Inactive

REQUEST FOR INFORMATION (RFI) Centrella Beds THIS IS NOT A REQUEST FOR PROPOSALS, NOR A REQUEST FOR QUOTATIONS; IT IS STRICTLY A REQUEST FOR INFORMATION (RFI). NO CONTRACT WILL BE AWARDED PERSUANT TO ... REQUEST FOR INFORMATION (RFI) Centrella Beds THIS IS NOT A REQUEST FOR PROPOSALS, NOR A REQUEST FOR QUOTATIONS; IT IS STRICTLY A REQUEST FOR INFORMATION (RFI). NO CONTRACT WILL BE AWARDED PERSUANT TO THIS ANNOUNCEMENT. SUBJECT: The Charleston VA Medical Center, (Charleston, SC), is conducting market research for Centrella Beds to be utilized by the Logistics. Any vendor questions regarding this RFI are requested by 8:00 am EST on Jun 14, 2021 to allow sufficient time for the Government to respond. Vendor responses to this RFI are due by 1:00 pm EST on June 15, 2021. DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Any information provided in response to this RFI will be considered and treated as unrestricted information which can be used by the Government in any future planning or acquisitions. The Government does not anticipate awarding or modifying a contract in response to this RFI. All information comments and suggestions determined to be beneficial to the Government may be incorporated into future acquisition documents or contracts, without identifying the source or obtaining prior approval from the source. The Government shall not be responsible or liable for any costs incurred by any party in the preparation and submission of any response to this RFI. All information received in response to this RFI marked as "proprietary" will be handled accordingly. Information provided in response to this RFI will not be returned. The Government does not guarantee that any resultant acquisition action will result from this RFI. BACKGROUND: The Department of Veterans Affairs requires a contractor shall furnish all necessary supplies and equipment for Hill-Rom Centrella Beds as prescribed for medical center use and direct delivery to beneficiaries of the Charleston VA Medical Center, Charleston, South Carolina. The contractor is responsible for delivering all supplies under this contract directly to the beneficiary's location, as requested. This service will be for a one-time procurement. This RFI is an invitation to submit to the Logistics the following: Technical information and all related supporting documentation. Please provide detailed submitted responses. These responses will be directly related to the current, and subject to change, salient characteristics/statement of work/performance work statement as specified below along with any supporting technical literature. Responses must be straightforward, clear, concise, and specific to the information requested. Response to this RFI must be submitted via email to Benford Cortez Brundage at Benford.Brundage@va.gov. E-mail responses should be no larger than 5 megabytes (MB) in size. Please include a point of contact, phone number, e-mail address, and website information. STATEMENT OF WORK GENERAL INFORMATION 1. Title of Project: Hill-Rom Service Agreement 2. Scope of Work: The contractor shall provide all parts, labor, travel, and all other resources required to under the SmartCare Protection+ agreement. This includes onsite repairs and preventative maintenance of the Centrella® beds by a Hillrom certified technician at the Ralph H. Johnson VA Medical Center (109 Bee Street, Charleston, SC 29401). 3. Background: The referenced medical equipment requires a service contract to maintain safe and effective clinical operation, manufacturer s specifications, and compliance to The Joint Commission s inspection standards. 4. Performance Period: The contractor shall complete the work required under this SOW during August 2022--August 2025. It is to take place after the standard base warranty time. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO. 5. Type of Contract: Firm-Fixed-Price B. GENERAL REQUIREMENTS MAINTENANCE SERVICE AGREEMENT COVERAGE: Contractor shall provide the following: Preventative Maintenance: Preventative maintenance will be carried out according to the manufacturer's recommended schedule. Remedial Maintenance: Contractor shall provide remedial maintenance service on the equipment when requested by the customer, as well as planned maintenance inspections, when scheduled in order to keep the equipment operating in accordance with the manufacturer s specifications. Replacement Parts: Contractor shall supply at its own expense, necessary parts, provided replacement of the parts is required because of normal wear and tear or otherwise deemed necessary by contractor and VA. All Parts will be new, standard parts, or used, reworked or refurbished parts that comply with applicable performance and reliability specifications. C. CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. D. TRAVEL All work is to be conducted at the Ralph H. Johnson VAMC located at 109 Bee Street, Charleston, South Carolina. The contractor is responsible for any anticipated travel and per diem. E. CONTRACTOR PERSONNEL REQUIREMENTS REPORTING: All repairs and services that will be performed during normal working hours, should be done in coordination with the Biomedical Engineering Section, as described above, to report/sign-in and to obtain an identification badge which shall be worn at all times while repairman is on station. After all work is completed, the Vendor must again report in person to the Biomedical Engineering Section, to submit in writing, a complete report of services or repairs performed for each item of equipment and must also include a listing of replacement parts, when applicable. NOTE: Payment of invoices may be delayed if the appropriate reports are not properly completed and submitted to the Biomedical Engineering Section as required above. PERFORMANCE: The Contractor must respond to service calls within