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This is a Pre-solicitation Notice ONLY IT IS NOT A REQUEST FOR PROPOSAL. ALL INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS ARE CONTAINED HEREIN. NO ADDITIONAL SOLICITATION PACKAGE OR TECHNICAL INFORMAT... This is a Pre-solicitation Notice ONLY IT IS NOT A REQUEST FOR PROPOSAL. ALL INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS ARE CONTAINED HEREIN. NO ADDITIONAL SOLICITATION PACKAGE OR TECHNICAL INFORMATION WILL BE ISSUED. PROJECT : 557-20-102 * Design to Renovate 5B North and 5B East for Specialty Clinics Work Location : Carl Vinson VA Medical Center, Dublin, GA 31021 Estimated/Target Completion Period : 240 calendar days after Notice to Proceed (NTP). CONSTRUCTION MAGNITUDE : Between $2,000,000 and $5,000,000. NAICS : 541310 Architectural Services SMALL BUSINESS SIZE STANDARD : $8.0 Million SET-ASIDE : 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Site Visits will not be arranged during this phase. The anticipated award date of the proposed A-E Contract is on or before 28 February 2021. SF 330 Date of Receipt/Due Date : Interested firms having the capabilities to perform this work must submit one (1) electronic SF 330 and attachments (if any) no later than (NLT) 2:00 PM (ET) 15 January 2021. The VA s email system will not allow for file sizes greater than 20MB. If sending multiple emails, please see directions provided further down in this notice. PROJECT OVERVIEW : The Carl Vinson VA Medical Center located in Dublin, Georgia is seeking a qualified Architectural Engineering firm to provide all labor, materials, tools, equipment, and design services to include Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related services necessary to Renovate 5B North and 5B East for Specialty Clinics. Project will renovate approx.. 19,900 square feet of the second floor of Building 5 at the Carl Vinson VAMC in Dublin Georgia. 5B East with approx., 9,900 square foot will be designed as a new Cardiology Service wing and 5B North with approx., 9,900 square foot will be designed as a new Pulmonary/Home Oxygen Service wing. Twelve Facility Condition Assessment (FCA) Deficiencies shall also be mitigated by this project. The A/E is to include Schematics, Design Development, and Construction Documents for design review meetings and final RTA and electronic files for both specifications and drawings. Also included as part of contract are construction cost estimates, all required site investigations, site visits and construction period services. SDVOSB SET-ASIDE : This requirement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses under the authority of 38 U.S.C. 8127(d). To be eligible for award the SDVOSB you must be considered small under the relevant NAICS code. SDVOSB contractors must be verified and viewable in VetBiz www.vip.vetbiz.gov prior to submission of proposal and prior to award of contract with VAAR 804.1103-70. Status as a qualified SDVOSB concern is under the authority of 38 CFR Part 74 in accordance with the VA Acquisition Regulation (VAAR) Part 819. Any person, persons, or business entity suspected of misrepresenting itself for the purpose of securing a Government contract may be criminally investigated and prosecuted for fraud against the United States of America. Parties found misrepresenting their status also risk debarment from further Government contracts. Eligibility determination is performed by the Center for Veterans Enterprise (CVE). Eligible SDVOSB concerns must also be registered at the following websites: System for Award Management (SAM): https://www.sam.gov/portal/public/SAM/ VETS100/100A Report must be complete: http://www.dol.gov/vets/vets4212.htm Important Notice : Prior to submitting a proposal under this SDVOSB set- aside solicitation; offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. For a Service-Disabled Veteran Owned Small Business (SDVOSB) to be considered as a prospective contractor, the firm, including Joint Ventures, must be verified and registered in the Department of Veteran Affairs (VA) Office of Small & Disadvantaged Business Utilization (OSDBU) Vendor Information Pages (VIP), VETBIZ (www.vip.vetbiz.gov , and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their qualifications. Failure of a prospective SDVOSB to be verified by the Center for Veterans Enterprise (CVE) at the time the SF 330 is submitted shall result in elimination from consideration. All Joint Ventures must be CVE verified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award. In order to assure compliance with FAR Clauses, 52.219-14 Limitations on Subcontracting (DEVIATION 2019-01) and VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2019) (DEVIATION), all firms submitting a SF 330 for this pre-solicitation notice are required to indicate what percentage of the cost of contract performance will be expended on the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other consultant/subcontractor or otherwise used small or large business entity(s). Any consultant/subcontractor or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), small, large, etc.). Failure