Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

DESCRIPTION: This is a Special Notice for the establishment of an Architect-Engineering (A-E) contract with services to be performed at the Hampton VA Medical Center at 100 Emancipation Drive, VA 2366... DESCRIPTION: This is a Special Notice for the establishment of an Architect-Engineering (A-E) contract with services to be performed at the Hampton VA Medical Center at 100 Emancipation Drive, VA 23667. This requirement is being executed under a 100% Set-Aside to Service-Disabled Veteran Owned Small Business (SDVOSB) firms. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, scroll down to locate and click on the SF-330 hyperlink entitled, Architect-Engineer Qualifications. Interested firms should submit their current SF-330, Parts I and II, to Shannonmarie.brown@va.gov and copy Robert.ragos@va.gov. The SF-330s are due no later than 2:00 PM, EST, August 21, 2024. SCOPE OF WORK: This project requires the services of an architectural engineering firm (AE) having special knowledge of hospital design. The AE must have experience with Architectural, Mechanical, Electrical, and Structural Engineering with regards to modernizing boiler plants. INTENT: The Architect/Engineer (A/E) shall provide design and construction period services for NRM construction project 590-22-990. The project includes renovation of existing boiler plant and removal of existing boilers and various equipment from existing boiler plant, building 15. Project performs complete renovation of the boiler plant including equipment and systems (three main boilers, economizers, control panels, condensate tanks, blow down tanks, feed pumps, air compressors, fans and motors, variable frequency drives, fuel oil service pumps, water softeners, sump pumps, chemical pumps and all associated piping, valves, fittings, supports and all components needed to make the system functional. The AE shall evaluate the entire structure and provide repairs/upgrades to building structure, masonry, windows/grilles, HVAC system, plumbing, electrical power, lighting and interior floor plan and finishes. In addition, the AE shall evaluate the feasibility of two options. Option 1 is to continue to operate existing boilers while new boilers are installed in the abandoned half of the structure. Option 2 is to install temporary boilers in the abandoned half of the structure and operate them to supply steam to the facility while the existing boilers are replaced. PROJECT NUMBER: 590-22-990 PROJECT TITLE: Modernize Boiler Plant AE PERIOD OF PERFORMANCE: DESIGN TIME FRAME: 585 Calendar days from Notice to Proceed (NTP) CONSTRUCTION SOLICITATION PERIOD: Six (6) months from the time Engineering submits package to contracting. Designer shall answer pre-bid RFIs and provide updated construction documents to capture any changes made through the procurement process. CONSTRUCTION TIME FRAME (CPS): 730 Calendar days from construction award date. ESTIMATED COST OF CONSTRUCTION MAGNITUDE: VAAR 836.204(h)(1) Between $10,000,000 and $20,000,000. Requirements (See Attached Statement of Work for Full Details) OFFERORS WILL BE EVALUATED IN THE FOLLOWING MANNER: This acquisition will be in accordance with FAR Part 36.602-1 and VA Acquisition Manual (VAAM) Part M836.602-1. The Department of Veterans Affairs shall evaluate each potential contractor in terms of the following as M firm meets the synopsized selection criterion and "NM" means that the firm did not meet the synopsized selection criterion.: Selection Criteria Professional qualifications necessary for satisfactory performance of required services showing recent experience of the project team with comparable hospital projects within the past five years in which the construction has been completed. Each resume shall include a minimum of two (2) specific completed projects through construction. Specialized experience and technical competence in the type of work required, specifically boiler plant replacement project requirements. Provide proof of specialized experience and technical competence in the type of work required, specifically boiler plant replacement project requirements. Capacity to accomplish the work in the required time for both the prime and subconsultants, given their current projected workload. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules in a hospital setting. Construction Period Services Illustrate experience in providing CPS to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates Record of significant claims against the firm because of improper or incomplete architectural and engineering services. The architect/engineer shall provide documentation of the extent to which potential offerors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. SELECTION CRITERIA: Evaluation and selection of firms will be based on submissions and direct responses to the following criteria which are numbered in descending order of importance: Professional Qualifications Provide brief (single page) resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. Team member Designer of Record positions required in this project are as follows: Architect, Registered Communications Distribution Designer (RCCD), Estimator, Civil Engineer, Electrical Engineer, Fire Protection Engineer, Industrial Hygienist, Mechanical Engineer, Plumbing, Project Manager, Structural Engineer and Commissioning Agent All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of two (2) but no more than five (5) completed projects that best illustrate the individual team members relevant experience to this contract scope. Each resume shall demonstrate each team member years of professional experience and years with the current firm. Team members are required to have at least 5 years professional experience and at