Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

COMBINED SYNOPSIS/SOLICIATION 36C24623Q0208 HAMPTON VA MEDICAL CENTER NEW PALLATIVE CARE DRAPES Description: This solicitation for commercial supplies prepared in accordance with the format in FAR Sub... COMBINED SYNOPSIS/SOLICIATION 36C24623Q0208 HAMPTON VA MEDICAL CENTER NEW PALLATIVE CARE DRAPES Description: This solicitation for commercial supplies prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this action. Quotes are being requested, and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ). Submit written quotes referencing RFQ 36C24623Q0208. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01. This solicitation is set-aside for SDVOSB businesses. The associated North American Industrial Classification System (NAICS) code for this procurement is 337920 with a business size standard of 1000 employees. The FSC/PSC is procurement is 7230. All offerors must be registered in Veteran Small Business Certification (VetCert) at https://veterans.certify.sba.gov/ to be considered for an award of a federal contract. The record must be complete and not missing elements such as representations and certifications. The Network Contracting Office (NCO) 6 Regional Procurement Office (RPO) EAST intends to award a firm-fixed price contract for the HAMPTON VA MEDICAL CENTER NEW PALLATIVE CARE DRAPES. The Government will award a contract resulting from this RFQ to the responsible offeror whose quote represents the lowest price technically acceptable for the government. Quotes are due by 9:00AM EST on 06 February 2023. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. All interested companies shall provide quotations for the following: Brand Name Only: Manufacture: InPro CLINS: DESCRIPTION: QUANTITY: UNIT: InPro 0001 HL-HRLPD Ripplefold Drapery 63.5"w x 106"h Notes: Hanes Voile - Color Raven Elm Draw Type: Two Way Lining: Unlined Mounting Type: Outside Mount Added Fullness: 100% 6 EA CLINS: DESCRIPTION: QUANTITY: UNIT: InPro 0002 CE-UNSPCUST-DS United Supply - Custom Parts 63.5"w Color TBD Notes: Select Brass Double bracket 6 EA InPro 0003 HL-HRLPD Ripplefold Drapery 120"w x 104"h Notes: Hanes Voile - Color Raven Elm Draw Type: Two Way Lining: Unlined Mounting Type: Outside Mount Added Fullness: 100% 20 EA InPro 0004 CE-UNSPCUST-DS United Supply - Custom Parts 120"w Color TBD Notes: Select Brass Double bracket 20 EA InPro 0005 HL-HRLPD Ripplefold Drapery 120"w x 104"h Notes: InPro Raven Blackout Raven Elm Draw Type: Two Way Lining: Unlined Mounting Type: Outside Mount Added Fullness: 100% 20 EA InPro 0006 HL-HRLPD Ripplefold Drapery 63.5"w x 106"h Notes: InPro Raven Blackout Raven Elm Draw Type: Two Way Lining: Unlined Mounting Type: Outside Mount Added Fullness: 100% 6 EA InPro Hardware 0007 Installation during the hours of 8:30am -4:00 pm Monday thru Friday - excluding govt holidays. 1 JB SCOPE OF WORK- New Palliative Care Drapes Vendor will receive product at their warehouse, deliver, and install at the Hampton VAMC Palliative Care Center building 114. Installers to uncarton product, and place in Hampton VAMC Palliative Care Center building 114 patient rooms, to include any and all items required for the installation. All cartons/debris/packing materials are to be cleaned/removed from site. All dust/debris created by the install needs to be vacuumed/swept from surrounding surfaces. All products are to be wiped down clean for inspection. Delivery and install to be scheduled with Hampton VAMC Interior designer. Work to take place during the hours of 8:30am -4:00 pm Monday thru Friday - excluding govt holidays. OPTION YEAR PERIOD OF PERFORMANCE: NONE Delivery shall be provided: ARO (30) DAYS Place of Performance/Place of Delivery Address: HAMPTON VA MEDICAL CENTER 100 EMANCIPATION DRIVE HAMPTON VA Postal Code: 23667 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items The following provisions are incorporated into 52.212-1 as an addendum to this solicitation (NOV 2021): Pricing Pricing shall be submitted on the Attachment A. Price/Cost Schedule. The following fields require completion on the attachment. Do not change the format or add/delete any columns in the Excel Spreadsheet. Colum Element Name Line Item Template Name Selection/Input K Unit of Measure: Unit of Measure Select the applicable 'Unit of Measure' from the dropdown. The 'Unit of Measure' EA should always have a 'Packaging Multiple' of 1 L Packaging Multiple Packaging Multiple Enter the total quantity that comes in each 'Unit of Measure' i.e., How many come in each CS, CT, PG, etc. The 'Unit of Measure' EA should always have a 'Packaging Multiple' of 1 M LIN is: Line Item Is Select 'Priced', 'NSP' (Not Separately Priced), or 'N/C' (No Charge) from the dropdown N Unit Price ($): Unit Price Enter the price for each 'Unit of Measure' i.e., What is the cost of each CS, CT, PG, etc. AM MANUFACTURER PART NUMBER (MPN): MANUFACTURER PART NUMBER (MPN) The MPN identifies the manufacturer from which an item originated. Its purpose is