Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

ARCHITECT-ENGINEERING (A/E) SERVICES: The Dublin VA Medical Center, Dublin, GA is seeking qualified A/E firms to furnish professional services for Correct and Install Fire Doors Throughout the Campus.... ARCHITECT-ENGINEERING (A/E) SERVICES: The Dublin VA Medical Center, Dublin, GA is seeking qualified A/E firms to furnish professional services for Correct and Install Fire Doors Throughout the Campus. The awarded A/E firm will prepare drawings and specifications in sufficient detail that qualified outside general contracting companies can prepare accurate and timely proposals for the desired work. The awarded A/E firm is responsible for ensuring that the specifications and drawings supplied fully represent all of the work described in the Request for Proposal. The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A/E firm to minimize impact of the construction. The NAICS code for this project is 541330 with a revenue limit of $16.5 million. The SF 330 can be downloaded through the GSA Forms Library at http://www.gsa.gov/portal/forms/type/TOP type in SF 330 in the Find a Form block and click on search. THIS ANNOUNCEMENT IS NOT A REQUEST FOR POPOSAL; NO SOLICITAION PACKAGE WILL BE ISSUED UNTIL AFTER A COMPLETE EVALUATION IS COMPLETED. Each project is 100% set aside for a service-disabled veteran-owned small business (SDVOSB) concern and the award of a firm fixed price for each project is anticipated. The NACIS code for the project is 541330 with a revenue limit of $16.5 million in annual gross revenues averaged over the past three years. Interested parties shall insure current state licensing, shall have current registration in the Central Contractor Registration (CCR) database at http://ccr.gov., verified as a SDVOSB in VetBiz information pages (VIP) at http://vip.vetbiz.gov and reporting to VETS 4212 program at https://ww.dol.gov/vets/vets4212.htm#howtofile. SDVOSB verification is mandatory to be considered for award. Offerors shall submit 330s electronically to jason.kinchen@va.gov. FIRMS SHALL SUBMIT SF 330s NOT LATER THAN 2:30 PM EST, TUESDAY, January 21, 2020. In addition to the submission of the SF 330, firms are required to provide the following supplemental information as part of a total submission package. Questionnaires. Firm is at risk of receiving a lower rating if fewer than three (3) Past Performance Questionnaires are received. Evaluation Factors: SELECTION CRITERIA: Selection will be based on the following criteria: PER FAR 36.602- Professional qualifications necessary for satisfactory performance of required service and working together as a team (in-house and/or consultants(s). (The firm and A/E on staff representing the project or signing drawings in each discipline must be licensed to practice in accordance with the Georgia State law requirements. Provide Professional License numbers and or proof of Licensure.) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (Include Government and private Experience on similar projects) Capacity to accomplish work in the required time. (Provide firms experience with similar size projects and available capacity of key disciplines). Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. (Government Past Performance Information Systems may be accessed) a. Location in general geographical area of the project knowledge of the locality of the project; (SF 330 submittal should show your knowledge of the locality of the project.) The area of consideration for offers is a 400 mile driving radius between offeror principal business location and the Dublin VA Medical Center located at 1826 Veterans Blvd, Dublin GA, 31021. Offers outside the 400 mile radius will not be considered. (Determination of mileage eligibility will be based on www.mapquest.com). PER VAAR 836.602-1 Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (Awards, Outstanding Merits, Recommendations) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. The selected A/E must have previous experience in the design of Correct and Install Fire Doors within Medical Facilities. The A/E must provide documentation of at least three designs of new builds or renovations within Medical Facilities of equal scope and magnitude. The design experience submitted under this criterion must have been completed within the past three (3) years and must contain references with names, and phone numbers, and submitted along with the SF330. Firms will be evaluated by an A/E evaluation board, scored and ranked according to score. At a minimum three (3) most qualified firms will be invited to interview with the evaluation/selection board and will be numerically scored. The firm with the highest score will be selected and asked to negotiate a fair and reasonable price. This is not a request for proposal and no materials will be issued and no solicitation package or bidder/plan holder list will be issued. All questions regarding this announcement must be e-mailed to the contract specialist, Jason Kinchen at jason.kinchen@va.gov. A/E to provide services for preparation of design documents and construction period services for Correct and Install Fire Doors Throughout the Campus , Project # 557-20-907. The design must, at a minimum, be in accordance with all applicable codes (NFPA, JCAHO, UBC, and EPA) and Department of Veterans Affairs (VA) publications (Master Construction Specifications, Construction Standards, etc.). If any asbestos or lead paint abatement should become necessary, the design shall be done by a Certified Industrial Hygienist (CIH). The design and as-built documents shall bear the CIH name. All asbestos and lead paint abatement design shall incorporate the latest requirements of VA, federal, state, and local authority having jurisdiction. All drawings and specifications shall be submitted by A/E to VA on computer disc at the completion of the project. Drawings shall be in AUTOCAD 2013 format, with an accompanying