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Combined Synopsis-Solicitation (36C24622Q0484) Brand Name (SB Set-Aside) Last Updated: 02/01/22 Description This Combined Synopsis/Solicitation for commercial items prepared in accordance with the for... Combined Synopsis-Solicitation (36C24622Q0484) Brand Name (SB Set-Aside) Last Updated: 02/01/22 Description This Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2022-05 published in the Federal register March 7, 2022. This solicitation is set-aside for Small Business Brand Name Only The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 (Surgical and Medical Instrument Manufacturing), with a small business size standard of 1000 Employees. The FSC/PSC is 6515 (Medical and Surgical Instruments, Equipment and Supplies) The Network Contracting Office (NCO) 6 Regional Procurement Office (RPO) EAST Hampton VA Medical Center, 100 Emancipation Drive, Hampton VA 23667 is seeking to purchase ScriptPro Eyecon Model 9430. All interested companies shall provide quotations for the following: Supplies/Services: SCRIPTPRO EYECON MODEL 9430 Line Item Description QTY Unit of Measure Unit Price Total 1 Eyecon 9430 Eyecon Model 9430 (includes external storage drive) 2 each   2 Field Services Field Services (per diem) 1 each   3 Support 12 each   The purchase order period of performance: N/A Delivery shall be provided on or before 08/30/2022 or no later than 90 days after receipt of order (ARO). FOB: Destination Place of Performance/Place of Delivery: Hampton Veterans Affairs Medical Center Address: 100 Emancipation Drive Hampton VA Postal Code: 23667 Country: United States Vendors with a GSA schedule shall provide the contract number of that schedule and the expiration date as well as product NAICS codes. All items should be clearly identified if they are scheduled items or open market items. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR Provisions: FAR 52.212-1, Instructions to Offerors Commercial Items (NOV 2021) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (NOV 2021) Attention CO: www.sam.gov registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR Clauses: FAR 52.212-4, Contract Terms and Conditions Commercial Items (Nov 2021) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2022) Full text of the reference FAR Clauses may be accessed electronically at http://acquisition.gov/ The following subparagraphs of FAR 52.212-5 are applicable: 52.212-4 Contract Terms and Conditions- Commercial Items (NOV 2021) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JAN 2022) Full text of the reference FAR Clauses may be accessed electronically at http://acquisition.gov/. 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) 52.211-6 Brand Name or Equal (AUG 1999) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor Cooperation with Authorities and Remedies (JAN 2020) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEP 2016) 52.222-35 Equal Opportunity for Veterans (JUN 2020) 52.222-36 Affirmative Action for Workers with Disabilities (JUN 2020) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.227-17 Rights in Data-Special works (DEC 2007) 52.252-2 Clauses incorporated by Reference (FEB 1998) VAAR Clauses: 852.203-70 Commercial Advertising (MAY 2018) 852.219-11 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (DEC 2009) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) Gray Market Prevention Language: (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.  (b) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the government. All quoters shall submit responses no later than 10:00 am Eastern Standard Time (EST) Wednesday April 13, 2022. Respondents to this RFQ shall provide the following information: Company/individual name, Address, Point of contact with phone number Information describing your interest, Indicate FSS/GSA contract number or Open Market, as applicable FSS Category you qualify for Tax ID number DUNS number EIU Number (Unique Entity ID) Capabilities statement Company Socio-Economic SIZE (example large, small, SDVOSB, VOSB, WOSB etc.) All quotes shall be sent in writing via Email to ruth.morris@va.gov. No telephone inquiries will be accepted. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: E.1 INSTRUCTIONS TO OFFERORS Pricing Pricing shall be submitted on the Attachment A. Price/Cost Schedule. The following fields require completion on the attachment. Do not change the format or add/delete any columns in the Excel Spreadsheet. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any Submission of your response shall be received via Email in Microsoft Office format no later than 10:00AM (EST) Wednesday: April 13, 2022. Please include RFQ# 36C24622Q0484 in subject title. NOTE: Responses to this announcement will not be returned, nor will there be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in any subsequent solicitation. This announcement is Government market research purposes ONLY. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). This provision is in Attachment 3 Instructions to Quoters. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Ruth A. Morris Ruth.morris@va.gov DEPARTMENT OF VETERANS AFFAIRS Justification for Brand Name IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID: 36C246-22-AP-3091 Contracting Activity: Department of Veterans Affairs, VISN 06, Hampton VA Medical Center, 100 Emancipation Drive Hampton VA 23667 Purchase Request Number: 590-22-2-985-0313 Brief Description of Supplies/ Services required and the intended use/Estimated Amount: Script Pro EYECON Model 9430 uses advanced machine vision technology to accurately count tablets and capsules (pills). Each drug has an associated Drug Number, drug name and shadow pill used for counting. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Hampton VAMC have a requirement to procure brand-name Script Pro Eyecon Model 9430 for the Pharmacy Department. The ScriptPro Eyecon Model 9430 is a replacement/upgrade of the existing Eyecon unit currently being used in the Pharmacy. With this replacement ScriptPro offers a trade-in allowance. This unit is connected to the current Scriptpro Machine and is the only one that can interface with it. The Eyecon Model 9430 will allow Hampton VA to scan controlled substance for accuracy, count and documentation. The ScriptPro manufacturer equipment is the only equipment can be utilized with the ScriptPro Eyecon Model 9430. If another vendors equipment is installed the current warranty will be voided and could limit or disable functionality of the system. This procurement is in direct support of the Pharmacy department continuity of dispensing of medication. Based on facility need and existing conditions, like or similar items will not suffice. Description of market research conducted and results or statement why it was not conducted: Market research was conducted by querying the VIP search conducted on 03/30/2022 utilizing NAICS 339112 and Key Words EYECON Model 9430 revealed 07 vendors: 07 SDVOSB and no VOSB. NAC searched using keyword 36F79719D0135 and Eyecon Model 9430 revealed 3 possible with one possible match - item details: YY625438 SIN: A92-Medicatin and Supply Packaging and Dispensing Equipment used for informational purposes. SAC searched using keyword EYECON MODEL 9430 revealed no results. GSA eLibrary search using keyword 36F79719D0135 revealed item available under 65IIA under Medical Equipment and Supplies from contractor Scriptpro USA, Inc. expires 6/30/2024, 34 Contractors: 9 SDVOSB and 11 VOSB. GSA Advantage: searched using keyword EYECON MODEL 9430 under contract 36F79719D0135 revealed 3 results, no exact match. FPDS searched using keyword EYECON Model 9430 under department of veteran affairs revealed 08 purchase orders; that were used for information purposes only. SBA Dynamic Small Business Search (SBDS) search using NAICS 339112, and keywords EYECON MODEL 9430 revealed no potential vendors. SBA.gov was used to verify 339112 size standards as 1000 Employees. NCO 04 previously purchased several Script Pro Eyecon Model 9430 under award 36C24421P0802 on 09/10/2021 to SCRIPTPRO USA, INC (Small Business: DUN 024482296); 1 offer received. The Brand Name Market Research specific items are available from the (OEM) ScriptPro USA, Inc. (Small Business (DUN: 024482296). The ScriptPro Equipment is proprietary and may only be purchased through ScriptPro or from its authorized distributor Veterans Healthcare Supply Solutions: SDVOSB (DUNS: 962335357). The VA Rule of Two will not be met for this requirement. Market research has indicated that fair reasonable pricing can be obtained. The Contracting Officer does have a reasonable expectation of receiving 2 or more quotes from SB if we were to set this requirement aside as 100% Small Business. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.