to identify the company that made the part, as opposed to a SKU number that is used for inventory record keeping by the Vendor. Each MPN is unique and can be composed of letters, numbers, or both. BY ITEM PART NUMBER ITEM PART NUMBER Enter the distributor/vendor part number if different than the mfg. part number. CG OEM NAME: OEM NAME Enter the Name of the OEM. Do not enter the Distributor/Vendor Name unless the Distributor/Vendor is the Manufacturer. FAR 52.212-3, Offerors Representations and Certifications Commercial Items Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. Offeror shall provide a quote addressing all CLINS The following contract clauses apply to this acquisition: 52.212-4 Contract Terms and Conditions- Commercial Items (DEC 2022) Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR. 52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (DEC 2022) Full text of the reference FAR Clauses may be accessed electronically at http://acquisition.gov/. The following subparagraphs of FAR 52.212-5 are applicable: FAR Provisions: 52.203-16 Preventing Personal Conflicts of Interest (JUN 2020) [over SAT and sol. includes services that involve performance of acquisition functions closely associated with inherently Government functions; Do not insert in solicitations & contracts with a self-employed individual if acquisition functions are performed entirely by self-employed individual vs. an employee of the contractor] 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) [when routine access to a federally-controlled facility and/or access to a federally-controlled information system is required; not used when contractors require only intermittent access to federally-controlled facilities] 52.204-13 System for Award Management (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) [when the solicitation contains provision at FAR 52.204-16] The government will award a firm-fixed price purchase order to the vendor whose quotation represents the lowest priced and represents the best value for the government. The Government intends to make an award based on the initial quotations. (End of Provision) FAR Clauses: 52.203-16 Preventing Personal Conflicts of Interest (JUN 2020) [over SAT and sol. Includes services that involve performance of acquisition functions closely associated with inherently Government functions; Do not insert in solicitations & contracts with a self-employed individual if acquisition functions are performed entirely by self-employed individual vs. an employee of the contractor] [see FAR 3.1106] 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) 52.211-6 Brand Name or Equal (AUG 1999) 52.212-3 Offeror Representations and Certifications (DEC 2022) 52.222-19 Child Labor Cooperation with Authorities and Remedies (DEC 2022) 52.222-35 Equal Opportunity for Veterans (JUN 2020) 52.222-36 Affirmative Action for Workers with Disabilities (JUN 2020) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.227-17 Rights in Data-Special works (DEC 2007) 52.252-2 Clauses incorporated by Reference (FEB 1998) VAAR Clauses: 852.204-70 Personal Identity Verification of Contractor Personnel (MAY 2020) [solicitations & contracts that require contractor employees to have routine access to a VA facility or to VA information systems. Use with 52.204-9, Personal Identity Verification of Contractor Personnel] VAAR 852-219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (NOV 2022) (DEVIATION) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) All quoters shall submit the following: HAMPTON VA MEDICAL CENTER NEW PALLATIVE CARE DRAPES. Gray Market Prevention Language: (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.  (b) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the government. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on lowest priced technically acceptable (LPTA) factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: small business LPTA. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to donald.harris@va.gov

Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

RFQ SOURCES SOUGHT 36C24623Q0208 PALLIATIVE CARE DRAPES Page 5 of 5 Page 1 of DISCLAIMER: THIS NOTICE IS FOR PLANNING PURPOSES ONLY. THE GOVERNMENT DOES NOT INTEND TO AWARD A CONTRACT ON THE BASIS OF ... RFQ SOURCES SOUGHT 36C24623Q0208 PALLIATIVE CARE DRAPES Page 5 of 5 Page 1 of DISCLAIMER: THIS NOTICE IS FOR PLANNING PURPOSES ONLY. THE GOVERNMENT DOES NOT INTEND TO AWARD A CONTRACT ON THE BASIS OF THIS REQUEST FOR QUOTE SOURCES SOUGHT (RFQ SS) OR REIMBURSE ANY COSTS ASSOCIATED WITH THE PREPARATION OF RESPONSES TO THIS RFQ SS. This RFQ SS is issued solely for information and planning purposes and does not constitute a Solicitation, an Invitation for Bids, a Request for Proposal (RFP) or an indication the Government will contract for the items contained in this announcement. All information received in response to this RFQ SS marked Proprietary will be handled accordingly. Responses to the RFQ SS will not be returned. In accordance with FAR 