to provide this information will deem the firm s SF 330 submittal as nonresponsive and preclude further evaluation. BROOKS ACT COMPLIANCE : Federal Acquisition Regulation (FAR) Part 36.6 (Brooks Act) selection procedures apply. The A-E Services listed herein is being procured in accordance with the Brooks Act (Public Law 92-582) as implemented in Federal Acquisition Regulation (FAR) 36.6 and VAAR 836.6. Pursuant to FAR, the firm responding to this requirement must be permitted, by law, to practice the professions of architecture or engineering and meet all required qualifications for the state of Georgia. SELECTION CRITERIA : The below evaluation criteria are listed in the descending order of precedence SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE : Specialized experience and technical competence required for the design of Boiler Systems with government agencies (emphasis on VA work) or private industry. The A/E must provide documentation of at least three designs of repair/replacements of equal scope and magnitude completed within the past five (5) years, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. References with names, and phone numbers must be submitted along with the SF330. PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES : Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Provide your information on the SF 330 clearly marked by providing a current architect and/or engineering License numbers AND proof of Licensure PAST PERFORMANCE: Past Performance will be evaluated on recent and relevant contracts with government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules. CAPACITY : Capacity to accomplish the work in the required time, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. LOCATION OF DESIGN FIRM : The geographic proximity of each firm to the location of the Carl Vinson VA Medical Center will be evaluated. The mileage restriction is in compliance with FAR 36.602-1. This criterion will apply to the office from which the majority of the design services will be performed. Firms within two hundred (200) miles of the medical center will receive a rating of Very Good for this criterion. Firms more distant than two hundred (200) miles will receive a rating of Marginal for this criterion. Distance is determined according to http://maps.google.com/. Prime contractor shall not use a subcontractor office, consultant office, or any office other than Prime Contractor s physical location established prior to publication of this notice to determine distance to the Dublin VAMC. Please provide the address and distance of the office select for this determination. EVALUATION CRITERIA : Submitted 330 s will be evaluated using the following criteria as found in FAR 42.1503 Table 42-1 : Exceptional Very Good Satisfactory Marginal Unsatisfactory N/A Performance meets contractual requirements and exceeds many to the Government s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective. Performance meets contractual requirements and exceeds some to the Government s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the contractor were effective. Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory. Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor s proposed actions appear only marginally effective or were not fully implemented. Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor s corrective actions appear or were ineffective. Not applicable or rater has not observed performance in this area. REFERENCES : Submit a minimal of three (3) references; any of the following evaluations are acceptable: If a completed CPARS evaluation is available, it shall be submitted with the completed SF330 package. If there is not a completed CPARS evaluation, the PPQ included with this notice is provided for the Offeror or its team members to submit for each project included in criterion two (2). If a PPQ is submitted, but an official CPARS evaluation is found for that project in government databases, the official evaluation will take precedence. If a CPARS evaluation is not available, ensure correct phone numbers and email addresses are provided for each contract customer/reference. Completed PPQs should be submitted with your SF330. If the A-E is unable to obtain a completed PPQ from a contract customer/reference for a project before the response date set forth in this notice, the A-E should complete and submit with their response the first page of the PPQ (Attachment #1), including contract and point of contact information for the respective projects. A-Es should follow-up with references to ensure timely submittal of questionnaires. A-Es shall not incorporate by references into their response CPARS or PPQ evaluations previously submitted in response to other A-E procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. USE OF SMALL BUSINESS CONCERNS AS SUB-CONTRACTOR(S) : Demonstrate commitment and use of small business concerns as sub-contractor(s) on this contract. (Demonstrated commitment is pre-awarded contracts and agreements (submitted with proposal) with small businesses to