least 5 years with their current firm. Evaluator Consideration: Do the qualifications indicate that the project team has recent direct experience on Hospital projects designing similar improvements to those proposed at Richmond VAMC? Is the architect/engineer providing a team where each member has more than 5 years of experience? Do the disciplines/designers of record reflect understanding of design/construction requirements in the Commonwealth of Virginia and those of Veterans Affairs? What will be the role of interns if used during design? Specialized Experience This factor evaluates the specialized experience and technical competence that the firm has with projects comparable to this requirement. Provide proof of specialized experience and technical competence in the type of work required, specifically boiler plant replacement project requirements. The A/E must provide evidence of understanding the project; and any unique architectural/engineering aspects associated with the proposed project and how to address them. Provide a maximum of 5 substantially completed projects (completed through at least 85% of construction) of comparable scope and size to this project. The information provided for each project shall include at a minimum, project number, project title, detailed description of project scope, project owner contact information, project cost, period of performance and list of aspects that are similar to this project. The A/E firm shall provide a table indicating participation of the proposed team members with the comparable projects listed above. Past Performance These past performance documents shall reflect/speak to the contractors cost control, quality of work, and compliance with performance schedules in a hospital setting. The most recent Contractor Performance Assessment Report System (CPARS) performance report. CPARS shall be submitted with the completed SF330 package. Firm shall provide a table of a minimum of 5 projects and maximum of 8 comparable projects demonstrating their IGE with the bid/award amount during construction. Past performance will be evaluated on its Relevance and Recency. Relevance is defined as: performance of work on projects that are similar in scope to the type of project anticipated under the resultant contract. Recency is defined as: performance occurring within 5 years of the date of this notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this notice. Evaluator Consideration: Does the proposed architect/engineer have past performance with ratings satisfactory and above while working on hospital projects? Does the architect/engineer have a reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness? Submission requirements: Example projects shall note project s square footage. All projects provided in the SF-330 must be completed by the office/branch/regional office/individual team member proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF-330 Part 1, Section F Item 25 Firms from Section C Involved in this Project, block (1). Include a contract number or project identification number in block 21. Include an e-mail address and phone number for the point of contact in block 23(c). Include in the project description, the contract period of performance, award contract value, current contract value, and summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration. NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a substantially completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. Capacity To Accomplish the Work in The Required Time This factor evaluates the ability of the firm and the firm s subcontractors, given their current projected workload (percentage) and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. List current projects with a design fee of greater than $1,000,000.00 being designed in the firms office. Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates. Volume of VA contract awards in the last 12 months. Construction Period Services The firm shall illustrate their experience in providing construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services. Submission Requirements: Provide up to three (3) completed projects in the past ten (10) years that best illustrate the construction period services performed by the team. Include a contract number or project identification, include name, telephone number, and email of the completed project stakeholder. Record of Significant Claims Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Small Business Commitment The firm shall illustrate (i.e., list, percentages, charts) the extent to which they commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. The contractor shall have the following statement of SDVOSB compliance included in their submittal: I [signatory authority] ___________________, [company] __________________, certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs by the Small Business Association s Veteran Small Business Certification (VetCert) in compliance of VA Acquisition Regulation (VAAR) 852.219-75. SELECTION PROCESS: The agency has convened an evaluation board for the evaluation of responses to this notice. Responses will be evaluated in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) 36.6. Specifically, SF 330 submissions will be evaluated to identify the most highly qualified firms, using the selection criteria identified below. The processes at FAR 36.602-5 and FAR 36.606 will then be followed. SELECTION INTERVIEW: Discussions will be held with at least three (3) of the most highly qualified firms. Selected firms will be notified by telephone or email of selection and provided further instructions. Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews will be asked a series of established questions. Elaborate presentations are not desired. GENERAL INFORMATION: All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, OSHA, IBC 2009, NFPA and NEC building codes and standards. Coordinate all work through the COR of Facilities Management Service. Contractor is responsible for all cleanups and refuse disposal throughout the construction period. The A-E firm will prepare drawings and specifications in enough detail such that qualified outside. The estimated magnitude of construction is between $10,000,000 and $20,000,000.00. The A-E will provide an initial estimate of cost to perform the work described in the SOW and will design only those items that can be provided within the cost limitation. The Estimated Cost of Construction (ECC) shall only be provided to the Contractor in which a formal proposal is sought for the purposes of providing a proposal. The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A-E to minimize impact of the construction. The A-E will provide documents at each submission as indicated in the statement of work. The NAICS code for this procurement will be 541330, Engineering Services. The current small business size standard for 541330 is $25.5 Million. DESIGN COSTS: All offerors are advised that in accordance with VAAR 836.606-71 the total cost of the architect or engineer services contracted for the production and delivery of designs, plans, and specifications shall not exceed six percent (6%) of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated A-E firm(s) selected in accordance with the outlined process. LIMITATIONS ON SUBCONTRACTING: In accordance with VAAR 852.219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside and 13 CFR 125.6, a service-disabled veteran-owned small business concern (SDVOSB) agrees that, in the performance of the contract, it will not pay more than 50% of the amount paid by the government to firms that are not similarly situated. Firms that are similarly situated are those that are also SBA-registered SDVOSBs. Important Notice: Apparent successful offerors must apply for and receive verification from the Small Business Administration (SBA) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status, offerors must be both VISIBLE and CERTIFIED by the Small Business Administration (SBA) at the time of submission of offers and at the time of award. Failure to be both CERTIFIED by SBA and VISIBLE on VetCert at the time of submission of offers and at the time of award. will result in the offeror s proposal being deemed non-compliant. All offerors are urged to contact the SBA and submit the required documents to obtain SBA verification of their SDVOSB status if they have not already done so. Requirement for Electronic Submission Interested firms having the capabilities to perform this work must submit: ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to shannonmarie.brown@va.gov no later than 2:00 p.m. Eastern Standard Time on August 21, 2024. Interested firms are responsible for ensuring electronic delivery of submission by the time and the date specified. It is highly recommended interested firms confirm electronic submissions have been received by the Contracting Officer. Electronic submittals received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be considered. All information must be included in the SF330 submission package. It is the offeror s responsibility to check the Contract Opportunities website at: SAM.gov for any revisions to this announcement prior to submission of SF330s. E-mail Submission Procedures: Size limits of e-mails are restricted to 10MB. The SF330, in its entirety, shall not exceed one email of 5MB. If more than one email is sent, please number emails in Subjects as 1 of n . (Example: SF330 Submission, #36C24624R0085 Modernize Boiler Plant, Project #590-22-990 1 of 5, etc.) All SF330 submissions shall be clearly indicated in subject line of the email, displaying the procurement number and project title (abbreviated or shortened is okay). Security Issues, Late Bids, Unreadable Offers Late submission of offers is outlined at FAR Parts 52.212-1(f) and 52.215-1(c)(3). Attention is warranted to the portion of the provision that relates to the timing of submission.  Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.  To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as unreadable pursuant to FAR 15.207(c). The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. Password protecting your submission is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. All SF 330 submissions must include the following information either on the SF 330 or by accompanying document: Cage Code| Unique Entity ID | Tax ID Number The E-mail address and Phone number of the Primary Point of Contact Proof of the firms registration in SAM (https://sam.gov/SAM/pages/public/index.jsf) A copy of the firms SBA Veteran Small Business Registry (https://veterans.certify.sba.gov) SF 330 MUST INDICATE THE PERCENTAGE of the contract performance cost that will be expended by the prime firm s employees and in which discipline(s) and subcontracted percentage of contract performance cost to be expended (and in what disciplines). Any subcontracted or otherwise business entity must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc.). This is in order to assure compliance with FAR Clause 52.219-14(b)(1) Limitations on Subcontracting. Failure to provide this information may deem the Firm as nonresponsive and preclude SF 330 submittal from being included further in the evaluation process. Credentials that confirm registration of Architects or Engineers registered to practice in this particular professional field involved in Virginia. The firm and or AE on staff representing the project must follow State of Virginia guidelines under State law for all licensing requirements to sign and seal drawings.