15.201(e), responses to this RFQ SS are not offers and cannot be accepted by the Government to form a binding contract. PURPOSE: The purpose of this RFQ SS is to conduct market research to find qualified vendors and to assist Network Contracting Office 6 (NCO 6) in determining if a future contract effort can be competitively awarded on a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside basis. The applicable North American Industrial Classification System (NAICS) code assigned to this effort is 339113 with the Small Business Size Standard of 750 employees. If the Government determines there are qualified vendors this requirement, a solicitation will be published and posted on the Contracting Opportunities website. The Government will use this information solely to determine the appropriate acquisition strategy for this procurement. INTRODUCTION: This requirement is for the purchase of PALLIATIVE CARE CENTER DRAPES. The Hampton VAMC is planning to purchase Drapes and Blackout Curtains for Palliative Care accessories and installation (BRAND NAME ONLY). Hampton VAMC nurses require these drapes & curtains to assist with palliative care patient rooms. REQUIREMENTS: NOTE: The VHA NCO 6 is conducting a market survey to find qualified vendors who can deliver the following item(s) for the Hampton VA Medical Center, 100 Emancipation Drive, Hampton VA 23667: DESCRIPTION OF INFORMATION REQUESTED: InPro CLIN/ STOCK NO. DESCRIPTION QUANTITY UNIT 0001) InPro HL-HRLPD Ripplefold Drapery 63.5"w x 106"h Notes: Hanes Voile - Color TBD Draw Type: Two Way Lining: Unlined Mounting Type: Outside Mount Added Fullness: 100% 6 EA 0002) InPro CE-UNSPCUST-DS United Supply - Custom Parts 63.5"w Color TBD Notes: Select Brass Double bracket 6 EA 0003) InPro HL-HRLPD Ripplefold Drapery 120"w x 104"h Notes: Hanes Voile - Color TBD Draw Type: Two Way Lining: Unlined Mounting Type: Outside Mount Added Fullness: 100% 20 EA 0004) InPro CE-UNSPCUST-DS United Supply - Custom Parts 120"w Color TBD Notes: Select Brass Double bracket 20 EA 0005) InPro HL-HRLPD Ripplefold Drapery 120"w x 104"h Notes: InPro Raven Blackout TBD Draw Type: Two Way Lining: Unlined Mounting Type: Outside Mount Added Fullness: 100% 20 EA 0006) InPro HL-HRLPD Ripplefold Drapery 63.5"w x 106"h Notes: InPro Raven Blackout TBD Draw Type: Two Way Lining: Unlined Mounting Type: Outside Mount Added Fullness: 100% 6 EA 0007) INSTALLATION during the hours of 8:30am -4:00 pm Monday thru Friday - excluding govt holidays. 1 JB SCOPE OF WORK- New Palliative Care Drapes Vendor will receive product at their warehouse, deliver, and install at the Hampton VAMC Palliative Care Center building 114. Installers to uncarton product, and place in Hampton VAMC Palliative Care Center building 114 patient rooms, to include any and all items required for the installation. All cartons/debris/packing materials are to be cleaned/removed from site. All dust/debris created by the install needs to be vacuumed/swept from surrounding surfaces. All products are to be wiped down clean for inspection. Delivery and install to be scheduled with Hampton VAMC Interior designer. Work to take place during the hours of 8:30am -4:00 pm Monday thru Friday - excluding govt holidays. Vendors with a GSA schedule shall provide the contract number of that schedule and the expiration date as well as product NAICS codes. All items should be clearly identified if they are scheduled items or open market items. HOW TO RESPOND: All responses shall be submitted no later than 9am EDT Thursday 19 January 2023. All interested parties should respond, in writing via email to donald.harris@va.gov . No telephone inquiries will be accepted. Respondents to this RFQ shall provide the following information: Company/individual name, Address, Point of contact with phone number Information describing your interest, Indicate FSS/GSA contract number or Open Market, as applicable FSS Category you qualify for Tax ID number DUNS number Capabilities statement Company Socio-Economic SIZE (example large, small, SDVOSB, VOSB, WOSB etc.) Interested firms are reminded that in accordance with FAR 4.1201(a) Prospective contractors shall complete electronic annual representations and certifications at the System for Award Management (SAM) as a part of required registration in conjunction with FAR 4.1102(a) that states, Prospective contractors shall be registered in the (SAM) database prior to award of a contract or agreement. Therefore, due to time constraints, vendors must be registered in System for Award Management (SAM) under the above NAICS code at http://www.sam.gov to be considered for an award Please submit responses via email in Microsoft Office format by 9:00AM (Eastern Time) 01/19/2022 (19 January 2023). Please include RFQ# 36C24623Q0208 in subject title. NOTE: Responses to this announcement will not be returned, nor will there be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in any subsequent solicitation. This announcement is Government market research purposes ONLY.