Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

COMBINED SYNOPSIS/SOLICITATION GENERAL INFORMATION Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24720Q0819 Posted Date: 07/01/2020 Original Response Date: 07/13/2020 11:00 AM ... COMBINED SYNOPSIS/SOLICITATION GENERAL INFORMATION Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24720Q0819 Posted Date: 07/01/2020 Original Response Date: 07/13/2020 11:00 AM EST Product of Service Code: Q999 NAICS Code: 541611 Contracting Office Address NCO 7 ATTN: Chaz D. Bowling Department of Veterans Affairs 501 Greene Street Hatcher Building – Suite 2 Augusta, GA 30901 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06 / 06-05-2020. The associated North American Industrial Classification System (NAICS) code for this procurement is 541611, with a small business size standard of $15.0 Million. The Network Contracting Office 7 is seeking to Health Information Management Services Consulting for the Dublin VA Medical Center. All questions regarding this RFQ must be in writing and may be sent by e?mail to Chaz.Bowling@va.gov. Questions must be received no later than July, 06 2020 at 9:30 AM EST. No further questions will be accepted after that date and time. You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer. All interested companies shall provide quotation(s) for the following: CLIN(s) Description QTY Measure Unit $ Total $ 0001 HIMS Consultant in accordance with the SOW 6 MO Total Contract Pricing $ STATEMENT OF WORK HIMS Consultant Services 1. BACKGROUND: Carl Vinson VA Medical Center will contract the company to serve as Executive Consultant to Health Information Management Service (HIMS) to develop and implement a clinical documentation improvement (CDI) Program and develop a fully functioning Health Information Management Service (HIMS) department. Requirement: This requirement is to obtain the duties of a Consultant for the purpose of enhancing the quality of work within the Health Information Management Services (HIMS) and modernize the division to the standard of the Veterans Health Administration system for Carl Vinson VA Medical Center, 1826 Veterans Blvd, Dublin, GA 31021. 2. SCOPE: The Contractor will provide consulting services for the Carl Vinson VA Medical Center in Dublin GA (main campus) and six Community Based Outpatient Clinics (CBOCS) located in Albany GA, Brunswick GA, Macon GA, Milledgeville GA, Perry GA, and Tifton GA. The consultant will review workflow and current process and procedures to develop improved programs and identify additional training needs for staff. The contract shall be effective for six months from date of award. A kick-off meeting must be conducted within three business days of award to finalize the start of the project. Performance must begin no later than 10 days of award. Due to the nature of this requirement, the consultant will need to be on-site at the Carl Vinson VA Medical Center, 1826 Veterans Blvd, Dublin GA for face-to-face interaction with staff and providers for at least 80% of the time. A typical work week is Monday through Friday, 8:00 a.m. to 4:30 p.m. 3. TASK REQUIREMENTS: • The Carl Vinson VA Medical Center (CVVAMC) shall provide perspective set of tasks assigned to the Contractor in this agreement, which Medical Center may augment and prioritize as desired. • The Contractor will serve as an executive consultant to Health Information Management Service (HIMS) and will work closely with the Chief and Assistant Chief to provide support with creating a Clinical Documentation Improvement (CDI) program • Assist with developing process to effectively communicate with providers, identify workflow improvements to enhance revenue goals • Assist with implementing improvements in the processes between VERA and HIMS inter department communications • Identify OIG and Joint Commission standards and make recommendations, if not met, review and make recommendations for the organizational HIMS structure, • Identify workflow process for Release of Information (ROI) and Scanning to prevent backlog and reduce overtime utilization as well as review number of employees needed for workload. • Assist with the development of technical guide(s) for standard operating procedures. • Review and identify opportunities to improve the Facility Record Management program. • The Contractor will assist in developing policies with leadership direction • The Contractor will assist with implementing new processes for the Veterans Equitable Resource Allocation (VERA) to generate revenue for the Medical Center. • Assist with providing strategies to enhance the team environment. 4. PERFORMANCE: Place of Performance: Carl Vinson VAMC 1826 Veterans BLVD Dublin, GA 31021 Hours of Operation: Work is to be performed during normal duty hours, 8:00 A.M. – 4:30 P.M. Eastern Standard Time (EST) Monday thru Friday unless with prior approval from the Veterans Affairs (VA). Unless otherwise specified the Government observes the following holidays: New Year’s Day January 1 Martin Luther King’s Birthday Third Monday in February President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 5. CONTRACTOR QUALIFICATIONS: The Consultant must possess professional proficiency, experience, knowledge, and skills to perform the required services in accordance with any applicable Federal law, regulation, or agency specific requirement and any applicable professional standard. The consultant will need to have minimum of ten years of experience managing a HIM Service with specialized experience in performance improvement and revenue. Must be Register Health Information Administrator (RHIA) certified, knowledgeable of coding, scanning, Release of Information (ROI) rules and regulations/processes, guidelines and regulations. The Contractor shall retain documentation of all consultant qualifications. The Government will not pay for expenses to meet this requirement. 6. CONTRACT PERFORMACNE MONITORING: a) The government reserves the right to monitor services in accordance with Performance Requirements. b) The C&A requirements do not apply, and that Security Accreditation Package is not required 7. INVOICES: a. All invoices should be submitted through Tungsten Network, http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain: ? Invoice Number and Date ? Contractor’s Name and Address ? Accurate Purchase Order Number ? Supply or Service provided ? Period Supply or Service Provided ? Total Amount Due b. Note: If invoice is submitted improperly (too early, incorrect purchase order number, incorrect billing, etc.), invoice will be returned to contractor for correction. c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows: • Tungsten e-Invoice Setup Information: 1-877-489-6135 • Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com • FSC e-Invoice Contact Information: 1-877-353-9791 • FSC e-invoice email: vafsccshd@va.gov d. Web Address: http://www.fsc.va.gov/einvoice.asp 8. TRAINING: a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: (1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems; (2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; (3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and (4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document – e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] b. The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. 9. INVESTIGATION: A T1 background investigation will be conducted. See attached document: Attachment 1 - Clauses and Provisions. See attached document: Attachment 2 - Wage Determination No.2015-4505 Rev 15.