation 852.219-77, Offerors are required to submit a properly competed certification (as required by the regulation) at the time proposals are due. g. Questions pertaining to this solicitation shall be emailed to Aunjelaca.pouge@va.gov by 28 December 2021. Questions will be answered via an amendment to this solicitation on or about 4 January 2022. No telephone inquiries will be considered. Addendum to FAR 52.212-2, Evaluation, Commercial Products and Commercial Services The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. This is a competitive solicitation that will be evaluated and awarded using the comparative evaluation procedures in accordance with FAR 13.106-2(b)(3). The contract will be awarded to the responsible offeror whose offer best meets the government s needs. Evaluation may result in an award to other than the lowest priced offeror. Offerors submitted in response to this solicitation will be evaluated for acceptability against requirements identified in this RFQ. Once one offeror is found to meet the government s needs, it will be compared side by side to the remaining offerors in a uniform and fair manner, with the best one being chosen. The Contracting Officer has the discretion to accept an offeror other than the lowest price that provides additional benefit to the government which the Contracting Officer can document and describe. The government will evaluate information based on the following evaluation criteria: Factor A- Past Performance, Factor B- Technical Capability and Factor C- Price; Factor 1 - Past Performance Past performance evaluation results in an assessment of the offeror s probability of meeting the solicitation requirements. It considers each offeror demonstrated recent and relevant record of performance in providing services that met the contract requirements: There are two aspects to the past performance evaluation: (a) Relevancy of contractual work performed and; (b) How well the contractual work was performed Relevant is defined as contracts recently performed that include similar services that are similar in complexity, dollar value and contract type. The more recent the offeror s performance in providing similar services as defined above, the more consideration that will be given by the government in evaluating the relevance of the offeror s past performance history. The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The Government may contact references, other than those identified by the offeror, and use the information received to evaluate the offeror s past performance. The information evaluated may include data on efforts performed by other divisions, critical subcontractors, or teaming partners, if such resources will be brought to bear or significantly influence the performance of the proposed effort. Special emphasis will be placed on performance related to areas covered in the PWS for this solicitation. The government will also use information obtained from government data bases such as CPARS, PPIRS, and any other data base as necessary. In the case of an offeror without a record of relevant performance history or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on performance history. Factor B- Technical Capability: The vendor s quote shall be evaluated to determine if offer has the capabilities to provide Hoptel ancillary services as detailed in the Performance Work Statement (PWS). To be considered technically acceptable for award each vendor must provide with their submitted quote/offer: Documentation of the 10-mile radius of Dorn VA; MapQuest, Bing, or other forms of maps for verification is acceptable. An overview of Hotel amenities and services POC to complete a walk-through during evaluation Factor C- Price This factor shall be used to assess the reasonableness of the Offeror s proposed price. Evaluations of Options" For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). 1. PWS dated 16 November 2021 Points of contact: Contract Specialist: Aunjelaca Pouge; Aunjelaca.Pouge@va.gov; 843.762.5564 Contract Officer: LaToyer Furbush; LaToyer.Furbush@va.gov; 843.789.7566