one (1) hour of notification and be on-station within eight (8) hours. Competent personnel who are experienced and qualified to work on the specific equipment must perform all work. All work performed shall be accomplished in accordance with the manufacturer s instructions including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, check-out, replacement of worn or defective parts, etc., required to keep the equipment in operating condition. Contractor s maintenance of the equipment must satisfy all requirements as set forth by NFPA and The Joint Commission. HOURS OF WORK: This contract is a full service contract to include all necessary service calls, five (5) days per week, between the hours of 8:00 AM and 5:00 PM, Monday through Friday, excluding Federal Holidays. ADDITIONAL SERVICES: The Contractor guarantees all equipment covered in this contract shall be in optimum working condition at the contract expiration date, provided the Contractor is notified of deficiencies at least one (1) day before the contract expiration date. All changes, updates or retrofits made on any component or system shall be annotated on station equipment manuals and records. Services also include recording all routine work; corrections and repair work in the equipment log. AUTHORIZED SERVICES: Only those services specified within the contract are authorized. Before performing any service or repair of a non-contract nature, the Contracting Officer or his/her designee must be advised of the reason for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services or repairs under a separate purchase authorization. Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional services or repairs and reimbursement will not be made unless this prior authorization is obtained. DISCONTINUANCE OF SERVICE: The Government reserves the right to terminate service on a particular machine meeting replacement criteria upon thirty (30) days written notice to the Contractor with payment to be prorated. SUBCONTRACTING: Due to the complexity of the services required herein, subcontracting will not be permitted. TEST EQUIPMENT: The VA Medical Center will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment and/or supplies necessary to complete the work as required within. PERFORMANCE CONFERENCE: If appropriate, the Contracting Officer will schedule a performance conference for contract orientation purposes with the Contractor receiving award. SPECIAL CONTRACT REQUIREMENTS: Contractor must follow all Department of Veterans Affairs, Joint Commission, OSHA, and NFPA regulations when working on VA equipment. CONTRACTOR SUBMITTALS: Within fifteen calendar days after award date, the Contractor will furnish two (2) copies of its preventive maintenance procedures manual which will be used during the preventive maintenance services of this contract to the Contracting Officer or his/her designee. These manuals are required by the Government as a condition of the facility s Joint Commission accreditation and must be received before any invoice can be certified for payment. SERVICE CONTRACTS: Bidder shall provide in the space provided below, the name, location, and telephone number of the office where service calls are to be placed: ORDERS: The Contractor s repairman will report to the office of the Contracting Officer s Representative (COR) prior to start of work and after completing the services required during that call. Services to be rendered will be directed by the COR and any changes must receive concurrence of the Contracting Officer and/or the COR. A.1 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 66.00 EA __________________ __________________ Centrella 355 LOCAL STOCK NUMBER: CNT-355 0002 66.00 EA __________________ __________________ Nurse Call, UTV, Lighting LOCAL STOCK NUMBER: CNT-NUL 0003 66.00 EA __________________ __________________ Accessory Outlet LOCAL STOCK NUMBER: CNT-AR 0004 66.00 EA __________________ __________________ Ergonomic Push Handles LOCAL STOCK NUMBER: CNT-PH 0005 66.00 EA __________________ __________________ HR/RR INITIAL ACTIVATION CODE Includes 1 Year Initial Activation; Renewal or Deactivation Required Installation Included Open Market PROPRIETARY SOFTWARE/HARDWARE ****************************** Itemized Options: ACT-CFCM1 P00873803 Active for 1 Year LOCAL STOCK NUMBER: ACT-CFCM1 0006 8.00 EA __________________ __________________ Surface Part #: PAF0052101XX-1 AccuMax VPC IS (Versacare) Topper - Dual IFD Foam Box Top Cover - Dartex Bottom Cover - Beige Fire Code Option - Flame Tex Label - Standard Silkscreen Finish - Handles Dimensions - 35" x 86" No Airport Dartex Ticking Open Market LOCAL STOCK NUMBER: PAF0052101XX-1 0007 66.00 EA __________________ __________________ CENTRELLA SMART+ BED Standard Features: GCI Touchscreen-Left Side Bed Exit Silence Brake Not Set Alarm One Button Chair Battery Backup Digital Angle Indicator Built in Line and Cord Mgmt 4 IV Pole Sockets Integrated Restraint Holders Lockout Controls Drainage Bag Holder Smart Bed Ready (Sidecom Req) Wi-Fi Enhanced 3-Mode Bed Exit Motion Activated Nightlight Stand Assist Advanced Slideguardr Feature Foley Position Limit Patient HOB Angle Display Trend/Rev Trendelenburg Dampened Emergency CPR Patient Storage in Siderail Integrated Urinal Holders FlexAFootT Powered Bed Extend Included Options: English Language Labels 36" Frame Width 100 to 240 Voltage USB Charger 2nd LCD Touchscreen In Bed-Scale (KB/LBS) Patient Pendant Steer Caster HR/RR Monitoring Ready Removable IV Pole Verbal Alerts SafeViewr+ with IllumiGuider MAX Air Surface with Blower Contract Number 36F79721D0160 Frame Part Number: FRAME LOCAL STOCK NUMBER: CNT-BASE Base Bed GRAND TOTAL __________________ A.2 DELIVERY SCHEDULE Ralph H. Johnson VA Medical Center 109 Bee Street Charleston, SC 29401 DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.