Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Solicitation Number: 36C24720Q1088 / Amendment 4 / Site Visited Added Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in ac... Solicitation Number: 36C24720Q1088 / Amendment 4 / Site Visited Added Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24720Q1088 and is issued as a Request for Quotation (RFQ) (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2020-05/03-30-2020.  Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at: https://www.acquisition.gov/browse/index/far (iv) This solicitation is issued as a total set aside for Service-Disabled Veteran Owned Small Business and only qualified vendors may submit bids. The associated North American Industry Classification System (NAICS) code for this procurement is 236210. (v) This requirement consists of the following BRAND NAME OR APPROVED EQUAL item(s): PLEASE SEE ATTACHED PRICE/COST SCHEDULE. 0001 Doors, stainless steel and glass, entrance unit, narrow stiles, balanced doors, economy, 3' x 7' 1 JB $_____________________ 0002 Storefront systems, aluminum frame, institutional grade, clear 3/8" plate glass, 6' x 7' door with hardware, 400 SF max wall, wall height to 12' high 1 JB $_____________________ 0003 Door hardware, automatic openers, industrial, sliding doors, to 6' wide 1 JB $_____________________ 0004 Field personnel, project manager, average 1 JB $_____________________ 0005 Field personnel, field engineer, Junior engineer JB $______________________ 0006 Field personnel, superintendent, Average JB $______________________ Total Cost $______________________ ***MANUFACTURER AND/OR MODEL NUMBERS ARE NOT INTENDED TO LIMIT COMPETITION, BUT TO ACCURATELY AND FULLY DESCRIBE ITEMS AND/OR FEATURES. I. Introduction The WJB Dorn VA Medical Center in Columbia, SC is seeking service to furnish and install automatic sliding doors in building 22 located at the Medical Center. Please see attached Price/Cost Schedule for list of requirements (Brand Name or Approved Equal).      New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Quotes MUST be good for 60 calendar days after close of solicitation.  (vi) The items for this solicitation are to be delivered to: DELIVER TO: DEPARTMENT OF VETERANS AFFAIRS BLDG. 100 WAREHOUSE 6439 GARNERS FERRY ROAD COLUMBIA, SC 29209 FOR: Leland Woerner (vii) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources (viii) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced offer that conforms to all solicitation requirements. Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission. Submitted offers shall not exceed 15 single-sided pages and any pages beyond this amount will be removed and not evaluated. To be considered technically acceptable for award each offeror must provide with their submitted quote/offer: Documentation that confirms the company/employees are manufacturer authorized resellers/distributors and installers of the quoted items. If you are quoting/offering or equal items, the offeror must clearly identify the exact make, model, manufacturer and item description for each line item to be considered. This is not applicable to offerors that are quoting EXACT MATCH items. Documentation that confirms the company is registered and is the required socio-economic category in the System for Award Management (SAM) located at https://www.sam.gov/SAM/ The SDVOSB company must be verified in https://www.vip.vetbiz.gov/ (ix) 52.212-3 Offeror Representations and Certifications - Commercial Items- Offeror's are to include a COMPLETED COPY OF PROVISION 52.212-3 with the faxed and written quote, a copy of the provision may be attained from https://www.acquisition.gov/browse/index/far ; if not provided, the offer may not be considered for award. (x) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission. (xi) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44 (xii) n/a (xiii) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition (xiv) n/a (xv) QUESTIONS: All questions regarding this solicitation need to be electronically submitted to Flora Ford, NCO 7 Contracting Specialist e-mail flora.ford@va.gov Please place ATTENTION: Building 22 Doors-36C24720Q1088 in the subject line of your email. The solicitation number must be identified on all submitted questions.  (xvi) Site Visit: SITE VISIT:  See clause 52.237-1, Site Visit (APR 1984). A site visit will be conducted on Wednesday, Aug 26th, 2020 at 2:30 pm EST at the Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209. Contractors shall report to building 106 with mask and wait to be escorted into the building. Interested parties MUST contact the Contracting Specialist prior to attending the site visit to RSVP.  