Inactive Total Small Business Set-Aside (FAR 19.5)

This is a Sources Sought to conduct market research to determine the availability of small business vendors capable of providing the requirement CareFusion Pyxis Preventative Maintenance. Please see S... This is a Sources Sought to conduct market research to determine the availability of small business vendors capable of providing the requirement CareFusion Pyxis Preventative Maintenance. Please see Statement of work or performance work statement for details. This requirement is for the Dublin Veterans Affairs (VA) Medical Center. The sources sought does not guarantee the issuance of an RFQ. If you have the availability to provide the requirement, please respond to the sources sought with a capabilities statement. The sources sought is issued solely for information and planning purposes. It does not commit the Government to contract for any supply or service whatsoever. The VA is not, at this time, seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to the sources sought; all costs associated with responding to the sources sought will be solely at the interested vendor s expense. Not responding to the sources sought does not preclude participation in any future RFQ, if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions become Government property and will not be returned. If you wish to note any discrepancies or additions needed in the performance work statement (PWS) to successfully complete this service, please provide it in your response. Please note any information provided will be verified as an actual need and does not guarantee a change in the final PWS. Please note that requirements defined to date may change before a final solicitation is released. Sources Sought requirements are as follows: Please acknowledge if your company is an authorized provider of the of these services. Submit responses and related information via email to chaz.bowling@va.gov by 9:30 AM EST, February 01, 2021. Proprietary/Confidential material shall be clearly marked on every page that contains such. Include the name, phone number, and email address of the lead from your organization. VA reserves the right not to respond to any or all emails or materials submitted. Provide Past Performance, if services have been provided before Carl Vinson VA Medical Center Dublin, GA Statement of Work for Pyxis Maintenance 557-21-3-2152-0011 Pyxis Service Contracting Organization: Department of Veterans Affairs, VISN 7, Dublin VA Medical Center General: The Contractor shall provide services to perform repairs and preventive maintenance inspections of all ES Pharmacy Pyxis unites. Located throughout the hospital at Carl Vinson VA Medical Center, 1826 Veterans Blvd, Dublin, GA 31021. The contractor shall also provide Pharmacy access to the Knowledge Portal. Equipment Description: CareFusion Pyxis ES Pharmacy units. See CareFusion Pyxis Quote for Serial Numbers of units. Performance Requirements: Schedule of Inspections: Inspection of equipment will be made once a year at the start of the contract period. Contractor will provide a written description of the procedures to be performed on each equipment item. Routine Repairs: Contractor will perform routine repairs within 24 hours after being notified by Pharmacy, either verbally, by fax or in writing. This will include all travel, parts, labor, etc. required to perform the work. Performance: All work will be performed by competent technicians, experienced and qualified to work on listed equipment. Contractor must provide documentation on all test equipment used to check and calibrate the listed equipment. Parts: contractor shall provide all necessary replacement parts for maintaining the equipment at no cost to the Government. Such replacement parts, when furnished, will be new parts or rebuilt parts, equivalent to the new parts, when used in connection with the equipment. All replaced parts shall become the property of the Contractor. Exclusions: Contractor is not liable for repair, replacement or maintenance arising from (a) any intentional acts of negligence of government employees; (2) attempts to repair or service the equipment made by persons other than contractor personnel without prior approval of contractor; (3) misuse of the equipment, including use of the equipment for any application of function for which it was not designed. Reporting Procedures: The servicing technician shall report to the Pharmacy, Bldg. 5, at the beginning of each visit. Vendor is required to obtain a VA PIV badge, which shall always be worn while on station. After completion of each service visit, including emergency repairs, the servicing technician shall obtain the Pharmacy Representative s signature on the service report as verification of work completed. A copy of all signed service reports shall be left with the Pharmacy. Compliance: contractor shall comply with all requirements set forth by local leadership and police administration for conducting work on station. Contractor must also comply with National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA) and The Joint Commission, to include NFPA 70: National Electric Code and NFPA 101: Life Safety Code. Further, the contractor shall follow infection control and safety precautions including the use of personal protective equipment (i.e. proper attire, masks, gloves, and eye protection). The contractor is to clean up and leave the area of work ready for hospital business during the next day. All tools shall be fully supervised by contractor technicians and fully secured when not in use. Contract Performance Monitoring: The government reserves the right to monitor services in accordance with Performance Requirements. Days and Hours of Operation: All work required in the performance of this contract shall be performed during the hours of 7 a.m. and 4:30 p.m., Monday through Friday, excluding legal holidays, unless scheduled at another time with Pharmacy or Biomed staff. CareFusion will provide remote support services ( RSS ) on a 24/7/365 basis through CareFusion s Technical Support Center ( TSC ). CareFusion will provide 24/7/365 support for all Pyxis Products maintenance activities not covered under Section 10.1 of the vendor quote. The guaranteed response time is within 24hrs of being notified by Pharmacy. Security: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor s rights to use data as described in Rights in Data- General, FAR 52.227-14(d) (1). The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. Invoices: All invoices should be submitted in arrears and must contain the appropriate purchase order number. Submit invoices through Tungsten Network, (1-877-489-6135), http://www.tungsten-network.com. NOTE: If invoice is submitted improperly (too early, incorrect purchase order number, incorrect billing, etc), invoice will be returned to contractor for correction. Vendor Electronic Invoice Submission Methods Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below: VA s Electronic Invoice Presentment and Payment System- The FSC uses a third-party contractor, Tungsten Network (Formerly OB10), to transition vendors from paper to electronic invoice submission. Please go to this website http://www.tugsten-network.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http:www.x12.org) A properly prepared invoice will contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Supply or Service provided Invoice must show service provided and amount due, by CLIN Total amount due Vendor e-Invoice Set-Up Information: Please contact OB10 at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or OB10, please contact the FSC at the phone number or email address listed below: OB10 e-Invoice Setup Information: 1-877-489-6135 OB10 e-Invoice email: VA.Registration@ob10.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-Invoice email: vafsccshd@va.gov