perform on this requirement.) Provide a chart with each small business category; identify the proposed names of the small businesses and subcontracting the prime anticipates to subcontract. The government will also evaluate the offerors use of Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs), 8(A), Hub-zone, Woman-owned or any other small business. Evaluation of the offeror s proposed SDVOSB or VOSB involvement will be based on the information presented in the offeror's proposal and on the registration information in the VetBiz.gov VIP database (http://www.vetbiz.gov) at the time of the offeror's submission. OTHER INFORMATION : Firms responding to this announcement by submitting a qualifying SF 330, before the closing date and time, will be considered for initial selection evaluation. Following initial evaluation of the SF330s received, three or more firms that are considered the most highly qualified to provide the type of services required will be selected for interviews. Selected firms will be notified by telephone or email of selection and provided further instructions. Selection and evaluation of firms shall be made based on SF330 submissions and direct responses to the selection criteria identified herein. Failure to address all selection criteria will result in a decreased rating. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and Contracting Officer knowledge of current project performance. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being removed from consideration. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future construction contracts based on those documents. All projects identified on the SF330 must be completed by the office/branch/individual team member performing the work under this contract. SUBMISSION CRITERIA : The SF 330 form may be downloaded from http://www.gsa.gov/portal/forms/type/SF Completed SF 330 s shall include the primary firms, subcontractor firms and any consultants expected to be used on the project. Do not submit information incorporating by reference. The following format shall be used: (1) Cover Page with Solicitation Number, Project Title (2) Table of Contents (3) SF 330 s (4) Copy of Current A/E License (5) Copy of current vetBiz.gov SDVOSB certification (6) DUNS Number (7) Cage Code (8) Tax ID number (9) The E mail address and Phone number of the Primary Point of Contact. All SF330 submittals and questions must be sent electronically to the attention of Jeff Douglas (Jeffrey.douglas1@va.gov) and Thaddeus Willoughby (Thaddeus.willoughby@va.gov), Contracting Officers. Please provide Pre-Solicitation Number, Project Title, and Firm Name in Subject Line of email. When submitting SF330s, if more than one email is sent, please number emails in Subjects as 1 of n . Submittals received after the date and time identified on page one (1) will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile submittals will not be accepted. All information must be included in the SF330. ATTACHMENT 1 - PAST PERFORMANCE QUESTIONAIRE AND COVER LETTER Complete one set of letters and forms for each project identified in your firm s SF 330 Section F, Example Projects Which Best Illustrate Proposed Team s Qualifications for This Contract. Additional space or blank sheets may be added to answer any question. Transmittal Letter to Accompany Past Performance Questionnaire FROM : [Insert Company Official Name, Title, and Company Name] SUBJECT : Past Performance Questionnaire for Contract(s): [Insert Company Name] is currently responding to Department of Veterans Affairs (NCO 7) request for SF 330, Architect-Engineer Qualifications for a complete design to Design to Replace Boiler Systems. This Request for SF 330 s requires respondents to identify customers and solicit their response regarding [Insert Company Name] performance. [Insert Company Name] is providing past performance data to NCO 7 relating to our performance on contract [Insert contract name/number] and have identified [Insert name of reference] as the point of contact for this contract. The request for SF 330 instructs that respondents provide customers with the attached questionnaire. Please complete the questionnaire and submit it by ________________________ directly to the NCO 7 Contracting Office Contracting Officer. The requested data MUST be submitted electronically via email to the Government representative identified below. ONLY electronic responses will be accepted. Please sent responses to Jeff Douglas (Jeffrey.douglas1@va.gov) and Thaddeus Willoughby (Thaddeus.willoughby@va.gov), Contracting Officers. Please note that the maximum file size the VA s email system will allow is 20MB. If submission will require multiple emails, please identify them as x of n . The information contained in the completed Past Performance Questionnaire is considered sensitive and cannot be released to [Insert Company Name]. Please direct any questions about the acquisition or the attached questionnaire to the VISN 7 NCO point of contact identified above. Thank you, [Insert Company Official Name and Title] QUESTIONAIRE AE FIRM INFORMATION AE Firm Name : Telephone : Address : Email Address : City | State | Zip : Point of Contact : Firm Tax ID Number : Firm Cage Code : Firm DUNS Number : Contract Number : Dollar Amount : Period of Performance : Project Title : Description of Project : Description of A-E Firms Responsibilities : The AE Firm was the << Please select one >> : Prime Contractor | Sub-Contractor | Consultant | Team Member Percent of the work performed by the AE : Other (Please describe) : EVALUATOR INFORMATION Company or Agency Name : Address : City | State | Zip : Evaluator s Name : Evaluator s Title : Evaluator s Phone : Evaluator s email : PERFORMANCE INFORMATION : Choose the appropriate rating that most accurately describes the A/E s performance or situation. PLEASE PROVIDE A NARRATIVE EXPLANATION FOR ALL RATINGS OF Marginal or Unsatisfactory on the Narrative Summary found below. Exceptional Very Good Satisfactory Marginal Unsatisfactory N/A Performance meets or met contractual requirements and exceeds or exceeded many of your company s expectations. The contractual performance reflects or reflected few minor problems and corrective actions taken by the contractor appear to be highly effective or corrective actions taken were effective. Performance meets or met contractual requirements and exceeds or exceeded some of your company s expectations. The contractual performance reflects or reflected some minor problems and corrective actions being taken by the contractor appear to be effective or Corrective actions taken were effective. -Performance meets or met contractual requirements. The contractual performance reflects or reflected some minor problems. Corrective actions being taken by the contractor appear to be effective or Corrective actions taken were effective. -Performance does or did not meet some contractual requirements. The contractual performance reflects or reflected serious problems(s) for which the contractor has not yet identified acceptable corrective actions or did not provide acceptable corrective actions. -Performance does or did not meet most contractual requirements and recovery is not likely or did not occur. The contractual performance contains or contained serious problem (s) for which the contractor s corrective actions appear ineffective or were ineffective. -Not applicable or rater has not observed performance in this area. Page 15 of 15 A-E FIRM S NAME : PROJECT NAME : Contract Period of Performance : Note: Include this information on each page of the questionnaire form to ensure there is no mix up in information among contracts surveyed for respective primes/subs, etc. Place an X in the appropriate column using the definitions matrix on the preceding page. Item FACTORS TO BE RATED Exceptional Very Good Satisfactory Marginal Unsatisfactory N/A Design Services 1. Overall skill level and technical competence of A/E s personnel. 2. A/E s ability to identify and resolve design issues expeditiously. 3. A/E s responsiveness to design review questions. 4. A/E s ability to effectively coordinate, integrate and manage their consultants/subcontractors/team 5. A/E s effectiveness and responsiveness in interfacing with the Client s staff 6. Overall accuracy, completeness and coordination of final design documents. (Quality) 7. A/E s ability to provide detailed, accurate cost estimates. 8. A/E s ability to meet contract schedule. Follow-On Construction Support Services 9. Thoroughness and timely review of construction submittals. 10. Timely resolution of construction design issues. 11. Overall quality, responsiveness and timeliness of A/E follow-on construction support services. LEED (If Applicable) 12. Overall accuracy, completeness, timeliness and coordination of LEED documentation. 13. A/E s ability and understanding of the overall LEED process. BIM (If Applicable) 14. Overall accuracy, completeness, timeliness and coordination of BIM documentation. 15. A/E s ability and understanding of the overall BIM process. Owner s Representative on Design/Build Projects (If Applicable) 16. Overall accuracy, completeness, timeliness and coordination of requirements documents and bridging documents. 17. A/E s ability, thoroughness, timeliness and support as Owner s Representative throughout the project. Overall 18. How would you rate the A/E s ability to control cost? 19. How would you rate the A/E s overall management performance on this contract? 20. How would you rate the A/E s overall technical/quality performance on this contract? 21. Would you use this A/E again? (If No , please comment in the Narrative Summary) YES NO Number of A/E Design Errors & Omissions on Project : (Please describe any major issues below) Increased Project Cost Due to A/E Design Errors & Omissions (Yes | No) : (Please describe any major project impacts below) A-E FIRM S NAME : PROJECT NAME : Contract Period of Performance : Note: Include this information on each page of the questionnaire form to ensure there is no mix up in information among contracts surveyed for respective primes/subs, etc. NARRATIVE SUMMARY (Use this section to explain any rating from the previous page) ITEM COMMENTS