Inactive Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)

36C24622Q0238 Combined Synopsis Monthly Medical Gas Equipment Inspection Contract Page 1 of Page 1 of Page 7 of 7 Page 1 of Page 1 of This is a combined synopsis/solicitation for commercial supplies p... 36C24622Q0238 Combined Synopsis Monthly Medical Gas Equipment Inspection Contract Page 1 of Page 1 of Page 7 of 7 Page 1 of Page 1 of This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this action. Quotes are being requested, and a separate written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ). Submit written quotes referencing RFQ 36C24622Q0238. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular- 2021-06 dated 06/10/2021 Any amendments issued to this solicitation will ONLY be available on the Contract Opportunities website (https://beta.SAM.gov ). The North American Industrial Classification System (NAICS) code for this procurement is 811219 with a business size standard of $22 Million. This procurement is a Veterans Owned Small Business set-aside to and for all eligible offerors may submit quotes. The Network Contracting Office (NCO) 6 Regional Procurement Office (RPO) EAST intends to award a firm-fixed price contract for a Monthly Medical Gas Equipment Inspection Contract for the VA Medical Center Salem, 1970 Roanoke Blvd, Salem, VA 24153. If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: https://www.vip.vetbiz.va.gov/). All offerors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract. The record must be complete and not missing elements such as representations and certifications. The Government will award a contract resulting from this RFQ to the responsible offeror whose quote represents the lowest price technically acceptable for the government. Quotes are due by 2:00 PM EST on January 14, 2021. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Quotes shall be submitted via email to james.risbon@va.gov. This combined solicitation/synopsis is for a Monthly Medical Gas Equipment Inspection Contract for a Period of Performance of 12 Months. PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 JB ___________ ______________ Facilities Management Services request a Monthly Medical Gas Equipment Inspection contract for a period of performance of 12 Months. See SOW for requirements and list of equipment. Statement of Work The Facilities Management Service (FMS) at the Salem VA Medical Center (VAMC), 1970 Roanoke Blvd, Salem, VA 24153 has a requirement for a monthly medical gas equipment inspection contract. Specific Requirements: The Contractor will provide all transportation, tools, specialized equipment, personal protective equipment, supervision, and technical expertise to accomplish the task outlined below. Inspection will be conducted by a technician with a current ASSE 6020 certification. All repairs will be performed under a separate purchase order after review of monthly report, unless repair is deemed to be an emergency then the M&O Supervisor will contact Logistics and Contracting for emergency action to be taken. Medical Air Compressor - Monthly Inspection Log compressor information & report alarms (VA Log Sheet) Check condensate in tank and operation of auto-drain valve Check operation of safety valve Check inlet air filter(s) Check nuts, bolts, fittings, etc. - tighten as required Check belt tension Check flow through orifice of dew point sensor Medical Vacuum System - Monthly Inspection Log system information & report alarms (VA Log Sheet) Check exhaust drip leg(s) Check oil level Check exhaust filter(s) Check inlet screens I Inlet filters Ill. Control Air Compressor - Monthly Inspection Log compressor information & report alarms (VA Log Sheet) Manually test pressure relief valve Check for leaks Check oil level Check belt tension Torque sheave fasteners (if applicable} Inspect pressure switch diaphragm and contacts Air Dryer- Monthly Inspection Log dryer information & report alarms (VA Log Sheet) Test tank auto-drain Check desiccant via dew point verification Check pre-filter/after-filter pressure drop Dental Vacuum Pump - Monthly Inspection Log pump information (VA Log Sheet) Check oil level Check filter elements Backwash Bulk Storage Area - Monthly Inspection only Complete log information (VA Log Sheet) Check gauges, lighting, signage, fencing, etc. The following medical gas equipment will be inspected and serviced monthly. Type Equipment Model # Serial # Manufacturer Location Remarks #1 HVAC Control Air Compressor 151253G31080 20080628-0224 Quincy Bldg 2/Room 2 Â Air Dryer DHW-10 1265521-1 Hankison Bldg 2/Room 2 Â #2 HVAC Control Air Compressor QT5CCSB00003 20070821-0110 Quincy Bldg 2/Room 2 Â Air Dryer SHLD-10 07H130 Airtak Bldg 2/Room 2 Â Dental Vacuum Pump "B" 818-1050-40 BN0203134 RAMVAC Bldg 2/Room 2 Â Dental Vacuum Pump "A" 818-1050-40 BN0203135 RAMVAC Bldg 2/ Room 2 Â Dental Vacuum Pump "C" 818E-1050-3 BN0804139 RAMVAC Bldg 2/Room 2 Â Dental Air Compressor 370SB00024 20080222-0049 Quincy Bldg 2/Room 2 Â Dental Lab Air QSB-30 UN051043 Quincy Bldg 2/Room 2 Â Medical Vacuum Pump 201462VAC25170208 80917 Squire Cogswell Bldg 7/ Room 36 Â HVAC Control Air Compressor E022 5118398 Boge Bldg 143 / Room SD100 Â HVAC Control Air compressor EE02 5118397 Boge Bldg 143 / Room SD100 Â HVAC Control Air Dryer DP RAX250-NA-RB 18R018903 Boge Bldg 143 / Room SD100 Â Medical Air Compressor LPS-15T-D200-TCY 128167-1 Beacon Medaes Bldg 143 / Room SD100 Â Medical Vacuum System 4107102840 206772-1 Beacon Medaes Bldg 143 / Room SD100 Â SPD/LAB Control Air Compressor QT5D700038 2008D215-0057 Quincy Bldg 143 / Room SD100 Â SPD/LAB Air Dryer DHW-13 08ADHW1280 Hankison Bldg 143 / Room SD100 Â Nitrogen Manifold M2H4-D-HH-U-NIT 20050111-P-A Amico Bulk Storage Inspection Only Nitrogen Manifold 261652-N200115 DH02491 Squire Cogswell Bulk Storage Inspection Only