MS Word document that lists the drawing number and a description of the drawing s content in sufficient detail to identify it. Each individual Specification shall be submitted as a single MS Word formatted document. In addition to the individual Specification submittals, an overall document that compiles all Specifications into one, single-spaced document is also required. One additional disk containing electronic copies of all drawings in portable document format (.pdf) shall be submitted for the Contracting Officer s use. Project shall be designed to meet the prescribed VA Construction Budget, with sufficient Deductions to achieve a 20% reduction from that Budget. Should bids received come in over budget even after taking the Bid Deducts into account, it will be the A/E s responsibility to redesign the project to achieve the VA Construction Budget. PAST PERFORMANCE QUESTIONNAIRE SUBJECT: Past Performance Questionnaire for Solicitation 36C24920R0024 Correct and Install Fire Doors Throughout the Campus at the Dublin VAMC. PAST PERFORMANCE INSTRUCTIONS The Network Contracting Office (NCO) 7, Augusta, GA has issued a solicitation for the for the aforementioned project. Past performance information will be used to evaluate proposals received. Section A is to be completed by the Offeror. Section A of the enclosed questionnaire lists the contractor who has identified your organization as a source to evaluate their past performance. Section A also authorizes release of this information to NCO 7 Network Contracting Office, Augusta, GA. The Offeror must provide this entire document to each of its assessors. The Offeror shall only submit with its proposal (by the closing date of the Solicitation) copies of Section A of the questionnaire as provided to the assessors. Section B in its entirety is to be completed by the assessor(s). An individual assessor knowledgeable of the contractor s quality of supplies and services rendered is requested to verify, complete the questionnaire, and submit to the Contracting Office. If evaluating more than one contract for the same contractor, use a separate questionnaire for each contract being evaluated. Because this information is critical to the evaluation process, your time and effort in providing your assessment is greatly appreciated. The questionnaire should be completed as soon as possible but not later than due date of January 17, 2020 by 2 PM. Assessor is requested to send electronically to jason.kinchen@va.gov . Assessor: Please do not send this information to the Offeror being evaluated. Thank you in advance for your cooperation and expeditious response to this request. PAST PERFORMANCE QUESTIONNAIRE SECTION A: Contractor Information (to be completed by the contractor for who past performance information is being collected, prior to forwarding to assessors) Solicitation Number 36C24720R0024 Project/Requirement 557-20 -908 A/E - Correct and Install Fire Doors Throughout the Dublin Campus Customer/Agency Department of the Veteran Affairs, NCO 7, Augusta, GA Prospective Government Contractor s Name and Address: Contractor Point of Contact: __________________ Phone number (with area code): ______________ Assessor Contract Award number Description of Services provided under contract: Contract award date: Contract Amount: _________________ Period of Performance or Delivery Date: ASSESSOR INFORMATION: Assessor Name Title VAMC Phone Number/Email Address Authorization is hereby granted to provide the information requested in this questionnaire to NCO7 Network Contracting Office, Augusta, GA (Signature) (Name and Title of Authorizing Official) (Date) SECTION B: Assessors Information (to be completed by assessors). RATING SCALE Definitions Past Performance Evaluation Ratings Rating Description Acceptable (A) Based on the offeror s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror s performance record is unknown. Unacceptable (U) Based on the offeror s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. The questions on the survey (see below) shall be rated in accordance with the definitions provided in the Rating Scale. Any unsatisfactory or marginal rating shall be supplemented with an explanation in the space provided. QUALITY OF SERVICE Rate the contractor s compliance with contractual requirements. A U Overall rating of contractor quality of service. A U PLEASE PROVIDE RATIONALE FOR ASSIGNED RATING: SCHEDULE Delivery of service was within required time period specified by contract requirements. A U Overall rating of contractor s business practices (e.g. maintaining a positive working relationship, business ethics, timely and effectively resolving any problems, etc.) A U Rate the working relationship between contractor s management, and your company (i.e. contractor s history of reasonable and cooperative behavior, commitment of customer satisfaction; concern for the interest of the customer). A U Rate the contractor's ability to submit required submittals and reports in a timely manner. A U Rate the contractor s responsiveness to customer complaint resolution. A U 6. Overall rating of contractor s business relations. A U PLEASE PROVIDE RATIONALE FOR ASSIGNED RATING: How would you feel about awarding another contract to this contractor? Would not hesitate to award another contract to this contractor. Would most likely award another contract to this contractor. Would not award another contract to this contractor. PLEASE PROVIDE RATIONALE FOR ASSIGNED RATING: Overall Rating of Contractor s performance (quality, schedule, business relations,) on contract being assessed. Acceptable Unacceptable GENERAL COMMENTS ASSESSOR: Identify your role in the contract award or administration and the period of your involvement. Role Period of Involvement Contract Specialist/Contracting Officer Page 3 of 3 Technical Project Lead/Project Officer OTHERS (Signature) (Date) (Typed or Printed Name) (Organization Name) (Phone Number) (Organization)