RSVP s are due on August 25, 2020 /No Later Than 6:00 pm EST. Please provide name of individual who will be attending. NOTE: This will be the LAST site visit scheduled for this project; individual or separate site visits will not be scheduled. This is not a mandatory site visit. If you have any questions, please contact the Contracting Specialist Flora Ford at flora.ford@va.gov or Contracting Officer, Joseph Locke at joseph.locke@va.gov. Any questions concerning this solicitation must be submitted No Later Than Friday 28 Aug 2020 at 3:00 pm. After this date and time no other questions will be accepted. The date and closing time for this solicitation has changed from Thursday 27 Aug 2020/4:00 pm to the new date and time of Thursday 3 Sep 2020 / 3:00 pm.  (xvii) QUOTES/OFFERS ARE DUE must be received no later than Thursday, Sep 3, 2020 / 3:00 pm. Only electronic offers will be accepted; submit quotation to Flora Ford, NCO 7 Contracting Specialist e-mail flora.ford@va.gov. Please place ATTENTION: BUILDING 22 DOORS-36C24720Q1088 in the Subject line of your email. All offers must include the solicitation number. Quotes/offers received after this date may not be considered for award.  (xviii) Contact information Contracting Office Address: Network Contracting Office 7-SAO EAST Department of Veterans Affairs 6439 Garners Ferry Road Columbia, SC 29209-1639 Primary Point of Contact: Flora Ford Contracting Specialist flora.ford@va.gov QUESTIONS AND ANSWERS FOR SOLICITATION 36C24720Q1088 ALL QUESTIONS CLOSE FRIDAY 28 AUG 20020 / 3:00 PM EST QUESTION 1: 0001 door reads stainless steel and glass. Should this be aluminum and glass? or do you want a true stainless steel clad / finish (very expensive and long lead time) ANSWER 1: Aluminum and glass would be permissible as long as the material is in accordance with industry standards. QUESTIONS 2: 0002 Storefront door states 3/8 thick glass? ¼ is typical or 1 IG unit, 3/8 thick is normally associated with full glass door (no aluminum frame). ANSWER 2: That information is representative of an example for quotation purposes. Awarded contractor shall submit selected door for review and approval, door of typical thickness is appropriate for submission and review. Thickness requirement will be based on style of door and should be in accordance with industry standard for that style. Any door selected should match the requirements of the SOW (low profile frame or frameless.)  QUESTIONS 3: Can work be performed during normal hours? ANSWER 3: Yes, contractor should have uninhibited access to the space during normal work hours QUESTIONS 4: Please confirm that there is a clean asbestos survey? ANSWER 4: Yes, The latest asbestos survey will be sent to the awarded contractor as a part of kickoff. QUESTION 5: Could you please tell me if the Combined Synopsis/Solicitation posted as solicitation number 36C24720Q1088 will be a follow-on requirement to any work performed currently or in the past, or will this be a new requirement? If possible, can you please provide the most recent contract or task order number? ANSWER 5: This requirement is new and independent from any work performed in the past or to be performed in the future. QUESTION 6: Please provide location with respect to the electrical panel s location that will serve the new automatic doors to feed from. If photos or as-build drawings can be provided it would help as well to clarify the scope. ANSWER 6: Assume a distance of 250 linear feet from new door installation to nearest electric panel QUESTION 7: Is it the VA s intent for any flooring changes to be made in this project?  ANSWER 7: This will be handled separately from this requirement, not included in this project. QUESTIONS 8: If flooring changes are to be made, can the VA please provide the floor details for all areas necessary for this project? ANSWER 8: N/A QUESTION 9: Is it the VA s intent for any sprinkler and/or fire alarm work to be associated with this project? a. Contractor cannot verify if proper sprinkler coverage will be present with new work being performed under this scope of work. ANSWER 9: Modification to sprinkler system will be handled separately from this requirement. QUESTION 10: Inside of the panel the VA chooses for the power to be ran from, is there currently an appropriately sized, available breaker so that power can be adequately ran to the new automatic door(s)? ANSWER 10: Assumption is no breaker is included. Space will be made available for appropriately sized breaker by Maintenance and Operations QUESTION 11: There are new glazing requirements per scope of work, are there any specific requirements that need to be met? If so, please provide specification. ANSWER 11: A frosted logo has been requested for the sliding door, Frosting will not be required on the glass storefront offices. The logo will be distributed to the awarded contractor in the format they request with any material selection being approved by COR QUESTION 12: To provide adequate framing for new store front system, can the VA please provide the height from the ceiling to the underside of the decking? ANSWER 12: The height from the ceiling to the deck above is 2.5 feet at the low points and 3.18 feet at the high points. See picture below for reference This solicitation close date is Thursday 3 Sep 2020 / 3:00 p.m. EST