Primary 02 Tank w/ Evaporator (3000 LG) 9235 1450 Eleet Cryogenics Bulk Storage Inspection Only Seconary 02 Tank w/ Evaporator (500 LG) 78310 29827 Chart Bulk Storage Inspection Only All inspections and verifications shall be completed in accordance with the most current edition of NFPA99 Health Care Facilities Code and NFPA Medical Gas and Vacuum Systems Installation Handbook. Contractor shall provide a written report on company letter head to the facilities M&O Supervisor within 10 calendar days specifying that the field work has been completed. The report will be signed by the Asse 6020 certified technician doing the inspection and will conform to the requirements of the Joint Commission, NFPA 99, Medical Gases and Vacuum Systems Instillation Handbook standards. A copy of the technicians ASSR Certification should accompany each monthly submission. INSTRUCTIONS TO OFFERORS FAR PART 13 SIMPLIFIED ACQUISITION PROCEDURES Note that FAR Part 13 Simplified Acquisitions Procedures for Certain Commercial items procedures will be used. A contractor may be eliminated from consideration without further exchanges if technical and/or pricing quotes are not among those Offerors considered most advantageous to the Government based on a best value determination. 1.0 INSTRUCTIONS FOR QUOTE SUBMISSION: Quotes shall be based on requirements contained in the Statement of Work (SOW). Quotes shall be assembled by the following Sections (each section shall be easily identified). Section A - Quote Form to include: - Subject line: Medical Gas Equipment Inspection: (36C24622Q0238) - North American Industry Classification System (NAICS) Code - Full Name of Company with POC - Company Address - Company Data Universal Numbering System (DUNS) Number - Business Size Standard Section B Pricing Pricing shall be submitted as requested in accordance with the Price/Cost Schedule. Total price will be evaluated by the Government; proposed prices should reflect a clear understanding of the requirements and commensurate with the Statement of Work (SOW). Section C Offerors Representations and Certifications A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov/portal/public/SAM/. All Offerors shall be registered and current in the System for Award Management (SAM) database at time of quote submission and at time of award. 2.0 TECHNICAL QUESTIONS Offerors should submit all technical questions regarding this solicitation to the Contracting Officer in writing, via email, to Name at James.risbob@va.gov on or before 2:00 PM EST, 13 January 2022. Address Subject Line: Medical Gas Equipment: RFQ 36C24622Q0238. Telephonic (verbal) questions Will Not be addressed. All responses to questions, which may affect quotes, will be incorporated into a written amendment to the Request for Quote. 3.0 DUE DATES Offerors shall submit their quotes via email to James Risbon at james.risbon@va.gov @ 2:00 PM, EST, 14 January 2022. All offerors shall be submitted in electronic format (PDF or Word) Via Email. Note: Quotes received after the due and time shall not be considered. Hours of Operation: Duty hours are from 7:00 am to 3:30 pm - Monday through Friday excluding the Federal Holidays listed below. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday. New Year s Day Washington s Birthday Memorial Day Juneteenth Labor Day Columbus Day Martin Luther King Jr s Birthday Independence Day Veterans Day Thanksgiving Day Christmas Day And any other day the President of the United States specifically declares a Federal Holiday. Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract. POINT OF CONTACT James Risbon Contracting Officer NCO 6 Hampton, VA 23669 James.risbon@va.gov IAW 52.252-2 The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses and provisions are applicable to this acquisition and are available for view at: http://farsite.hill.af.mil/ FAR Clauses: 52.212-4 Contract Terms and Conditions- Commercial Products and Commercial Services (NOV 2021) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JAN 2021) (JUL 2020 Deviation) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204.18 Commercial and Government Entity Code maintenance (AUG 2020) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) 52.219-28, Post Award Small Business Program Representation (NOV 2020) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor Cooperation with Authorities and Remedies (JUL 2020) (Deviation) 52.222-21, Prohibition of Segregated Facilities (APR 2015). 52.222-26 Equal Opportunity (SEP 2016) 52.222-35 Equal Opportunity for Veterans (JUN 2020) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-50, Combating Trafficking in Persons (OCT 2020) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020). 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.232-33 Payment by Electronic Funds Transfer- System for Award Management (OCT 2018) 52.252-2 Clauses Incorporated by Reference (FEB 1998) VAAR Clauses: 852.203-70 Commercial Advertising (MAY 2018) 852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside (JUL 2019) (DEVIATION) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.211-72 Technical Industry Standards (NOV 2018) 852.219-74 Limitations on Subcontracting- Monitoring and Compliance (JUL 2018) 852.219-77 VA Notice of Limitations on Subcontracting Certification of Compliance for Services and Construction (SEP 2021) (Deviation) 852.242-71 Administrative Contracting Officer (OCT 2020) (End of Clauses) IAW 52.252-1 The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses and provisions are applicable to this acquisition and are available for view at: http://farsite.hill.af.mil/ FAR Provisions: 52.204-7 System for Award Management Maintenance (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.212-1 Instructions to Offerors- Commercial Items and Commercial Services. (NOV 2021) (End of Provision)