This is a Request for Proposal for reference laboratory and specimen transportation services, divided into Eastern and Western regions. Vendors must enter their test codes and descriptions in specific columns (AN and BG) of the provided Excel spreadsheets. For certain ambiguous "Mail Out" test line items, vendors are instructed to leave pricing blank as these items will be removed from the schedule at award and future tests will be purchased separately. Pricing for specified drug screens is confirmed to be for the complete panel of 9 or 6 drugs, not per individual drug. The proposal submission has a total file size limit of 20MB, and an attestation letter is acceptable in lieu of a traditional resume for onsite processor staff.

See page 1

This procurement seeks laboratory testing and biomedical transport services, using a Best Value-Tradeoff method where non-price factors are significantly more important than price. The technical proposal must demonstrate at least three years of laboratory testing experience and one year of biomedical transport experience, along with all necessary licenses, CLIA/FDA certifications, and malpractice insurance. A key requirement is achieving operational interface and test data validation within 180 days. Large business offerors must submit a detailed subcontracting plan with specific goals for small business categories. Past performance will not be evaluated as a factor but may be reviewed for responsibility.

The Department of Veterans Affairs intends to award two firm-fixed-price contracts for Reference Laboratory Testing Services across six medical centers for a total period of five years. The work will be divided into an Eastern region (Beckley, WV; Martinsburg, WV; Baltimore, MD; Washington, DC) and a Western region (Clarksburg, WV; Huntington, WV). Services will be performed at these specified locations. The tentative date for the formal solicitation to be issued is January 27, 2026. All prospective contractors must be registered in the System for Award Management (SAM).